1342 Travel Arrangements Jobs - Page 44

Job description Managing Calendar using Outlook, Gmail, etc. Sending reminders to all the concerned authorities for confirmation of the meeting schedule. Booking flight tickets and Hotel booking for Sir as per his travel schedule. Drafting letters, emails, memos etc., in English and Marathi or Hindi as may be required. Scheduling Online video meetings using Zoom and Google Meet. Collating MIS Reports received and storing the data on the storage drive in digital format. Coordinating with different Departments to complete the scheduled tasks assigned by Sir. Making timely and accurate payments of Mobile and credit card bills online. Proper FIling and indexing of important Documents in the office for timely access. Preparing and submitting the expense statement to the Accounts Department. Preparing powerpoint presentations for meetings as per the directions of MD Sir. Desired Candidate Profile Male/Female Graduate with 10 - 15 yrs. of experience in a similar position in a reputed Company. Residing in Mumbai - preferably in and around SOBO. Fluent in verbal and written English, Marathi, and Hindi. Well-versed in drafting official letters and emails to various Govt. agencies. Well-versed with MS Outlook, Gmail Calendar Management, Zoom App, MS Word, and MS PPT. Good knowledge of MS Excel and Accounts.

Roles and Responsibilities Manage day-to-day office administration tasks, including housekeeping, facility management, stationery, travel arrangements, guest house management, and office equipment maintenance. Provide administrative support to the team by handling correspondence, emails, phone calls, and other communication channels. Ensure smooth operation of the office premises by coordinating with vendors for repairs and maintenance services. Maintain accurate records of inventory levels of office supplies and consumables. Perform miscellaneous duties as required to ensure efficient office operations. Desired Candidate Profile 1-3 years of experience in administration or a related field (housekeeping/facility management). Strong knowledge of Microsoft Office applications (Word, Excel) is essential. Ability to work independently with minimal supervision; strong organizational skills are necessary.

Managing schedules Drafting replies Handling emails, information Minutes of meeting Travel arrangements Liaison between the Director and Internal Team General administrative support Required Candidate profile Office 6 days a week Location Near Sealdah Gender Male candidates only Gross Salary Rs 30,000 pm

Manage and maintain the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Draft and respond to emails and formal letters on behalf of the Managing Director with professionalism and accuracy. Coordinate and schedule meetings with internal teams, clients, and external stakeholders. Handle incoming and outgoing calls, screen communications, and direct them appropriately. Prepare meeting agendas, take accurate minutes of meetings (MoM), and follow up on action points. Convey messages and instructions from the MD to relevant departments and individuals clearly and promptly. Liaise with internal departments and external parties to ensure smooth communication and coordination. Ensure all documents, reports, and presentations required by the MD are prepared, reviewed, and delivered on time. Maintain proper records, organize files, and manage confidential information with discretion. Monitor and manage daily priorities, deadlines, and commitments on behalf of the MD. Assist in organizing and coordinating events, business meetings, and travel itineraries. Support in both business and selected personal tasks, as needed by the MD. Act proactively to ensure the MD’s day runs smoothly, resolving issues before they arise. Provide administrative support in the preparation of reports, data analysis, and presentations.

Role Overview: We are seeking a dynamic and highly organized Executive Assistant to support our senior leadership in a fast-paced, high-growth environment. The ideal candidate will have 45 years of experience as an Executive Assistant in a multinational or global corporate setup , with a strong ability to manage complex schedules, coordinate high-level meetings, handle sensitive information, and interface professionally with internal and external stakeholders. Key Responsibilities: Manage and optimize the executive’s calendar , ensuring effective prioritization of meetings, events, and appointments. Coordinate domestic and international travel arrangements , including itineraries, visas, accommodations, and logistics. Prepare and manage confidential documents, reports, presentations, and communication on behalf of the executive. Serve as the first point of contact between the executive and internal/external stakeholders, maintaining professionalism and discretion. Organize and support leadership meetings , off-sites, conferences, and town halls, including agenda preparation, minutes, and follow-up. Track action items, project deadlines, and ensure timely updates for critical priorities. Liaise with cross-functional teams across geographies to support strategic initiatives and administrative tasks. Maintain confidentiality and discretion in handling sensitive company information and executive communications. Monitor and manage executive’s expense reports, budgets, and reimbursements. Key Requirements: 4–5 years of proven experience as an Executive Assistant supporting C-level executives in a multinational organization. Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills; fluent in English (additional language skills are a plus). Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools like Teams, Zoom, or Slack. Discretion, professionalism, and the ability to work with high-level confidential information. Ability to work independently, manage competing priorities, and deliver results under pressure.

