Executive Assistant To Managing Director

Position Overview

a highly skilled and experienced Personal Assistant cum Secretary

Key Responsibilities

• Administrative Support

  : Provide comprehensive administrative support to the MD, including Personal Assistance, managing calendars, scheduling meetings, and coordinating travel arrangements.

• Communication Management

  : Act as the primary point of contact between the MD and internal/external stakeholders. Handle correspondence, prepare reports, and draft communications as needed.

• Meeting Coordination

  : Organize and prepare agendas for meetings, take minutes, and follow up on action items to ensure timely completion.

• Document Management

  : Maintain an organized filing system for important documents, contracts, and reports. Ensure confidentiality and security of sensitive information.

• Project Assistance

  : Assist the MD with special projects as required, conducting research and compiling data to support decision-making processes.

• Office Management

  : Oversee office supplies inventory, liaise with vendors, and ensure that the office operates smoothly.

• Event Planning

  : Coordinate company events, conferences, and team-building activities as directed by the MD.

Qualifications

• Education

  : Any Bachelors degree,

  Engineering - BE/B.Tech (Preferred)

  from a recognized institution.

• Certification

  : Diploma in Secretarial Studies or equivalent qualification is preferred.

• Experience

  : Minimum of

  05 years of experience

  as a secretary or in an administrative role supporting senior management, previous experience

  in Infrastructure and construction Company shall be preferred.

• Technical Skills

  : Proficient in Microsoft Office Suite (

  Word, Excel, PowerPoint

  ) and other relevant software. Familiarity with project management tools is a plus.

• Communication Skills

  : Excellent verbal and written communication skills. Ability to interact professionally with all levels of staff and external contacts.

• Organizational Skills

  : Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.

• Discretion

  : High level of integrity and discretion in handling confidential information.

Personal Attributes

• Proactive and self-motivated with a positive attitude.
• Strong problem-solving skills and attention to detail.
• Ability to work independently as well as part of a team.

Benefits

• Competitive salary package.
• Health insurance.
• Professional development opportunities.
• Friendly and collaborative work environment.

Note- Must have exposer to work with google sheets and other google related applications.

Must have impressive personality with excellent communication.