1350 Travel Arrangements Jobs - Page 45

The PA will provide high-level administrative and managerial support to the MD . This role requires strong organizational skills, discretion, and multitasking abilities to ensure seamless operations and efficient management of executive activities.

Taking care of all the secretarial work for the Managing Director.

Call on 9903496645 We are hiring a Travel Coordinator for a Travel Company at Salt Lake, sector V She will be responsible for Ticket Booking, Hotel Booking, Design Tour Package, Send Quotations, Client Followup and Payment Followup. Required Candidate profile Candidates must be from Travel Industry

Travel Coordinator: Job description: Coordinating and managing both domestic and international travelarrangements for our employees and clients. Handling all air, train, and bus ticket bookings through the appropriatetravel portals or agents. Managing hotel bookings, guest house accommodations, and cabarrangements according to the approved travel plans. Providing assistance with visa documentation, processing, and ensuringall necessary travel insurance formalities are completed. Maintaining organized travel records, including itineraries, approvals, and invoices. Handling any last-minute changes, cancellations, or rescheduling in anefficient manner. Ensuring all travel adheres to company travel policies and focusing oncost-effective planning. Liaising with travel agencies, vendors, and internal departments toguarantee smooth and seamless travel experiences for everyone involved.

Reports To: Managing Director Job Summary: The Executive Assistant to the Managing Director in Real Estate plays a pivotal role in supporting high-level decision-making processes. This role requires a combination of strategic thinking, data analysis, and operational management to ensure the Managing Director's time is maximized, priorities are effectively addressed, and key business objectives are met. The EA will analyze market trends, prepare detailed reports, and provide insights critical to the Managing Directors strategic initiatives, while also handling a range of administrative and project-related responsibilities. Key Responsibilities: Strategic and Analytical Support: Conduct in-depth analysis of real estate market data, competitor performance, and business opportunities to assist the Managing Director in strategic planning. Create detailed financial models, forecasts, and dashboards to monitor project performance and ROI. Collaborate with the finance and operations teams to track budgets, analyze variances, and prepare performance reports. Prepare presentations, business cases, and summaries for board meetings, investor updates, and strategic discussions. Research and provide insights on emerging industry trends, regulations, and potential risks. Project Coordination and Monitoring: Manage the execution of strategic initiatives, ensuring project timelines, budgets, and deliverables are met. Liaise with internal departments, external stakeholders, and partners to facilitate smooth communication and progress on projects. Maintain project trackers and provide regular updates on progress to the Managing Director. Operational and Administrative Tasks: Manage the Managing Director’s calendar, ensuring meetings align with strategic priorities. Draft, edit, and proofread correspondence, reports, and agreements. Oversee travel planning, expense reporting, and logistics for site visits, client meetings, and conferences. Stakeholder Management: Act as the Managing Director’s representative in meetings, ensuring accurate communication of directives and updates. Build and maintain relationships with clients, investors, vendors, and other stakeholders. Qualifications and Skills: Education and Experience: Bachelor’s or Master’s degree in Business Administration, Finance, Real Estate, or a related field. 5+ years of experience in an analytical, strategic, or high-level support role, preferably in real estate or a similar industry. Analytical and Technical Skills: Strong analytical and quantitative skills; proficiency in Excel (including advanced functions like pivot tables, macros, and financial modeling). Familiarity with real estate software and tools (e.g., Argus, CoStar, REIS). Ability to synthesize data and present actionable insights to support decision-making. Soft Skills: Exceptional organizational and time management skills. Strong verbal and written communication, including the ability to prepare professional reports and presentations. High degree of discretion, integrity, and professionalism in handling confidential information. Proactive problem-solver with the ability to anticipate the Managing Director’s needs. Preferred: Experience working directly with C-suite executives. Knowledge of local and global real estate markets and regulations. Working Conditions: Full-time role with potential for occasional extended hours based on project deadlines or urgent tasks. Travel may be required for site visits, client meetings, or industry events. Role & responsibilities Preferred candidate profile

To do Travel Administration i.e. Booking of Air / Railway Tickets, Hotel, Car etc. To do checking and processing of Admin related Bills, to do work order & Renewal of Contract, to do work related to providing and maintaining facilities in the Office.

Responsibilities: * Manage petty cash & travel arrangements * Coordinate office operations & housekeeping * Maintain administrative systems & procedures * Oversee administration processes * Need to travel Locally in Ahmedabad Office cab/shuttle Health insurance Food allowance Provident fund Annual bonus