Roles and Responsibilities Manage day-to-day office administration tasks, including record keeping and filing. Coordinate travel arrangements for employees and maintain accurate records of expenses. Ensure facility management is up-to-date by handling maintenance requests and overseeing security measures. Maintain confidentiality at all times when dealing with sensitive information. Provide administrative support to the team as needed, responding promptly to queries via phone or email. Desired Candidate Profile 0-2 years of experience in administration or a related field. Strong skills in administration management, faculty management, facility management, office administration, office management, record keeping, and travel arrangements. Ability to work independently with minimal supervision while prioritizing tasks effectively.

Job Title - Executive support Analyst - CF Management Level :CL12 - Associate Location:Bangalore/ Noida Must have skills:calendar management, travel arrangements Good to have skills:Excel Job Summary : Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment. Roles and Responsibilities Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls Assisting with miscellaneous administrative tasks Arranging conference calls, video conferences or data conferences Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures Proactive calendar management. Assisting with calendaring/scheduling of appointments Coordinating work with internal and external third-party suppliers at the request of the executive or supervisor Professional & Technical Skills: Fluent in English, both verbal and written Administrative experience is an advantage Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams) Critical and analytical thinking Creative and proactive problem solving Professional communication (written and verbal) and interpersonal skills Excellent customer service skills Strong organizational, multi-tasking, and time-management skills Stress resistance Flexibility Additional Information:NA About Our Company | AccentureQualification Experience: Minimum 2+ year(s) of experience is required Educational Qualification: B.Tech/BE, BCA, Any Bachelors degree

About Us: Tsaaros prime focus is on Data Privacy and Security Our team of specialist data privacy consultants, information security consultants, and penetration testers help and advise our clients to make running a secure business easier, with high efficiency Everything we do is tailored to the individual organizational requirements, aligned with their budget and resource challenges We take a pragmatic, risk-based approach to provide our clients with real-world, workable advice, guidance, and support that helps them to deal with a wide range of security and privacy-related challenges We are seeking a dynamic and proactive Executive Assistant to provide high-level administrative support to our CEO and directors The ideal candidate will have at least 1 year of experience in a similar role, possess excellent organizational and communication skills, and be adept at managing a wide range of administrative tasks Key Responsibilities: Schedule and coordinate meetings, appointments, and travel arrangements for the CEO and directors Act as the primary point of contact between executives and internal/external stakeholders Manage emails, phone calls, and correspondence on behalf of the executives Prepare agendas, attend meetings, take minutes, and follow up on action items Draft, review, and manage documents, reports, and presentations Ensure all documents are organized and easily accessible Conduct research and provide insights on various topics to support decision-making processes Maintain the highest level of confidentiality and discretion in handling sensitive information and assist in coordinating office activities and events, ensuring smooth operations RequirementsQualifications: Bachelors or Master's degree or equivalent experience preferred Minimum of 1 year of experience in an executive assistant or similar administrative role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and time-management skills Excellent verbal and written communication skills Ability to handle multiple tasks and priorities efficiently Professional demeanour and strong interpersonal skills Ability to work independently and as part of a team High level of integrity and discretion in handling confidential information Benefits Opportunity to work closely with top executives and gain valuable insights into the world of Privacy Dynamic and collaborative work environment Competitive salary and benefits package Opportunities for professional growth and development

Manage bookings for flights, hotels, buses, and trains as per customer requirement Handle trip requests by: Understanding customer requirements and identifying cost-effective and efficient travel options Confirming itinerary availability Finalizing travel arrangements and complete end to end bookings for customers Ensure all bookings comply with corporate travel policies Maintain accurate records of transactions and bookings Achieve performance goals including SLA compliance, TAT, quality, AHT, FCR %, escalations %, and cost efficiency Offer customer support for travel-related queries and concerns via calls, chats, and emails and in person requests Communicate with the internal employees and stakeholders in a timely manner and provide regular insights and VOC Provide regular reports to higher management on performance, achievements, and challenges

