1347 Travel Arrangements Jobs - Page 41

Role & responsibilities 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Preferred candidate profile Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Preferred Male candidate Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful Resume Email - asst_mgr_hr@group-108.com / 9599663145

Looking for an experienced EA with the capacity of managing Executive's calendar, meetings, visas, travel arrangements, office administration and office management etc. #9555302784 (WhatsApp) hr@dexgroup.com

Key Responsibilities: Manage calendars, appointments, meetings, and travel arrangements Coordinate internal and external communication on behalf of the reporting manager Draft emails, reports, and documentation as required Maintain confidentiality and handle sensitive information with discretion Assist in planning and execution of meetings, including preparing agendas and minutes Follow up on action items and ensure timely completion Provide general administrative support and ensure smooth daily operations Handle office tasks such as filing, data entry, and correspondence Required Skills and Qualifications: Bachelors degree in any discipline 24 years of experience as a Personal Assistant or in an administrative role Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) High level of discretion, integrity, and professionalism Ability to adapt quickly in a dynamic work environment.

An Executive Assistant (EA) provides high-level administrative and organizational support to executives, including calendar management, travel arrangements, and communication coordination

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - Jaipur Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison : Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management : Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism : Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: geeta.gohil_2@tnmhr.com

Job Title: Executive Assistant Location: Noida 136 Department: Managing Director Office Reports To: Managing Director Job Summary: The Executive Assistant will provide high-level administrative support to the senior leadership team, ensuring smooth and efficient operations. The role requires strong organizational skills, discretion, and the ability to handle a wide range of executive-level support tasks with professionalism and confidentiality. If interested, drop your resume at mohit.sharma@investoxpert.com or call/ whatsapp at 8929999682 Key Responsibilities: Manage executives calendar, schedule meetings, and coordinate appointments and travel arrangements. Prepare and organize documents, reports, presentations, and correspondence. Handle confidential information with the utmost discretion and integrity. Serve as the first point of contact between the executive and internal/external stakeholders. Coordinate logistics for board meetings, senior leadership meetings, and other events. Track action items, follow-ups, and deadlines on behalf of the executive. Assist in creating and managing expense reports and budgets. Maintain filing systems and ensure all documentation is accurate and up to date. Support in strategic initiatives and project coordination as required. Take meeting minutes and distribute them as needed. Manage communication, including email, phone calls, and internal memos. Qualifications and Skills: Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Exceptional written and verbal communication skills. High level of discretion, integrity, and professionalism. Strong organizational and multitasking skills with attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and adapt in a fast-paced environment. Time management and problem-solving abilities. Preferred Attributes: Ability to anticipate needs and proactively address them. Positive attitude, team player, and customer-focused mindset.

Coordinate internal & external meetings, conferences & events Act as the point of contact betn executives, clients, & internal teams Prepare meeting agendas, take minutes, follow up on action items Support with timesheets, invoice tracking Required Candidate profile Bachelors degree or equivalent experience 1+ years of experience in an Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint)

Role & responsibilities 1. Calendar & Schedule Management Maintain and organize the executives calendar, including scheduling meetings, appointments, and travel plans. Ensure timely reminders and manage any rescheduling or follow-ups efficiently. 2.Communication Handling Draft, review, and respond to emails, letters, and other forms of communication on behalf of the executive. Act as the first point of contact for internal and external stakeholders. 3.Meeting Coordination & Documentation Organize and coordinate meetings, including logistics, materials preparation, and agenda setting. Take accurate minutes of meetings and track follow-up actions. 4.Travel Arrangements Manage end-to-end domestic and international travel plans, including ticket bookings, hotel accommodations, itineraries, and expense reports. 5.Administrative Support Maintain organized filing systems, both digital and physical, for easy access to important documents. Handle confidential information with utmost discretion and professionalism. 6.Reporting & Presentations Assist in preparing reports, PowerPoint presentations, and basic data analysis as needed by the executive. Ensure timely submission of MIS reports, expense reports, and other routine documentation. 7.Interdepartmental Coordination Liaise with different departments and teams to collect information, follow up on assignments, and ensure smooth workflow. Act as a bridge between the executive and team members for regular updates and escalations. 8.Time and Priority Management Help the executive prioritize tasks and manage time effectively to enhance productivity and decision-making. 9.Event Planning & Support Assist in organizing internal meetings, small events, and professional engagements as required. 10.Professional Representation Represent the executive professionally in their absence, ensuring a consistent and polished image.