Work Place Operations. Review operational SOPs & propose / make changes as part of continuous improvement. Cost Reduction Initiatives: Regular reviews of existing operations to identify inefficiencies and implement strategies to reduce costs. Purchase Order (PO) Creation: Enable smooth purchasing operations by creating and managing POs. Vendor Management: Implement an efficient vendor management system to streamline operations through monthly connects, performance reviews, and KPI scoring. Invoice Processing: Make sure all vendor invoices are processed on time in CAAPS. Monthly Financial report- Supports in timely closer of accruals, and variance reports. SOP Implementation: Guarantee SOPs are followed on-site with diligent tracking and closure of open operational items. Auditing: Regular and surprise audits to ensure adherence to SOPs. Internal Audits: Ensure Audit Preparations and Participation; Responsible for closing all audit findings. Submission of MIS reporting. Email Responsiveness: Ensure quick response times to emails, employees' concerns, and meeting minute circulation. Contract Management: Ensure contracts are well-managed, cost-effective, and renewed timely as required. Health & Safety Management: Prioritize a safe working environment and ensure full compliance with statutory regulations on fire, health, and safety standards. Green sourcing in the procurement of consumables, etc initiatives. Initiatives related to Sustainability to be introduced & share best practices with other colleagues in the workplace. Indent Monthly indent/consumption/stock in hand records to be maintained. Training & Development: Ensure monthly support Staff Training and development, Ensure TPV Staff onboarding and training; Ensure TPV Fire Safety Training before the Fire Drill. Coordination & support in monthly office festivals & events and Guest handling. Guest Visit Meeting room readiness, food & travel arrangements including Hotel Bookings.

Role & responsibilities Hiring only Female Any Graduate Fresher/1yr Exp can apply Location - Keeranatham Salary - 10K NTH to 11K NTH Timing - 9am to 6pm Week Off - Sat & Sun Interview F2F Preferred candidate profile

Candidate will be expected to fill and file forms, draft agreements, etc. Responsibilities: Document Preparation: Create and prepare various documents, such as letters, memos, reports, and presentations. Draft and finalize agreements, contracts, and other legal documents. Organize and maintain accurate records. Form Filling and Filing: Fill out and submit forms accurately and timely. Organize and file documents in a systematic manner. Maintain an efficient filing system. General Office Support: Answer and direct phone calls. Schedule appointments and meetings. Manage incoming and outgoing mail. Assist with office supplies and equipment. Administrative Tasks: Maintain office calendars and schedules. Coordinate travel arrangements and accommodations. Assist with event planning and logistics.

Role & responsibilities Manage emails, answer phone calls, and respond to inquiries in a timely and professional manner. Serve as a liaison between team members, clients, and external partners. Coordinate and manage calendars, schedule appointments, meetings, and conference calls. Ensure all parties are informed and prepared for engagements. Create and maintain digital and physical files, ensuring accurate organization and easy retrieval of important documents. Assist in preparing reports, presentations, and other documentation as needed Input and manage data in various systems and platforms including Oracle iExpense and the Newmark Revenue Management System. Maintain accuracy and attention to detail while entering and updating information. Conduct online research to gather information, data, or resources as required by team members. Summarize findings and present them in a clear and concise manner. Assist in task prioritization and follow-up, ensuring that projects and assignments are completed within designated deadlines. Coordinate virtual meetings, set up video conferencing platforms, manage attendance, and provide technical support as needed. Assist in making travel arrangements, including flight bookings, hotel reservations, and transportation coordination. Provide general administrative support to brokers and managers, including handling expense reports, processing invoices, and managing basic property marketing functions Availability to work in US time zones. Perks and benefits 2 Way cab

Key Responsibilities: Manage and maintain the Director's calendar, including scheduling appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and reports Handle confidential and sensitive information with discretion Serve as the primary point of contact between the Director and internal/external stakeholders Support the Director in project management and follow-up on action items Maintain various MIS in coordination with other departments Perform other general duties like, manage office supplies, various insurances etc

Company Description: InfraEn (India) Pvt Ltd. is a leading consulting engineering firm in the environmental sector in India. At InfraEn, we pride ourselves on our integrated approach, tailored to meet the distinct needs of every project. By closely collaborating with our clients, we align with their priorities and gain deep insights into their challenges. This teamwork-driven approach allows us to craft creative and bespoke solutions that deliver real impact. With a wealth of expertise and a dedicated team of engineers equipped with cutting-edge technology, InfraEn offers a comprehensive service model. Our track record of successfully managing complex projects and pioneering cost-effective, eco-friendly solutions has earned us global recognition as a preferred engineering solutions partner. The company collaborates with clients to achieve exceptional and sustainable outcomes. InfraEn is currently setting up an Engineering Design Centre to cater to the needs of its customers in the North American region. Website: www.infraen.com About the Role: We are looking for a dynamic and well-organized individual to take on the dual role of Receptionist and Personal Secretary . This dual position involves managing front desk operations while also providing high-level administrative support to Managing Director. The ideal candidate should be professional, discreet, and capable of multitasking in a fast-paced environment. About the profile: 1. Total year - 3 to 5 years, 2. Location - Bangalore, 3. Notice Period - Immediate to 30 days, 4. Working Days - Monday to Saturday (2nd and 4th Saturdays are holiday) 5. Work mode - Work from office Responsibilities: 1. Greet and assist visitors, clients, and staff in a friendly and professional manner 2. Manage calendars, schedule meetings, and handle travel and accommodation bookings 3. Answer and route incoming calls, emails promptly 4. Maintain a clean and organized reception area 5. Maintain visitor logs and coordinate access control procedures Requirements: 1. Proven experience in a receptionist or executive assistant/personal secretary role 2.Excellent verbal and written communication skills 3. Strong organizational and time management abilities 4. High level of discretion and professionalism 5. Bachelors degree in any discipline (preferred) 6. Ability to multitask and adapt to shifting priorities

