1347 Travel Arrangements Jobs - Page 38

Responsibilities: * Manage schedules & domestic and international travel arrangements * Ensure timely filing of documents * Oversee petty cash management * Coordinate business communications * Maintain confidentiality at all times

Role & responsibilities 1. Writing reports, executive summaries and newsletters, preparing presentations and preparing papers for meetings/ travel files. 2. Handle office correspondence and maintain files, supervise administrative staff. 3. Act as the first line of contact to visitors and customers on line and via telephone 4. To Prepare the Power point Presentations 5. To prepare the Tabular Excel Spreadsheets. 6. Dealing with incoming email and post, often corresponding independently after discussions with Managing Director 7. Maintain calendar of events and manage meetings and conferences. 8. Must be aware about the procedure of handling reimbursement 9. Handle emails and telephone calls. 10. Coordinate customer visit to include transportation and accommodation 11. Manage appointments and travel arrangements. 12. Coordinating with various Departments.

Position Summary Were product-and-services company looking for an outspoken, honest, and articulate teammate who will dedicate roughly 70 % of their time to supporting our CEO and 30 % to keeping our office and distributed team running smoothly . Prior Executive Support or Office-admin experience is not a must we hire for potential, attitude, and the ability to communicate clearly across all levels. Youll receive a structured onboarding plan, mentorship, and stretch projects to accelerate your career. Key Responsibilities Executive Support Leadership Calendar Management - moving schedule, flag conflicts early, and propose solutions. Meeting Prep & Follow-up Create agendas, background briefs, and concise minutes that map to company Objectives & Key Results (OKRs). Travel Arrangements Confidential Gatekeeper Triage requests so the leadership focuses on high-impact work. Project Tracking Monitor leadership action items and nudge owners to hit deadlines. Office & Team Administration Facility Management Coordination Asset & Inventory Management Facility Security & Safety Travel Management Insurance Note: If you havent done every task above, thats okaywell teach you. What matters most is resourcefulness, integrity, and the confidence to speak up when something needs fixing. What Will Help You Thrive Here Outspoken Ownership You share ideas openly, ask direct questions, and advocate for the best solution—even with senior leaders. Honesty & Integrity – You handle sensitive information discreetly and always tell the truth, even when it’s hard. Clear Communication – You write and speak in plain language that bridges executives, engineers, and customers. Growth Mindset – You enjoy figuring things out and see feedback as fuel. Organizational Instinct – Friends rely on you to make plans and hit deadlines. Tech-Curious – Comfortable in Microsoft Office; eager to learn tools. Nice-to-Have (Absolutely not deal-breakers) Experience in admin, executive assistance, hospitality, customer-service, or project-coordination roles. Exposure to startups or fast-scaling environments. Education: A bachelor’s degree in any discipline—or equivalent experience—is welcome. We believe great communicators and problem-solvers come from everywhere. If you meet some—but not all—of these criteria, and the role excites you, please apply. Research shows many candidates (especially women and under-represented groups) only apply when they check every box. We hire for potential. Compensation & Benefits Package based on market standard Employee Group Health Insurance - Covering employee his/ her spouse and 2 children's health up to 5 lakhs. Employee Group Accidental Insurance - Covering the accidental risk up to 25 lakhs Employee Group Term insurance - which will cover 50 lakhs death coverage Gratuity - This will be an additional benefit apart from salary if an employee serves more than 5 years

Role & responsibilities Vendor development, Management, onboarding, negotiations, handling escalations and maintain service quality standards. Facility Management and housekeeping team supervision. Front desk daily operations supervision and management Cafeteria upkeep, maintenance, pest control and ensure availability of enough consumables and services. All services bring into AMC platform with defined scope, timely payments and ensure timely renewal or amendment. ARC contract agreements drafting and renewal towards office services and deliverables. Travel desk management- Booking of domestic and international Flight, Visa, Hotel, Train, bus and Car. Offline and online Visa process and schedule appointments Office Infrastructure repair, maintenance, development, and renovations. Space management and allocation People Management Guest management Outdoor and indoor sales and non-sales event - planning and execution. Billing of admin invoices and ensure timely payout and reconciliation. Yearly budget preparation based on existing years expenditure for Cost optimization. Procurement of Office services and deliverables, compare quality with rates and issue order. Employee company buses transport management. Corporate mobile and sim cards connections issuance and management. Printing and office stationery distribution, management and make available buffer stock. Assets management and tagging. Office admin policy, SOP development and updation. Office boys, Drivers management and work allocation and supervision. Fire alarm system management, supervision and maintenance Admin support to khopoli plant and Kakinada-AP plant. Petty cash and credit card expenses management Organization Contract agreements data management and execution. Travel calendar management and updatation of Country Head. Liasioning with Building Facility management Team for maintain repair maintenance of Facility.