Role & responsibilities Job Summary We are seeking a dynamic, professional, and highly organized Executive Assistant to support the Director of a leading construction company. The ideal candidate will be proactive, detail-oriented, and possess strong administrative and communication skills. This role involves high-level support requiring discretion, initiative, and efficiency, especially in a fast-paced and confidential environment. Key Roles and Responsibilities Manage the daily calendar of the Director scheduling appointments, meetings, site visits, and follow-ups. Handle internal and external communications on behalf of the Director with utmost confidentiality. Organize and coordinate internal and external meetings , video calls, project briefings, and events. Coordinate travel arrangements , including visa processing, ticket bookings, accommodations, and itineraries. Prepare and edit correspondence, reports, presentations, and other documents as requested. Attend meetings with or on behalf of the Director and prepare detailed minutes and action trackers. Liaise with senior staff, project teams, vendors, consultants, and government authorities as needed. Track project updates, reports, and deadlines , and ensure timely reminders and escalations. Assist in reviewing contracts, purchase orders, and project documentation as directed. Maintain confidential filing systems both hard copy and digital records. Support the Director in strategic planning and monitoring project progress and operational KPIs. Conduct market or competitor research, compile data, and prepare briefings for Director. Manage office protocol, ensuring the Director's office runs smoothly and efficiently. Provide general administrative support to the senior leadership team when required. Preferred candidate profile Proven experience (4+ years) as an Executive Assistant, Executive Secretary, or similar role preferably in the construction or infrastructure sector . Graduate/Postgraduate in Business Administration or a related field. Strong organizational and time-management skills with the ability to multitask and prioritize. Excellent written and verbal communication in English. Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. Strong interpersonal skills and the ability to build positive relationships at all levels. Must maintain a high level of discretion, professionalism, and confidentiality. Capable of working independently and making informed decisions. Comfortable with field/site coordination and flexible with work hours when needed.

Oorjita Builders is looking for Admin Assistant to join our dynamic team and embark on a rewarding career journey. The Administrative Assistant will be responsible for providing administrative support to the company's management team, ensuring smooth daily operations, and maintaining an organized work environment This position requires excellent communication, organizational and time management skills Key Responsibilities:Answer and direct phone calls, emails, and other correspondence Organize and schedule meetings, appointments, and events Maintain an organized filing system for paper and electronic documents Prepare and distribute memos, emails, and other communications as needed Assist with travel arrangements and expense reports Perform data entry and other administrative tasks as assigned Order and maintain office supplies and equipment Requirements:Excellent verbal and written communication skills Strong organizational and time management skills Ability to work independently and as part of a team Proficient in Microsoft Office (Word, Excel, PowerPoint) Attention to detail and accuracy

Calendar and Scheduling: Manage the MD's daily calendar, schedule meetings, coordinate travel arrangements, and ensure timely follow-up on commitments. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and directing information as needed. Meeting Coordination: Organize and facilitate internal and external meetings, prepare agendas, take minutes, and ensure follow-up actions. Reporting and Presentations: Prepare reports, presentations, and other documents for the MD, ensuring accuracy and clarity. Relationship Building: Build and maintain relationships with clients, handling their inquiries and ensuring their satisfaction. Administrative Support: Handle a variety of administrative tasks, including filing, organizing documents, and assisting with office management. Confidentiality: Maintain strict confidentiality with respect to sensitive information and communications. Strategic Initiatives: Assist in the planning and execution of strategic initiatives and projects. Other Duties: May be required to perform other duties as assigned by the MD, such as assisting with research, preparing presentations, or handling special projects. Strong negotiation and analytical skills, organizational and time management skills, Excellent communication skills, Problem-solving skills, Ability to handle sensitive information with the utmost care and confidentiality, Ensure accuracy and completeness in all tasks and reports, Proficiency in MS Office and ERP systems

