1343 Travel Arrangements Jobs - Page 35

Job Title: Executive Assistant Work location: Gurgaon Timings: 3pm 12 am Working days: Mon-Fri Educational Qualification/ Experience: 8+ years of experience Any Graduate or master’s degree or comparable experience Experience working with US based companies. Roles/ Responsibilities: Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders. Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives. Anticipate and resolve administrative issues and challenges to ensure smooth operations. Help identify and resolve project issues, escalating when necessary. Handle claims processes, including documentation, submission, and resolution. Skills/ Abilities: Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to become familiar with firm- specific programs and software. Strong problem-solving skills with impeccable multi-tasking abilities. Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders. Excellent organizational and time-management skills. Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts. Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities. Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy. Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval Please share your updated resume on harshita.kaur@elementshrs.com

1. Computer work environment - experience in ERP work minimum 1 to 2 years 2. Mainly handling personnel, administrative activities, providing services to employees, clients. customers, contractors, lesioning with Govt Offices / compliances etc.

Summary This is a high-responsibility role supporting the CEO Office across administrative, operational, and financial functions. The Executive Assistant will ensure that internal processes and client operations run smoothly, focusing on accuracy, confidentiality, and efficiency. The role demands dependability, attention to detail, and the ability to thrive in a structured environment withdiscipline, precision, and a problem-solving mindset. Financial & Transactional Operations. Track all outgoing payments including salaries, vendor bills, reimbursements, platform fees, travel bookings, etc. Raise and reconcile invoices, follow up on bills, and manage payment schedules. Maintain documentation and reports for all financial transactions. Admin & Operational Support Oversee travel bookings, client workshop material coordination, printing,and logistics. Handle all back-end requirements for client and internal meetings/events. Maintain trackers, schedules, and checklists across multiple workstreams. Governance & Confidentiality Ensure accuracy and timeliness in all deliverables. Handle confidential business and personnel information with complete integrity. Maintain structured filing systems and compliance documentation

Responsibilities: * Provide administrative support to senior leadership team * Manage executive calendar & schedule meetings * Draft letters & emails on behalf of executives * Coordinate office operations & travel arrangements Health insurance Annual bonus Provident fund

Responsibilities: * Provide administrative support to CEO * Draft letters & emails * Manage calendar & schedule appointments * Coordinate client meetings & travel arrangements * Prepare reports & MOMs Provident fund

Job Description Position Tile Executive Assistant Reporting to Managing Director Location: Pune (MH) Job Type Full Time On Site Company Profile: Nation's premier implementing partner of e-governance services provider dedicated to delivering extensive system integration and software solutions. With a focus on system integration and innovative software solutions, we are at the forefront of transforming the digital landscape of good governance. You can explore more about DigiGram on https://digigram.in/ Job Overview: We are seeking a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director . The ideal candidate will act as the strong support to the MD, updating and managing calendar, coordinating with internal and external stakeholders, handling confidential matters wherever required, and ensuring workflow is carried out smoothly for Managing Director. Key Responsibilities: Calendar & Schedule Management: I. Efficiently manage the Executive Directors calendar, ensuring optimal time allocation by prioritizing appointments, meetings, and strategic engagements. II. Coordinate internal and external meetings, anticipating scheduling conflicts and proactively resolving them to maintain seamless workflow and productivity. Communication Handling: Draft, review, and manage emails, letters, adhoc, and other correspondence on behalf of the MD. Ensure timely responses and follow-ups. Meeting Coordination: I. Schedule, organize, and prepare for meeting with external parties which will includes agenda preparation, minutes, and action items follow-up. II. Coordinate and schedule periodic review meetings for the Director with internal teams to assess performance, track progress on key initiatives, and ensure alignment with organizational goals. Travel Arrangements: I. Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transportation, and meeting schedules, ensuring cost-effectiveness and convenience. II. Handle end-to-end travel logistics, including visa processing, expense tracking, and last-minute changes, to support smooth and efficient executive travel. Project Support: Assist the MD in managing special projects, presentations, VC meetings and reports. Follow up on deadlines and deliverables with internal teams. Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times. Stakeholder Liaison: Serve as a point of contact between the MD and senior management, employees, consultants, clients, vendors, and government authorities. Document Management: Maintain an efficient filing and documentation systemboth digital and hardcopy. Event Planning: Assist in organizing company events, leadership meetings, town halls, and off-site activities involving the MD. Qualifications and Experience: Graduate/Postgraduate in any discipline (preferably in Business Administration or related field). 5+ years of experience in a similar role supporting senior leadership, preferably in a corporate environment. Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Google Suite, and scheduling tools. Strong written and verbal communication skills. Key Competencies: High degree of professionalism and integrity Strong organizational and time management skills Ability to multitask and prioritize under pressure Excellent interpersonal and stakeholder management skills Discretion in handling sensitive and confidential matters Proactive and self-motivated attitude