Admin cum EA for Fort ( Mumbai ) Encore Healthcare Pvt. Ltd - Head office Location - Fort, CSMT - Mumbai Administrative Support: o Management of office supplies and equipment procurement. o Maintenance of records, including licenses, Annual Maintenance Contracts and other relevant documentation. o Management meetings/ Visitors for Directors. o Handling incoming and outgoing correspondence o Maintaining office cleanliness and tidiness of Encore Offices. o Scheduling and management of office maintenance and handymen o Coordination, assessment and overall management of housekeeping vendors o Check and obtain approval for vendor invoices and manage payments Personal Assistant: o Calendar management and appointment scheduling for Directors. o Meeting coordination, including venue, conference booking, catering, and technical arrangements. o Travel arrangements, including flights, accommodations, and transportation. o Drafting and editing correspondence, reports, and presentations. o Management of personal assets Preferred candidate profile Education: Graduation Post Graduation, Diploma Certification in EA / Admin Experience: 5 - 8 years of experience in administrative role & executive assistance. Skills: o Strong organizational and time management skills. o Excellent communication and interpersonal skills. o Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook). o Ability to multitask and prioritize tasks effectively. o Attention to detail and problem-solving skills. o Ability to work independently and as part of a team. Other: o Ability to handle confidential information with discretion. o Knowledge of basic accounting principles, if applicable. o The specific duties and responsibilities may vary Email ID - rparab@encoregroup.net

Call At 7719734372. Proficient in Domestic and International ticketing, Holidays planning ,Strong Customer Service, sales skills, having destination knowledge, familiarity with Booking systems. Required Candidate profile Ability to multitask and work under pressure. Strong Geographical and cultural knowledge. Work from office or at Clients place may include weekend or evening hours depending on client needs.

Role & responsibilities Coordinate visits of senior business stakeholders Ensure organisational charts for teams are up to date Responsible for all the logistics such as travel, ground transport and Visas for the senior staff Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements Arrange conferences, meetings, and travel reservations for office personnel Compose, type, and distribute meeting notes, routine correspondence, and reports Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs Locate and attach appropriate files to incoming correspondence requiring replies Email management , as applicable Mail newsletters, communications, and other information Maintain scheduling and event calendars Coordinate conferences and meetings Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Usage of M365 and necessary softwares to produce correspondence and documents, and maintain presentations, spreadsheets and databases Ordering and maintaining stationery and equipment supplies Priorities Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager's absence Maintain procedures manual to ensure consistent performance of routines\ Compose correspondence/reports for own or manager&Communication Attend to general enquiries Arrange schedule for Directors and book all meetings Provide materials for all calls Confidentiality Perform to earn full confidence Assure discreet handling of business Knowledge and Expertise Delivery Management Commercial Management Transformational Change Management Regulatory and Risk Communication and Presentation Relationship Management

Manage the Group CEO’s schedule, meetings, travel, and communications. Liaise with stakeholders, handle confidential info, prepare reports, and ensure smooth daily operations of the CEO’s office with strong administrative and coordination support. Required Candidate profile MBBS/BDS/BHMS/BAMS/BSc with Masters in Hospital Management. Strong communication, discretion, problem-solving, MS Office skills, and experience in calendar, travel, and stakeholder management. Perks and benefits Competitive pay, growth, and a dynamic environment

Role & responsibilities Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and manage logistics for internal and external meetings, including agendas, materials, and follow-up actions. Prepare reports, presentations, correspondence, and other documents as requested. Handle confidential and sensitive information with discretion and professionalism. Monitor and manage email communication on behalf of the VP, prioritizing and responding when necessary. Coordinate logistics for travel, conferences, and special events. Liaise with internal departments and external stakeholders to support business operations. Manage expense reports and assist with budgeting and invoice processing. Preferred candidate profile Any Degree 2 6 years of experience supporting a senior executive, preferably at the VP or C-suite level. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. High level of discretion, professionalism, and confidentiality.