What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward mutual success. What your day-to-day will look like: Provide high-level executive support to the Head of Sales & Geo Lead of Consulting, ensuring seamless daily operations. Coordinate complex calendar management, including scheduling meetings, appointments, and travel arrangements. Prepare, edit, and manage communication materials, reports, and presentations with utmost confidentiality and professionalism. Facilitate effective communication and collaboration across teams, embodying our commitment to a culture of inclusivity and belonging. Assist in special projects and initiatives, identifying opportunities to enhance processes and drive efficiency. Support event planning and execution, ensuring all logistics meet high standards of excellence. Act as a liaison between the executive team and internal/external stakeholders, upholding the JLL brand and values. Required Qualifications: Proven experience as an Executive Assistant or similar role in a fast-paced, complex environment. Strong organizational and multitasking skills, with an acute attention to detail. Excellent written and verbal communication skills, maintaining professionalism in all interactions. Proficiency in Microsoft Office Suite and other relevant technology tools. Demonstrated ability to handle sensitive information with discretion and confidentiality. Strong problem-solving skills and the ability to anticipate needs in a proactive manner. A collaborative mindset, eager to contribute to our culture of empowerment and thriving. Preferred Qualifications: Bachelor s degree in Business Administration, Management, or a related field. Experience in the real estate, sales, or consulting industries. Previous exposure to working in a global or matrixed organization. Familiarity with project management tools and techniques. Ability to thrive in an environment that embraces change and innovation. A positive, optimistic approach toward challenges and a keen sense of initiative. Commitment to professional development and growth within JLL s expanding landscape. Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together, let's choose the more inspiring path toward success for our clients, our colleagues, and for you. Here's a comprehensive list of competencies and skills required for an Executive Assistant to Head of Sales & Geo Lead of Consulting at JLL, along with a structured interview guide: Competencies and Skills: Advanced Administrative Skills Calendar management and scheduling Travel arrangements and logistics Document preparation and management Meeting coordination and minute-taking Communication Excellence Verbal and written communication Interpersonal skills Cross-cultural communication Presentation skills Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Customer Relationship Management (CRM) software Video conferencing platforms (e.g., Zoom, Microsoft Teams) Data analysis and reporting tools Organizational and Time Management Multitasking and prioritization Deadline management Project coordination Attention to detail Problem-Solving and Decision-Making Critical thinking Analytical skills Initiative and proactivity Adaptability and flexibility Industry Knowledge Understanding of real estate and consulting industries Familiarity with JLL's services and structure Awareness of market trends and competitors Confidentiality and Discretion Handling sensitive information Maintaining professional boundaries Ethical behavior Client Service Orientation Internal and external stakeholder management Anticipating needs Responsive and reliable support Leadership Support Understanding executive priorities Representing the executive in their absence Facilitating decision-making processes Emotional Intelligence Self-awareness Empathy Stress management Relationship building

Role & responsibilities We are looking for a high-performing Executive Assistant to join our Founders Office. This is not a traditional EA role – it is a unique blend of execution, problem-solving, coordination, and strategic support. You will be working directly with the Founders to drive high-impact initiatives, manage priorities, and ensure operational excellence across key workstreams. This role is ideal for someone who thrives in chaos, loves multitasking, and is looking for a ringside view of building and scaling a mission-driven startup. Key Responsibilities Strategic & Planning Support Act as a thought partner to the Founder – help structure thinking, follow through on decisions, and prepare for internal and external meetings. Support the creation of board presentations, investor updates, OKR reviews, and key business documents. Conduct research and prepare briefs, proposals, or analysis as needed. Execution & Project Management Program manage key initiatives that require cross-functional coordination (product, ops, fundraising, hiring, etc.). Track founder action items, ensure timely follow-ups, and escalate roadblocks. Set up and manage workflows, dashboards, and trackers to keep the Founder organized and efficient. Calendar, Travel & Meeting Coordination Work with Executive Secretary to Manage scheduling, prioritize meetings, and ensure smart time allocation across strategic, operational, and personal tasks. Coordinate travel plans and logistics for conferences, investor meets, and offsites. Prepare pre-reads, agendas, and follow-up notes for critical meetings. Communication & Stakeholder Management Draft internal and external communications on behalf of the Founder (emails, talking points, presentations, posts). Interface with investors, partners, clients, and team members professionally and confidentially. Maintain confidentiality and discretion at all times. General Management Work across Product, Operations, Tech, Fund raise and all aspects of the business Get exposure before picking a stream and run with it subsequently You will Excel in This Role If You Are A sharp generalist – quick to learn, unafraid to ask questions, and comfortable with ambiguity. Hyper-organized – you love checklists, systems, and making order out of chaos. A confident communicator – articulate in writing and speech, can hold your own in any room. Hustle-ready – no job is too small, and you get things done without reminders. Emotionally intelligent – you can read people, manage up, and work with empathy and maturity. Digitally fluent – MS Suit – Powerpoint, Word, Excel, Teams, AI tools – you use them with ease. Preferred candidate profile Min Exp 2 yrs Graduate Excellent Communication - written and Verbal Excellent Inter - personal skills

