Executive Assistant To Managing Director

Job Title: Executive Assistant / Administrative Coordinator

Location: Govandi, Mumbai

Company: Seabird Marine Services Pvt. Ltd. (Vertical of Parekh Group)

Website: https://www.parekhgroup.in/

About Us:

Seabird Marine Services Pvt. Ltd. is a leading player in the marine services industry,

committed to providing high-quality, timely, and reliable support to the maritime sector. We

are seeking a highly organized and proactive Executive Assistant/Administrative Coordinator

to support our team in Govandi.

Key Responsibilities:

• Calendar Management: Schedule and coordinate meetings, appointments, and

events to optimize time and resources.

• Travel Arrangements: Organize domestic and international travel, including booking

flights, hotels, transportation, and preparing itineraries.

• Meeting Management: Prepare agendas, take meeting minutes, and ensure follow-

up on action items.

• Filing & Records Management: Maintain accurate records, handle confidential

documents, and ensure a well-organized filing system.

• Documentation & Presentations: Create reports, presentations, and documentation

using MS Word, Excel, and PowerPoint.

• Time Management: Prioritize and manage multiple tasks efficiently while meeting

deadlines.

• Research & Analysis: Conduct research and compile data to support decision-making

and reporting needs.

• Client Service: Act as a liaison with clients and stakeholders, maintaining a high

standard of professionalism.

Skills & Competencies:

• Strong verbal and written communication skills

• Excellent email and inbox management

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Strong time management and organizational skills

• Good computer literacy and ability to learn new tools quickly

• Professional attitude with attention to detail

• Ability to work independently and handle confidential information with discretion

Qualifications:

• Graduate degree in Business Administration, Commerce, or a related field

(preferred)

• 4-10 years of experience in an administrative or executive support role

• Experience in a marine services or logistics industry is an advantage