Job description Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports etc. Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files. Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs. Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Maintains personnel and customer confidence and protects operations by keeping information confidential. Organizing & coordinating external communication (with potential and current clients, partners and associates etc.) Coordinating, acting as interface between internal functions of the organization and the top management & following up appropriately on internal and external commitments. Required Candidate profile: Experience of 4+ years in similar profile. Excellent Coordination skills. Impeccable spoken and written professional English. Ability to multitask. Capable of independently preparing different reports. Strong computer skills and MS Office proficiency. Candidate should be sincere and responsible for all secretarial work. Experience providing support to multiple professionals and managing competing priorities. Ability to work in a high performing culture, under pressure and with time-sensitive deadlines. Working Days : 06days (Monday to Saturday)

Manage a team operating at any location Plan, develop and implement a corporate travel policy Track and manage the overall travel policy Manage and supervise all travel arrangements Maintain trustworthy relationships with travel agencies and vendors Coordinate and support in negotiating contracts with travel service providers coordinate in Booking tickets and reconcile expenses Very good knowledge of Visa requirements for various countries, and can guide the travelers Manage credit card operations during employee travel transactions as applicable Ensure policy compliance in the day to day employee travel transactions Suggest improvement and innovation in travel programs Ensure savings thru cost effective routings while finalizing flight itineraries and on hotel bookings Align and support Business 100% while planning employee travels Management reporting through Monthly Dashboard and Data Analysis Oversee and manage all employee travel arrangements (air, lodgings, Visa, Travel Insurance, Taxi etc.) and operations Manage relationships with vendors Negotiate contracts or rates with hotels and Airlines Provide advice on travel documents, insurance, immigration regulations etc. to ensure safe travel of employees Manage Amex credit card programs and charges for hotel and flight bookings Ensure process and policy compliance in all aspects of travel transactions Drive continuous improvement of travel programs. Handle the team in balance manner and get the best out of the team Intensity/Commitment To Task Follows up on commitments self-motivated Responsive and accessible Maintains high accuracy level with timely completion of deliverables Good control on the entire process Align with Company strategies Problem Solving Identifies problems, evaluates several options and recommendations, and supports a solution Ability and willingness to come up with creative solutions for problems Ability to keep the organizational goals in mind while making decisions Judgment Develops accurate perception and understanding of others"™ positions, feelings, needs, values, and opinions Approach conflict and adversity in a professional and productive manner Manage professionally and ethically while dealing with emotional topics, irate individuals and demanding customers Makes well thought out decisions Motivating/Team Building Ability to get things done through team members by developing strong working relationships. Builds credibility and rapport with a variety of management styles and levels across the company. Instills commitment and enthusiasm for high levels of performance. Displays a positive attitude. Acts as a positive role model for others in the group. Persuader/Communications Expresses him/herself in an honest, positive, and up-beat manner. Listens well and is focused when others are speaking. Effectively communicates with appropriate individuals through all phases of a project or task. Proactivity/Planning Properly manages time, establishes priorities and effectively schedules work to meet deadlines. Anticipates obstacles and develops contingency plans. Eager, resourceful and takes initiative People Management/Development Effectively trains new employees. Assesses developmental needs of individuals and uses coaching techniques to affect these opportunities. Provides honest & timely feedback to employees. Motivates and empowers team and peers; encourages initiative, contribution and collaboration.