Role & responsibilities Role Summary: We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative and operational support to the Director. This pivotal role requires a professional who can manage complex schedules, coordinate travel, handle sensitive communication, and act as a liaison between the Director and internal/external stakeholders. The ideal candidate will possess excellent multitasking skills, outstanding communication abilities, and a high degree of discretion and professionalism. Key Responsibilities: Provide dedicated support to the Director by managing calendars, scheduling meetings, and coordinating appointments to ensure optimal time management. Arrange complex travel plans, itineraries, and agendas; compile documents for travel-related meetings. Handle dictation, transcription, and drafting of communications, ensuring accuracy and confidentiality. Prepare, proofread, and maintain a wide range of confidential documents and reports. Serve as the primary point of contact for internal teams, external clients, and partners on behalf of the Director. Manage and prioritize incoming and outgoing emails, correspondence, and requests for action. Screen, receive, and route telephone calls, taking messages and providing timely follow-up. Maintain a systematic and organized filing system (both electronic and paper-based) for easy retrieval and reference. Assist in the preparation of reports, presentations, and documentation required for meetings and reviews. Perform general clerical duties, including photocopying, scanning, faxing, mailing, and document organization. Support the coordination of internal meetings, conferences, and events as required. Undertake special projects and assignments as directed, ensuring high-quality execution. Skills and Qualifications Required: Bachelor's Degree or Diploma in Commercial Practice or a related field. 0 to 5 years of experience in a similar Executive Assistant or Administrative Support role. Please contact us at 7003831567 or email your resume to careers@featherlitefurniture.com

Maloo Finvest Services (P) Ltd. is looking for Administration Professional to join our dynamic team and embark on a rewarding career journey Managing and organizing office operations and procedures Coordinating and scheduling appointments, meetings, and events Managing and responding to phone and email inquiries, providing assistance to staff and external stakeholders as needed Preparing and distributing internal and external communications Handling incoming and outgoing mail and packages Managing and processing payroll, benefits, and other HR-related tasks Coordinating and supporting travel arrangements and accommodations for staff and stakeholders Maintaining and updating databases and records, including financial records, invoices, and receipts Managing and maintaining relationships with vendors, suppliers, and service providers Ensuring that office equipment and facilities are well-maintained and functioning properly Strong organizational, communication, and problem-solving skills Proficient in computer software, such as Microsoft Office

Responsibilities:- * Manage office administration * Attendance, overtime * Petty cash & Operations Expenses * Documentation * Courier management * Vendor management * GST Summary * Stock and asset maintenance, * MIS report & Data Validations. Health insurance Maternity policy Performance bonus Mobile bill reimbursements Gratuity Provident fund

The PA will provide high-level administrative and managerial support to the MD . This role requires strong organizational skills, discretion, and multitasking abilities to ensure seamless operations and efficient management of executive activities.

Taking care of all the secretarial work for the Managing Director.

Call on 9903496645 We are hiring a Travel Coordinator for a Travel Company at Salt Lake, sector V She will be responsible for Ticket Booking, Hotel Booking, Design Tour Package, Send Quotations, Client Followup and Payment Followup. Required Candidate profile Candidates must be from Travel Industry

Travel Coordinator: Job description: Coordinating and managing both domestic and international travelarrangements for our employees and clients. Handling all air, train, and bus ticket bookings through the appropriatetravel portals or agents. Managing hotel bookings, guest house accommodations, and cabarrangements according to the approved travel plans. Providing assistance with visa documentation, processing, and ensuringall necessary travel insurance formalities are completed. Maintaining organized travel records, including itineraries, approvals, and invoices. Handling any last-minute changes, cancellations, or rescheduling in anefficient manner. Ensuring all travel adheres to company travel policies and focusing oncost-effective planning. Liaising with travel agencies, vendors, and internal departments toguarantee smooth and seamless travel experiences for everyone involved.

