Seabird Marine Services Pvt Ltd

Job Title: Executive Assistant / Administrative Coordinator Location: Govandi, Mumbai Company: Seabird Marine Services Pvt. Ltd. (Vertical of Parekh Group) Website: https://www.parekhgroup.in/ About Us: Seabird Marine Services Pvt. Ltd. is a leading player in the marine services industry, committed to providing high-quality, timely, and reliable support to the maritime sector. We are seeking a highly organized and proactive Executive Assistant/Administrative Coordinator to support our team in Govandi. Key Responsibilities: • Calendar Management: Schedule and coordinate meetings, appointments, and events to optimize time and resources. • Travel Arrangements: Organize domestic and international travel, including booking flights, hotels, transportation, and preparing itineraries. • Meeting Management: Prepare agendas, take meeting minutes, and ensure follow- up on action items. • Filing & Records Management: Maintain accurate records, handle confidential documents, and ensure a well-organized filing system. • Documentation & Presentations: Create reports, presentations, and documentation using MS Word, Excel, and PowerPoint. • Time Management: Prioritize and manage multiple tasks efficiently while meeting deadlines. • Research & Analysis: Conduct research and compile data to support decision-making and reporting needs. • Client Service: Act as a liaison with clients and stakeholders, maintaining a high standard of professionalism. Skills & Competencies: • Strong verbal and written communication skills • Excellent email and inbox management • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Strong time management and organizational skills • Good computer literacy and ability to learn new tools quickly • Professional attitude with attention to detail • Ability to work independently and handle confidential information with discretion Qualifications: • Graduate degree in Business Administration, Commerce, or a related field (preferred) • 4-10 years of experience in an administrative or executive support role • Experience in a marine services or logistics industry is an advantage