Responsibilities: Manage MDs calendar, meetings, daily schedule, and travel bookings Maintain strong internal and external follow-ups Track and update task delegation sheet Prepare reports using Excel and Word Note: Only Female candidates may apply

Responsibilities: * Coordinate meetings & events * Maintain confidentiality at all times * Manage calendar & schedule appointments * Provide administrative support to MD * Arrange travel & accommodations Food allowance

Managing the office of the MD to maintain the calendar, meetings, schedules, appointments, and travel. Should be well versed with Drafting letters and business proposal Prepare management reports as per the business needs Required Candidate profile Organize business and review meetings, identify and prioritize action items & follow up Develop and maintain an effective network and cooperative relationship with the clients

Responsibilities: * Provide administrative support to MD * Draft letters & emails * Coordinate travel arrangements * Manage calendar & correspondence * Book hotels & flights Provident fund

Experience as an Administrative Executive Building/Vendor Management coordinate overall office management & maintain staff Maintenance of meeting rooms & office Microsoft Office Good Communication Skills in English Apply 6385135552

We are seeking a highly organized, proactive Personal Assistant to provide administrative & personal support, Will be responsible for managing schedules, handling communications, coordinating travel & ensuring the smooth running of daily activities

We are looking for a smart, presentable, and proactive Personal Assistant to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short visits and meetings. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / Mumbai (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

We are looking for a smart, presentable, and proactive Personal Assistant to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short visits and meetings. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / Mumbai (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

Travel Arrangement, Calendar management, drafting mails, manage confidential files and documents, Make Mom & PPT, Vendor Management, Query Management, Documentation, Make different type of financial data, Data Management.

Designation: Executive/ Sr. Executive/ AM- Admin Position - 1 Location - Mumbai (Andheri East) Roles & Responsibility: Adept at managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security. Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities. Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc., Purchasing, Implementation and operations of Security and Surveillance. Vendor management- Oversee acquisition, installation and commissioning of equipment that are required for the facility IT Systems, air conditioning etc. Processes, Documentation, Business Control checks, audits etc. Asset Management of all Site operations assets across multiple locations. Organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates. Liasioning and coordinating with various departments within the corporate office and all branch offices. Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, as well as handling the incoming &outgoing calls. Specialization in handling back-office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc. Arranging for relocation of employees from different parts of India which includes arrangement for their stay, transportation. Please note that the roles and responsibilities outlined in this job description are subject to change based on business needs and at the discretion of management. Preference is Male candidate. Interested candidates please share your resume on snehal.salvi@healthassure.in or can reach out on 8356947469.