Role & responsibilities Setting and managing the daily schedules and calendars of the Director. Preparing and/or editing documents, such as expense reports, memos and invoices of the Director. Creating spread sheets, managing databases and preparing presentations. Order necessary office supplies and managing stocks Managing mails, video conferencing, and other communications. Reviewing incoming documents. Conducting research training and/or supervising clerical workers. Answering calls and taking messages. Welcoming all visitors of the Director and interacting with them. Managing or scheduling the appointments. Arranging meetings and other events. Performing basic bookkeeping/clerical duties. MIS Reports. Minutes and Conference. Others Jobs as Assigned. Travel Arrangements: Planning schedules, and documentation, Air Tickets (Domestic and International) and VISA Processing etc. Check & Reply Emails on behalf of Managing Director. Handling all vendor communications, follow-up, invoice verifications and payment processing. Directors daily/weekly/monthly follow ups. Maintain Directors agenda and assist in planning appointments, board meetings, conferences etc. Others Jobs as Assigned. Helping out in drafting letters. Answering calls in a prompt courteous manner. Administration responsibilities include : Petty cash bills, billing entries, handling petty cash register, inventory of the Director's office, receiving incoming calls, making outgoing calls, sending couriers, receiving couriers, letters, overlook housekeeping staff and ensure everything is set perfect. Reservations: reservations of conference rooms/Reservations of hotels/discussion rooms/ dinners/luncheons/High Tea Parties/etc.,/Agenda planning and conference planning/Arranging conferences and conference rooms preparations, Reminders ahead of event/Catering of food and snacks/ Reservations and organizing other concierge related services. Prepare invite letters for events and organize the event. WORKSPACE:-Workspace Planning -Cube/Cabin allocation for new hires/visitors Preferred candidate profile Candidates worked with construction industry preferred Perks and benefits As per the market standards

Manage the directors calendar, appointments, and meetings. Represent the director in meetings, communicate decisions, and provide updates. Coordinate with the downline team to ensure timely completion of preassigned tasks. Handle emails, calls, and correspondence with professionalism. Prepare meeting agendas, presentations, and detailed minutes. Organize travel arrangements and maintain expense records. Act as a liaison between the director and internal/external stakeholders. Maintain records and ensure confidentiality of sensitive information. If needed connect with our team on linkedin - https://www.linkedin.com/company/consultinghans

The opportunity Executive Assistant (EA) services are offered by the EA COE within the MBA service function (Global Delivery Services). The objective of this role is to oversee and manage the provision of Executive Assistant support (administrative and secretarial services) to allocated senior executives from a GDS location. The Senior Associate is required to lead a team of Executive Assistants, working in a remote team environment, to deliver EA support to their allocated Executives (Partners and Directors). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs’ basis. The Senior Associate also will be managing some PPED’s too and ensure the above requests are taken care of. He/she should be willing to step in to ensure effective delivery of this support to customers as required, and to work in time zones suitable to the provision of this support to the client base. The Senior Associate will work closely and in collaboration with the (onshore) GDS Liaison Coordinator to ensure that all EA team members are appropriately skilled and able to meet the expectations of their allocated executives. Your key responsibilities The primary responsibility of this position is to work in a team environment to oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives, within the bounds of agreed and documented service levels as regards scope, quality, and timeliness. The Senior Associate will have responsibility for the effective delivery of EA support by him/her as well as the team including, but not limited to, the following core EA tasks: Meetings, Events, and Diary Management — manage internal and external appointments, Team meetings, client meetings, events, videoconferences, and online meetings inclusive of both ‘Outlook’ calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs Travel Management – working with the relevant travel provider’ tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) Email Management — screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive Client Relationship Management – coordinating client visits, events, mailing lists and marketing data; establishing and maintaining relationships with relevant clients and their respective EAs as required/directed by each executive CRM System Management – supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) Expense Management – collation and processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information Timesheets – collate and enter weekly timesheet information as required/directed by each executive Other general administrative support — as required/directed by each executive, including (but not limited to) recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, ad-hoc service line specific tasks etc Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Extremely organized and enjoys administration Strong network coordination skills Comfortable using IT database systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Very good understanding of business functions and operations Must be able to work virtually, and independently Demonstrated ability in project planning & management Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Personal attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook and Lync To qualify for the role, you must have Bachelor’s degree or equivalent Good command over English (written & spoken) is mandatory Ideally, you’ll also have Min 6 to 8 years of work experience of which at least 3 years in a supervisory role At least a year of experience working in a team environment handling virtual secretarial services is preferred Open to work in shifts