12K sqft office management Manage vendor, staff, invoices, office supplies, service appointments, parking slots, office safety & security, Travel Desk & Visitors Support in contractual payroll & compliance. Support in Engagement events MIS - Tracker

Responsibilties: Female EA required Administration support Calendar manage, Travel Manage, Project Assist , Ms office ,Softwares &tools Expense manage, communication platform Mon-Sat 2-4 yrs exp 4 TO 5 lpa 9140679821

Draft MOM, emails, with precision and professionalism. Ensure effective verbal communication Conduct timely follow-ups on action items, commitments, and deadlines. Coordinate meetings, appointments, and travel arrangements. Required Candidate profile Proficiency in Excel for data analysis, reporting, and streamlining processes. Strong in follow-ups and stakeholder coordination

hr admin required at savli vododara, gujrat Qualification- B.com or BA only Exp- min 1 yrs Salary- upto 4 lacs Skills- ERP knowledge must and building maintenance Wtsapp me resume at 8295842337- MR. Bansal

Manage the MD’s schedule, appointments, meetings, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of the MD. Handle confidential information with discretion and professionalism Maintain accurate records, files,

About the Role As an Executive Assistant at Gruve, you will play a central role in supporting our leadership team while ensuring the smooth operation of day-to-day activities. You will anticipate the needs of our executives, manage complex schedules, and resolve operational challenges proactively. This role requires someone who can think critically and analyze data to help inform decisions, in addition to being organized and detail oriented. Beyond traditional administrative duties, we are looking for someone with strong analytical skills, as there may be opportunities to support the team with analytics-related tasks. If you're someone who thrives in a dynamic environment, balances priorities well, and enjoys supporting leadership through both administrative and analytical tasks, this role is for you. Key Responsibilities Schedule Management : Oversee scheduling to ensure alignment with priorities, minimize conflicts, and ensure efficient travel arrangements. Relationship Building : Foster strong working relationships with leadership and key stakeholders. Proactively manage priorities, anticipate future needs, and offer solutions to facilitate informed decision-making. Primary Point of Contact : Serve as the main liaison to maintain communication between Executive Leadership, Board Members, and other key stakeholders, promoting seamless collaboration both internally and externally. Operational Support & Process Improvement : Assist with various operational tasks and processes, contributing ideas for ongoing improvements to enhance efficiency. Prepare and distribute team communications as needed. Event & Meeting Coordination : Organize and execute internal and external business events. Support meetings by preparing agendas, capturing minutes, and tracking deliverables to ensure timely follow-up and completion of action items. Analytics & Reporting Support : Assist in analysing data for various team or business needs, contributing to reports or insights that help guide decision-making. Apply a keen eye for detail and problem-solving in interpreting trends and delivering actionable insights. Communication Management : Draft and send out internal and external communications for the leadership team. Maintain consistent and clear communication channels with all stakeholders. Basic Qualifications MBA + 4-6 years of experience in an administrative role supporting executive-level management in a corporate environment. Preferred Qualifications Experience managing projects and events, from planning to execution. Expertise in calendar management across international time zones, travel scheduling, and efficient budgeting for events. Proven ability to manage multiple priorities independently, with strong project management skills to support organizational needs. Ability to think critically and use analytical skills to support business operations, including generating reports and analyzing data trends. Strong collaboration skills and the ability to communicate effectively across a variety of teams, departments, and stakeholders.