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our team. The successful candidate will be responsible for managing travel arrangements, coordinating company secretariat work, and performing various administrative tasks to ensure the smooth operation of the organization. ## Key Responsibilities: - Provide administrative support for personal and organizational tasks - Manage travel bookings, arrangements, and itineraries - Coordinate company secretariat work, including: - Compliance and regulatory matters - Meeting coordination and minute-taking - Document management and maintenance - Perform general administrative tasks, such as: - Scheduling appointments and meetings - Managing correspondence and emails - Maintaining records and databases - Be available and responsive on phone for urgent matters - Handle other administrative tasks as assigned by the management ## Requirements: - Graduate degree or diploma in a relevant field (Administration, Business, etc.) - Proven experience as an Executive Assistant or similar role - Excellent organizational, communication, and interpersonal skills - Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously - Proficient in administrative software and tools (MS Office, Google Suite, etc.) - Flexible with timing and available for six days a week - Ability to maintain confidentiality and handle sensitive information ## What We Offer: - Competitive salary and benefits package - Opportunity to work with a dynamic and growing organization - Collaborative and supportive work environment ## How to Apply: If you are a motivated and detail-oriented individual with excellent administrative skills, please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!

Responsibilities: * Multitask efficiently * Book travel & tickets * Manage calendar & appointments * Provide administrative support * Ensure organizational excellence Accessible workspace

Job Requirements Role/ Job Title: Executive Secretary Function/ Department: Wholesale Banking Job Purpose: To assist the business and functional heads in executing their daily responsibilities. Roles & Responsibilities: Proactively handle all e-mail, scheduling and other correspondence. Support with scheduling presentations for various reviews and meetings. Manage travel and calendar related work. Individual will have to be responsible for, with a clear focus on keywords that help candidates/recruiter gauge the requirement. Help with managing claims. All administrative support and help to be extended to the senior. To represent the leader's calendar and availability in their absence for all requirements. Recommend improvements to processes and policies across the supporting teams and business to drive operational efficiencies and high quality customer service. Successful administrative management of the leader's time. Educational Qualification: Graduation: Post Graduation: Experience: 5-10 years of relevant experience in executive secretary role.

Job Summary: We are seeking a reliable and detail-oriented Executive Office Administrator to manage daily administrative operations and ensure our office environment runs smoothly and efficiently. This role is critical to supporting internal teams, coordinating with vendors, and maintaining a well-functioning and safe workplace. Key Responsibilities: Organize and oversee daily office operations to ensure efficiency and productivity Maintain office supplies and inventory; place orders as needed Ensure a clean, organized, and safe working environment in coordination with housekeeping and facility staff Act as the central point of contact between staff, clients, service providers, and vendors Handle incoming calls, emails, and visitors, direct queries to appropriate team members Maintain accurate records of office expenses, invoices, and other administrative documents Coordinate with IT support for timely maintenance of office systems and equipment Ensure all office equipment (printers, copiers, phones, etc.) is properly functioning and serviced Liaise with facility management and service vendors for any repairs or maintenance requirements Monitor and ensure compliance with company policies, procedures, and administrative systems Assist in implementing and enforcing workplace health and safety standards and protocols Qualifications & Skills: Bachelors degree in Business Administration, Office Management, or related field 3–6 years of experience in office administration or similar role Strong organizational and time-management skills Excellent verbal and written communication skills Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) Basic understanding of budgeting and expense tracking Ability to handle multiple tasks and prioritize work effectively Professional, proactive, and approachable demeanor