Responsibilities: * Calendars management & hotel bookings * Meeting planning, agenda creation * Fix appointments & travel arrangements * Office coordination & secretarial ops * Letter drafting & ticket booking

Role & responsibilities Calendar & Time Management • Prioritize and manage complex calendars with multiple stakeholders. • Proactively protect the CEOs time for strategic priorities. Communication Skills • Write, review, and filter emails, letters, and other communications. • Professional, clear, and tactful in both verbal and written communication. Meeting & Travel Coordination • Schedule and coordinate high-stakes meetings and travel itineraries. • Anticipate logistics, travel buffers, visa requirements, etc. Follow-Up & Execution Discipline • Follows through on tasks, nudges stakeholders, ensures closure. • Helps the CEO “stay on top” of commitments. Documentation & Record Keeping • Organize and maintain confidential records, reports, minutes, and data. • Be meticulous and dependable. Discretion & Confidentiality • Trusted with sensitive information—knows what to say, when, and to whom. • Must have a high “trust quotient” with the CEO. Prioritization & Decision-Making • Can independently decide what’s urgent vs. important. • Protects the CEO from unnecessary distractions. Preferred candidate profile

Skills: Administrative Support,Documentation&Records,Office Coordination, Excellent communication skills,Strong organizational &time-management skills 4 - 10yrs(female candidate preferred) Contact: 6383838110 Mail: jobs.istarbs@gmail.com

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Role and Responsibility in organization: Flight, Hotel booking and Web checking- Boarding Pass for MD. Scheduling meetings, calendar arrangement and booking conference hall for the Director. Arrangement of VISA process, Travel Insurance, Currency, and International roaming for the MD during his International Business Travel. Scheduling and conducting online meetings and interviews through the ZOOM/Teams software. Event Organization and arrangement of Food like Snacks, Lunch and Dinner for the Guests during Business meetings. Attendance management. Sending new CVs to HR Team. Salary process for the MD’s driver on monthly basis. Keeps Bank Account Record of MD and works on Travel and Expense Statements on monthly basis. PO approval from the Managing Director through the system. Sending Diwali, New Year, Christmas wishing greetings /emails to all contacts of MD. Daily, weekly, monthly planner MIS updating. All Credit card statements of MD records keeping & forwarding to accounts Travel & Expense Dept. Processing of Visa documentation for the MD. MD Laptop Connecting & email checking, letter drafting and sending to concerned person. Appointment list display & reminder to MD. Visiting card scanning & updating in the Visiting Card Database. Prepares Monthly report and graphical representation for the same and Email sending to concern person.

