Executive Assistant To Managing Director

Role & responsibilities

• Assists the Founders with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the Founders behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT and members of Stanza Living employees.
• Communicates directly and on behalf of the Founders with the investors, and others on matters related to programmatic initiatives as directed.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.
• Supports Founders in their external commitments related to Stanza Living, including service on external boards, committees and other groups.
• Serves as the Founders administrative liaison to the investors and manage activities, which include coordinating periodic meetings and dinners.
• Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Represents the Founders in designated meetings as required.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Preferred candidate profile

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, investors, internal & external partners
• Previous experience working with the Start-up
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including investors
• Excellent management, time-management, and problem-solving skills.