Reports To: Managing Director Job Summary: The Executive Assistant to the Managing Director in Real Estate plays a pivotal role in supporting high-level decision-making processes. This role requires a combination of strategic thinking, data analysis, and operational management to ensure the Managing Director's time is maximized, priorities are effectively addressed, and key business objectives are met. The EA will analyze market trends, prepare detailed reports, and provide insights critical to the Managing Directors strategic initiatives, while also handling a range of administrative and project-related responsibilities. Key Responsibilities: Strategic and Analytical Support: Conduct in-depth analysis of real estate market data, competitor performance, and business opportunities to assist the Managing Director in strategic planning. Create detailed financial models, forecasts, and dashboards to monitor project performance and ROI. Collaborate with the finance and operations teams to track budgets, analyze variances, and prepare performance reports. Prepare presentations, business cases, and summaries for board meetings, investor updates, and strategic discussions. Research and provide insights on emerging industry trends, regulations, and potential risks. Project Coordination and Monitoring: Manage the execution of strategic initiatives, ensuring project timelines, budgets, and deliverables are met. Liaise with internal departments, external stakeholders, and partners to facilitate smooth communication and progress on projects. Maintain project trackers and provide regular updates on progress to the Managing Director. Operational and Administrative Tasks: Manage the Managing Director’s calendar, ensuring meetings align with strategic priorities. Draft, edit, and proofread correspondence, reports, and agreements. Oversee travel planning, expense reporting, and logistics for site visits, client meetings, and conferences. Stakeholder Management: Act as the Managing Director’s representative in meetings, ensuring accurate communication of directives and updates. Build and maintain relationships with clients, investors, vendors, and other stakeholders. Qualifications and Skills: Education and Experience: Bachelor’s or Master’s degree in Business Administration, Finance, Real Estate, or a related field. 5+ years of experience in an analytical, strategic, or high-level support role, preferably in real estate or a similar industry. Analytical and Technical Skills: Strong analytical and quantitative skills; proficiency in Excel (including advanced functions like pivot tables, macros, and financial modeling). Familiarity with real estate software and tools (e.g., Argus, CoStar, REIS). Ability to synthesize data and present actionable insights to support decision-making. Soft Skills: Exceptional organizational and time management skills. Strong verbal and written communication, including the ability to prepare professional reports and presentations. High degree of discretion, integrity, and professionalism in handling confidential information. Proactive problem-solver with the ability to anticipate the Managing Director’s needs. Preferred: Experience working directly with C-suite executives. Knowledge of local and global real estate markets and regulations. Working Conditions: Full-time role with potential for occasional extended hours based on project deadlines or urgent tasks. Travel may be required for site visits, client meetings, or industry events. Role & responsibilities Preferred candidate profile

To do Travel Administration i.e. Booking of Air / Railway Tickets, Hotel, Car etc. To do checking and processing of Admin related Bills, to do work order & Renewal of Contract, to do work related to providing and maintaining facilities in the Office.

Responsibilities: * Manage petty cash & travel arrangements * Coordinate office operations & housekeeping * Maintain administrative systems & procedures * Oversee administration processes * Need to travel Locally in Ahmedabad Office cab/shuttle Health insurance Food allowance Provident fund Annual bonus

Work Place Operations. Review operational SOPs & propose / make changes as part of continuous improvement. Cost Reduction Initiatives: Regular reviews of existing operations to identify inefficiencies and implement strategies to reduce costs. Purchase Order (PO) Creation: Enable smooth purchasing operations by creating and managing POs. Vendor Management: Implement an efficient vendor management system to streamline operations through monthly connects, performance reviews, and KPI scoring. Invoice Processing: Make sure all vendor invoices are processed on time in CAAPS. Monthly Financial report- Supports in timely closer of accruals, and variance reports. SOP Implementation: Guarantee SOPs are followed on-site with diligent tracking and closure of open operational items. Auditing: Regular and surprise audits to ensure adherence to SOPs. Internal Audits: Ensure Audit Preparations and Participation; Responsible for closing all audit findings. Submission of MIS reporting. Email Responsiveness: Ensure quick response times to emails, employees' concerns, and meeting minute circulation. Contract Management: Ensure contracts are well-managed, cost-effective, and renewed timely as required. Health & Safety Management: Prioritize a safe working environment and ensure full compliance with statutory regulations on fire, health, and safety standards. Green sourcing in the procurement of consumables, etc initiatives. Initiatives related to Sustainability to be introduced & share best practices with other colleagues in the workplace. Indent Monthly indent/consumption/stock in hand records to be maintained. Training & Development: Ensure monthly support Staff Training and development, Ensure TPV Staff onboarding and training; Ensure TPV Fire Safety Training before the Fire Drill. Coordination & support in monthly office festivals & events and Guest handling. Guest Visit Meeting room readiness, food & travel arrangements including Hotel Bookings.