Roles and Responsibilities : Vendor management: Find out the service requirements, finalize vendors, and negotiate on price, payments, quality, etc. Maintain a list of permanent vendors, and if required, find AMC for a few services Travel Desk: Get the requirement of travel from respective Teams/Leads/Directors -Find out the feasible mode of travel. Book the travel and accommodations as per the budget. Need to process national and international travels, Visa, Insurance and etc. Prepare and reimburse the travel expenses of all the teams Administration : Manage day-to-day office work. Maintain employees' attendance and leave cards, Medical Insurances, and share the data to the Head office/Payroll Team. Procure and maintain IT and non-IT requirements like desktops, Software, Pantry and housekeeping items, stationery and etc. Manage the housekeeping team and the runner boy, the Drivers Manage director meetings and schedules -Arrange meetings and make sure about attendance Implementing and explaining HR policies and ensuring people adhere to them. -Responsible for recruitment as well, Screening, shortlisting, and lining up for the given profiles. Manage the upkeep of the Office Infrastructure. Ensure smooth operations of the Branch. People Engagement: Planning parties for employees -Celebrating festivals, birthdays, and successes Arrange internal parties for employees and external parties with clients. Look after the New employees' onboarding and exit employees exit formalities. Accounts & Finance: -Maintain and prepare petty cash, Petty cash vouchers, Utilities Bills, and other bills Getting invoices on time, make sure that the details on the invoices Prepare monthly budgets for the location and share them with the Finance and accounts teams. Others Coordinate with other location managers Coordinate with the Head Office team for required activities Maintain good relations with employees and clients Helping in recruitment to HR Manager, Operation Teams, Arranging or scheduling interviews -Greeting clients and making arrangements to clients Note: Roles and Responsibilities may vary/Increase,/Decrease as per the organization's requirements. Desired Profile: 2-4 years of post-qualification experience Language proficiency: Kannada, Hindi, English . MBA in HR/Finance/Operations preferred Proficient in Administration skills and people management skills Well organized with a successful track record that demonstrates self-motivation, Organizing, Planning, creativity, & initiative to achieve company goals Extensive knowledge of Labour laws, Industrial Laws, and regulations. Excellent Negotiation Skills are Mandatory Self-driven and resourceful Excellent written and spoken English Able to work under pressure and meet deadlines. Work closely with the Central team, like Finance, IT, HR, Legal, Operations and Management at Think Design. Candidate should have a pleasant personality and should be good with words

Job Title: Personal Secretary / Executive Assistant / Confidential Secretary / Personal Assistant to [Specify Executive, e.g., Director, CEO, MD] Department: Executive Office / Administration Reports To: The Executive being supported (e.g., Director, CEO, Managing Director) Location: Nagpur, Maharashtra, India (Primarily office-based, with occasional travel as required by the executive's schedule). Job Summary: We are seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and secretarial support to a senior executive at our Nagpur office. The ideal candidate will be instrumental in ensuring the efficient management of the executive's professional schedule, communications, and administrative tasks, often extending to personal errands with utmost confidentiality. This role requires exceptional communication skills, impeccable attention to detail, and the ability to anticipate needs in a fast-paced environment. Key Responsibilities: Calendar & Schedule Management: Manage and maintain the executive's complex calendar, including scheduling appointments, meetings, conferences, and travel. Prioritize and manage daily workflow, ensuring timely execution of tasks and adherence to deadlines. Remind the executive of important tasks and deadlines, ensuring they are well-prepared for all engagements. Communication Management: Screen and direct phone calls, emails, and correspondence, prioritizing urgent matters. Draft, review, and send professional emails, letters, memos, and other documents on behalf of the executive. Act as a primary point of contact and liaison between the executive and internal staff, clients, and external stakeholders. Meeting & Event Coordination: Coordinate internal and external meetings, including booking venues, arranging necessary equipment, sending invitations, and tracking RSVPs. Prepare meeting agendas, compile necessary documents, and take accurate minutes during meetings. Follow up on action items from meetings to ensure timely completion. Travel Arrangements: Plan and arrange comprehensive travel itineraries (flights, hotels, transport) for the executive, both domestic and international. Process visa applications and ensure all travel documentation is in order. Document Preparation & Management: Prepare, proofread, and format confidential reports, presentations, proposals, and other business documents using advanced MS Office features. Create and maintain highly organized physical and digital filing systems for all executive documents, ensuring easy retrieval and confidentiality. Confidentiality & Discretion: Handle highly sensitive and confidential information with absolute discretion and professionalism. Maintain strict privacy regarding executive's personal and professional matters. Expense & Budget Management: Manage and reconcile the executive's expense reports and corporate credit card statements. Assist in tracking and managing the executive's departmental budget or allocated funds. Office & Personal Support: Manage office supplies and resources for the executive's immediate office area. Handle occasional personal errands or tasks for the executive, ensuring their smooth professional and personal integration. Welcome and assist visitors to the executive's office. Liaison & Coordination: Facilitate effective communication and coordination across different departments and with external parties on behalf of the executive.