What we are looking for: ZF Steering Gear (INDIA) Ltd is looking for a Personal Assistant to provide high quality, efficient and proactive administrative support to the Senior Management, to contribute to the positive and professional environment in the office. Key Accountabilities & Responsibilities: Key point of contact for Senior Management, proactively managing internal/external enquires and communication, some of which may be of a sensitive and/or confidential nature. Travel Management, Travel Booking Calendar Management Prepare Excel & PPT reports for monthly, quarterly and annual management meetings, analyze financial and operational results of manufacturing units and present financial reports. Proactive management of management schedule and meetings, organizing busy diaries including liaison with high profile and senior personnel including Government officers, Directors and Chief Executives of other corporations. Support by preparing management for meetings, including organizing travel arrangements and itineraries, providing all supporting information and documentation such as agendas, minutes, papers etc. Provide general administrative including printing, photocopying, scanning and filing, as well as coordinating internal management procedures, such as induction and appraisal management, updating holiday and absence records on the HR system, completing expense claims and other finance procedures. Support the drafting of a range of materials such as presentations, speeches, and papers for meetings, including gathering data, researching material, creating PowerPoint presentations, and ensuring appropriate input from colleagues/managers. Act as the conduit between the senior management by coordinating internal diaries and meetings, liaising effectively with business support colleagues, ensuring high regard for excellent customer service both internally and externally. Review the post as and when it arrives to ensure that urgent matters are brought to the attention of the relevant person and that all post is sorted appropriately; ensure all outgoing mail is processed within reasonable timescales. Take and type up minutes of meetings as directed and coordinate post-meeting correspondence to follow-up on actions to all relevant parties. Proactively coordinate and manage the actions and deadlines of the management and corporate management enabling them to respond promptly and appropriately to meeting outcomes/minutes, letters, emails etc., and to publish communications such as briefings, blogs etc. Undertake specific projects as directed, some of which may be of a complex, sensitive and confidential nature. Provide ad-hoc support as required, such as conducting research, gathering data etc., and presenting findings in a timely manner. Assist the management in maintaining good internal communications with staff, coordinating with the HR Director, as appropriate, including emails, newsletters, memos, staff meetings, away days and events, as required. Qualifications and Requirements: BA or MBA in Finance or Business Administration Meticulous attention to detail and accuracy with strong planning and organizational skills. Proficient in Microsoft office (Word, Power Point, Outlook and Excel). Excellent secretarial skills including typing speed (minimum 60 WPM) Excellent English verbal and writing communication skills Ability to work flexibly with and for others Ability to work accurately under pressure and to deadlines Maintain productivity and calm when under pressure Ability to respond positively and pro-actively to colleagues and external contacts Excellent attention to detail and presentation Professional business understanding Highly proactive and self-directed with the ability to work independently effectively Demonstrate an interest in further education eager to learn Good networking skills and relationship builder both internally and externally Flexible and approachable with a positive and collaborative approach to problem solving Assertive with an outcome focused approach and friendly and helpful disposition Exceptionally discreet and tactful with awareness to maintain confidentiality with sensitive matters

Job Title: Executive Assistant Job Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings and travel arrangements, handling confidential information, and ensuring efficient communication within the organization. The Executive Assistant will play a crucial role in enhancing the effectiveness of our executives and contributing to the overall success of the company. Responsibilities: Calendar Management: Schedule and coordinate meetings, appointments, and events for executives. Prioritize and manage conflicting schedules, ensuring optimal use of executives time. Travel Arrangements: Arrange domestic and international travel itineraries, including flights, accommodation, and transportation. Prepare travel agendas and ensure all necessary arrangements are in place. Communication Management: Serve as a primary point of contact for internal and external stakeholders. Draft and edit correspondence, emails, and other communications on behalf of executives . Document Management: Organize and maintain electronic and hard copy files, ensuring quick retrieval of information. Prepare and edit documents, reports, and presentations as needed. Meeting Coordination: Coordinate and schedule executive meetings, prepare meeting agendas, and distribute relevant materials. Attend meetings, take minutes, and distribute action items as required. Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Problem Solving: Anticipate potential issues and proactively address them to ensure smooth operations. Provide solutions to challenges that may arise in day-to-day activities Strong interpersonal skills and ability to work collaboratively in a team environment.

Responsibilities: * Keep track of tasks * Manage team priorities * Book tickets & manage itineraries * Provide administrative support to senior leadership team * Prepare reports & presentations Annual bonus

