Executive Assistant

Job Purpose :

An Executive Assistant must possess excellent organizational and time management skills to handle complex schedules and multitask efficiently. Strong communication abilities, both written and verbal, are essential for professional interactions. Proficiency in office software, discretion in handling confidential information, and the ability to problem-solve under pressure are also critical. Additionally, adaptability, professionalism, and strong interpersonal skills are key to thriving in a fast-paced executive environment.

Key Responsibilities:

• Provide high-level administrative support to senior executives.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist in the planning and execution of company events, board meetings, and plant visits.
• Track and follow up on key projects and deliverables.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with integrity and discretion.
• Support operations by helping to prepare production reports, track KPIs, and compile performance summaries.
• Coordinate logistics for vendor meetings, audits, and industry conferences.
• Maintain organized filing systems (digital and physical) for easy retrieval of data.

Preferred candidate profile

• Bachelor's degree preferred; equivalent work experience considered.
• 2+ years of experience supporting C-level executives, preferably in a manufacturing or industrial setting.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with ERP systems a plus.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and make sound decisions under pressure.
• Familiarity with manufacturing processes, terminology, and industry practices is a strong advantage

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Education

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