Greet and welcome guests. Answer questions and address complaints. Answer all incoming calls and redirect them or keep messages. Taking care of Travel & Hotel bookings. Keep updated records and files. Monitor office expenses and costs. Required Candidate profile Only Female. Excellent Communication skills must. Smart & Presentable. Immediate joiner preferred.

Key Responsibilities: Handle all flight, hotel, and ground transportation bookings for employees across departments. Collect tour plans from managers and schedule bookings as per approved itineraries. Coordinate with hotels, airlines, and travel agencies to get the best corporate rates and deals. Maintain and update a database of preferred vendors and negotiated rates. Follow up with employees to confirm bookings, resolve travel issues, and provide itinerary support. Track travel expenses and ensure compliance with company travel policies. Maintain records of travel histories, invoices, and reimbursements. Identify and onboard new travel partners or hotel chains as required. Assist in emergency travel re-bookings or cancellations when necessary. Preferred Qualifications: Bachelors degree in Hospitality, Business Administration, or related field. 2+ years of experience in corporate travel management or hospitality coordination. Strong negotiation and vendor management skills. Excellent communication and interpersonal abilities. Proficiency in MS Office and experience with travel booking platforms (e.g., MakeMyTrip, Goibibo, or travel ERP systems). Ability to multitask and work under pressure with time-sensitive requests. Preferred Qualifications: Experience working in a fast-paced corporate environment. Familiarity with employee travel policies and expense tracking. Knowledge of regional/national hotel chains and airline ticketing rules.

Act as the primary liaison between the MD and internal/external stakeholders to ensure clear communication and alignment with the MD's objectives Calendar Management Minutes of Meetings MIS Preparation Data Management Office Coordination Required Candidate profile Preferred experience in data management, document creation, and file organization using MS Excel/Google Sheets, MS Word/Google Docs, and Google Drive. Good communication skills. Interpersonal skills.

Executive Assistant Exp- 5+ Years Loc- Gurgaon Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc CTC upto 10L Immediate joiners Required Candidate profile Call Vikas 8527840989 Email vikasimaginators@gmail.com

We are looking for a smart, presentable, and proactive Executive Assistant / Front Office Manager to manage front desk operations and provide executive-level support. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently. Role & responsibilities Manage front office operations and maintain a professional environment Handle calls, emails, and visitor management Maintain appointment schedules and calendar management for senior executives Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 25 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentable

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

Job Description We are hiring for Personal Secretary Location: - Noida, Sec-63 Qualification: Bachelors and Masters degree or equivalent Experience: 7-8 Year’s Required Skills Strong communication and presentation skills Female Candidates required Having experience of working as a Personal Secretary. Knowledge of advance excel, professional e-mail writing and MIS reporting Strong attention to detail and organizational skills. Ability to work under pressure and meet deadlines. Ability to handle multiple tasks simultaneously and ability to prioritize them Maintain integrity and discretion, and possess the ability to handle confidential information. Job Responsibilities Prepare and edit reports using Advance Excel Manage and maintain appointments, email and meetings Handle confidential documents and ensure their security Co-ordinate travel arrangements, expense reports and reimbursements. Assist in drafting minutes of meeting and follow-ups on action points Facilitate effective communication by serving as liaison between executives, external stakeholders and organization personals.