Overview : We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Arcadis Architecture & Urbanism India practice. In addition to traditional executive support duties, this role will also involve providing business development support and project monitoring assistance to ensure the smooth functioning of operations in India. Responsibilities : a) Conduct research and gather information as needed for special projects and initiatives. b) Prepare and organize documents, presentations, and reports for internal and external meetings. c) Serve as a liaison between the leadership and internal/external stakeholders, maintaining professional and effective communication. d) Provide business development support by assisting with the preparation of proposals, contracts, and presentations. e) Monitor business activities and track progress against targets, providing regular updates to the leadership. f) Assist in project monitoring by tracking project timelines, milestones, and deliverables, and coordinating with cross-functional teams as needed. g) Manage the leaderships calendar, including scheduling meetings, appointments, and travel arrangements. h) Coordinate and prioritize incoming requests and appointments, ensuring efficient use of the leadership time. i) Act as a gatekeeper, screening and responding to emails, phone calls, and other communications on behalf of the leadership. j) Handle confidential information with discretion and integrity. k) Perform general administrative tasks such as expense reporting, invoice processing, and maintaining office supplies. Qualifications: a) Bachelors degree. b) Work Experience of 5+ Years. c) Desirable experience as an Executive Assistant or similar role, supporting C-level executives or senior management. d) Excellent organizational skills with the ability to multitask and prioritize tasks effectively. e) Strong attention to detail and accuracy in all work. f) Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels. g) Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. h) Ability to work independently with minimal supervision and handle confidential information appropriately. i) Flexible and adaptable to changing priorities and deadlines. j) Previous experience in business support or project management is a plus. k) Experience in the architecture & planning industry or large corporations is preferred.

Graduate / PG with 0 to 3 years of experience as a Personal Assistant / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Manage MD’s calendar, meetings, and travel. Handle confidential communications, prepare reports, and coordinate with stakeholders. Assist in strategic planning, research, and project execution. Ensure timely follow-ups and smooth workflow management. Required Candidate profile Graduate with 5-7 years as an EA. Strong communication, multitasking & Proficient in MS Office. Ability to work independently in a fast-paced environment while handling confidential tasks efficiently.

Job description Greetings From Prochant India Pvt Ltd We are hiring for Admin / Senior Admin Executive We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning), Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards. Roles and Responsibilities: Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. Enforce health and safety standards to create a safe work environment. Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. Coordinate cleaning schedules and ensure compliance with hygiene standards. Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. Assist in preparing reports, presentations, and other communication materials. Evaluate vendors based on performance, quality, and cost-effectiveness. Negotiate contracts and agreements with vendors to ensure favourable terms. Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. Manage hotel bookings and ensure accommodations meet organization's standards and budget. Monitor SLAs with vendors and service providers to ensure compliance. Address any issues or discrepancies in SLAs and work towards resolution. Maintain records of company assets and equipment, track usage, and conduct regular audits. Assist in procurement of new assets as needed. Procure office supplies, equipment, and services as required. Manage inventory levels and conduct audits to ensure adequate stock levels. Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. Arrange catering services for meetings, events, and employee meals. Collect feedback on food quality and service and make necessary adjustments. Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. Generate reports and analyze data to provide insights for decision-making and process improvement. Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments. Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures. Key Competencies Deep and thorough understanding of Prochant policies and procedures. Exceptional verbal, interpersonal, and written communication skills Organized, detail-oriented and self-motivated. Ability to juggle multiple responsibilities. Professional presentation skills and confidence when speaking. Exceptional problem-solving skills to analyze issues and identify potential liabilities. Strong leadership skills to promote personal and professional development and teamwork. Ability to maintain strong professional relationships with internal teams and management. Consistent demonstration of a professional, positive attitude. A strong, working understanding of computers and an ability to self-troubleshoot simple issues. Preferred Candidate: Education: Any Degree Minimum 2 to 7 years of experience relevant to Administration Benefits: Salary & Appraisal - Best in Industry Excellent learning platform with great opportunity to build career with Prochant Dinner for Night Shift Only 5 days working (Monday to Friday) No of openings : 2 Shift Timing : Night Shift (6.30 pm IST to 3.30 am IST) Day Shift (7.30am - 5.30 pm) Mode Of Interview : In- Person/ Teams Contact Details: Sushil Kumar sushilk@prochant.com contact: 7010070581

Manage calendar, meetings and travel for MD Handle admin tasks, correspondence and call Coordinate with internal teams or external partners Organize board meetings and prepare minutes Maintain confidentiality and prepare MIS reports Support MD tasks