Job Title: Admin Executive Location: Kamala Mills, Lower Parel, Mumbai Mode: Work from Office Reporting to: Executive Assistant Responsibilities: 1: Office Management: Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities. Ensure the office environment is clean, organized, and conducive to productivity. Coordinate with vendors and service providers for office maintenance and repairs. 2: Administrative Support: Provide administrative support to executives and department heads, including scheduling meetings, managing calendars, and making travel arrangements. Prepare and distribute correspondence, memos, letters, and reports as needed. Assist in the preparation of presentations, documents, and other materials. 3: Communication and Coordination: Serve as a point of contact for internal and external communications, answering phones, taking messages, and responding to inquiries promptly. Coordinate communication between departments, ensuring information flow is efficient and effective. Liaise with clients, suppliers, and other external stakeholders as necessary. 4: Data Management and Record-keeping: Maintain and update company databases, records, and filing systems accurately and securely. Organize and maintain documents, contracts, and other important records in both electronic and hard copy formats. Assist in data entry, data analysis, and report generation as required. 5: Meeting and Event Coordination: Schedule and coordinate meetings, conferences, and appointments, ensuring all arrangements are in place. Prepare meeting agendas, attend meetings, and record minutes as necessary. Assist in planning and organizing company events, such as conferences, seminars, and team-building activities. 6: Financial Administration: Assist in processing invoices, expense reports, and other financial documents. Monitor office expenses, reconcile accounts, and maintain accurate financial records. Assist in budget planning and tracking as required. Qualifications: Bachelor's degree or related field. 2-3 years of relevant experience in developing and executing successful marketing strategies. Join us in our mission to drive growth and prosperity through innovative financial solutions. Apply now to be a part of our dynamic team!

Job Title : Executive Assistant to Leadership Team Experience : 10-20 years Location : Pune, Shivaji Nagar Employment Type: First 6 months contract Gender Preference : Female Candidates Only Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate must have excellent English communication skills, exceptional coordination abilities, and experience in travel management, scheduling, vendor relations, and client interactions. This role requires multitasking, professionalism, and a keen attention to detail while assisting three senior leaders. Key Responsibilities: Executive Support: Provide high-level administrative assistance to three senior leaders, ensuring seamless day-to-day operations. Meeting Coordination: Schedule, organize, and manage meetings, ensuring all necessary materials and agendas are prepared in advance. Travel & Accommodation: Arrange domestic and international travel, including flight bookings, hotel reservations, and itinerary management. Vendor Management: Handle vendor relationships, negotiations, and service agreements for office and business-related needs. Client Relationship Management: Act as a liaison between the leadership team and clients, ensuring smooth communication and relationship management. Calendar & Appointment Management: Efficiently plan and manage executives' schedules, prioritizing commitments and deadlines. Event Planning: Coordinate corporate events, conferences, and business engagements as required. Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of confidentiality and professionalism. Key Requirements: Experience : 10-20 years in an executive assistant, administrative, or similar role. Education : Bachelor's degree in Business Administration, Communications, or a related field (preferred). Skills: Outstanding English communication skills (both written and verbal). Strong organizational and multitasking abilities. Expertise in travel bookings, hotel reservations, and vendor coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools Ability to work under pressure and manage multiple priorities effectively. High level of discretion and professionalism in handling confidential information. Why Join Us? Work in a dynamic and professional environment supporting senior leadership. Opportunity to build strong client and stakeholder relationships. Competitive compensation and career growth opportunities. If you meet the above requirements and are eager to take on a challenging yet rewarding role, we encourage you to apply! Interested candidates can send their resumes on - uditak@gttfoundation.org Contact Number- Udita 8087541813

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Male/ Female can apply, Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Role & responsibilities 1. Communicates with staff on the General Managers behalf and coordinates with high-level meetings both internally and externally. 2. Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations. 3. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues. 4. Receives and screens phone calls, visitors, incoming correspondence, documents, and e- mails on behalf of the General Manager/HR Head ; prioritizes and routes as appropriate; obtains and/or gives information; answers routine inquires; and explains or clarifies policies and procedures. 5. Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication. 6. Maintaining databases and filing systems, monthly reports etc . 7. Maintain the administration store inventory in Co-Ordination with HR. 8. Miantain Indent record maintain to Head office (For approval) 9. Prepare cash voucher and maintain the data in excel for budget preparation. 10. Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files in order to provide requested information; and creates new files and filing systems when needed. 11. Responsible for ordering of supplies and processing purchase requisitions. 12. May take and transcribe dictation, and summary and verbatim notes, to arrange and present the information in a clear and concise manner. Preferred candidate profile Prior experience in an administrative assistant, Executive secretary, or office Assistant role Ability to follow established processes. Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to multitask and prioritize workload. 5. Experience in creating and maintaining office management systems and procedures Perks and benefits As per company norms. Fixed salary