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a C-level executive based overseas. This role requires exceptional communication skills, time management, and the ability to handle confidential information with integrity and professionalism. The Executive Assistant will act as a strategic partner and play a key role in enabling the executive's productivity by managing day-to-day operations and communications efficiently. Key Responsibilities: Calendar Management: Efficiently manage the executives schedule across multiple time zones, including planning, coordinating, and confirming meetings, appointments, and events. Email Management: Monitor, organize, and respond to emails on behalf of the executive where appropriate; ensure timely follow-ups and flagging of priority items. Travel Management: Coordinate international and domestic travel arrangements, including flights, accommodations, visas, transportation, and itineraries. Meeting Coordination & Minutes: Schedule and coordinate virtual meetings; draft and distribute Minutes of Meetings (MoMs) and track action items and follow-ups. Action Item Follow-Up: Ensure timely follow-up and completion of tasks and deliverables assigned to stakeholders from meetings or directives issued by the executive. Document Preparation: Assist in preparing presentations, reports, and other documents as needed by the executive. Confidentiality & Discretion: Handle sensitive information with a high degree of confidentiality and professionalism. Qualifications: 6 to 10+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong organizational and time management skills with the ability to prioritize tasks and handle multiple responsibilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, and Google Workspace. Experience working with international stakeholders and across time zones is a plus. Key Attributes: Self-motivated and able to work independently Proactive and solutions-oriented Strong attention to detail Discreet and trustworthy Flexible with working hours to accommodate executives time zone when required

Job Title: Personal Assistant (PA) Location: Delhi Experience: 2-4 years Job Type: Full-time Job Summary: We are seeking a proactive and detail-oriented Personal Assistant (PA) to provide comprehensive administrative and personal support. The ideal candidate will be highly organized, proficient in Microsoft Office and AI tools , and capable of managing day-to-day tasks with discretion and efficiency. Key Responsibilities: Manage calendars, schedule appointments, and organize meetings. Prepare tea/refreshments and ensure a comfortable working environment. Use Microsoft Office (Word, Excel, PowerPoint, Outlook) for documentation, reporting, and presentation preparation. Assist with emails, calls, and follow-ups. Utilize AI tools to automate routine tasks and enhance productivity. Make travel arrangements and manage itineraries. Requirements: Excellent command of Microsoft Office Suite. Familiarity with AI tools such as Chat GPT, scheduling bots, or productivity apps. Strong organizational and multitasking skills. Polite, professional, and trustworthy Ability to maintain confidentiality and discretion at all times.

1. Managing complex schedules, setting up meetings and appointments, and coordinating travel arrangements. 2. Correspondence, including drafting documents and presentations. 3. Organizing meetings, preparing agendas, taking minutes, and following Required Candidate profile 4. Booking flights, hotels, transportation, and managing itineraries. 5. Ordering supplies, maintaining office records, and managing filing systems. 6. Gathering, organizing, and disseminating

Job Title: Executive Assistant to Director Location: Sreerampur, Hooghly, West Bengal Company: Navprakriti Green Energies Pvt Ltd Industry: CleanTech / Battery Recycling / Manufacturing Experience: 24 years Employment Type: Full-time About Us: Navprakriti Green Energies Pvt Ltd is a clean-tech company based in West Bengal, focused on sustainable lithium-ion battery recycling. With a current pre-treatment capacity of 10,000 tonnes and a pilot-scale hydrometallurgical plant under commissioning, we aim to industrialize metal recovery processes by the end of 2026. We are seeking a reliable and proactive Executive Assistant to support the Director at our factory in Sreerampur. The role involves coordination across operations, scheduling, and ensuring timely execution of directives. Role Overview: As the Executive Assistant to the Director, you will be responsible for managing administrative tasks, streamlining communication across departments, and providing direct support in daily operations. You will be based at our manufacturing facility and must be comfortable working in an industrial setup. Key Responsibilities: Manage scheduling, calendar, and meetings for the Director Coordinate with department heads for status updates and reporting Track project deadlines, compliance tasks, and operational KPIs Prepare and draft emails, reports, and presentations as required Maintain documentation and support filing of operational records Facilitate communication between factory staff, vendors, and management Assist with factory-related procurement follow-ups and logistics coordination Handle confidential information with integrity and professionalism Qualifications & Skills: Bachelor’s degree in any discipline (Business/Operations/Engineering preferred) 2–4 years of experience in an executive assistant or coordinator role Strong communication and interpersonal skills Proficient in MS Office (Excel, Word, PowerPoint) and documentation Highly organized, responsive, and detail-oriented Prior experience in manufacturing or factory environments is preferred Work Location: Navprakriti Green Energies Pvt Ltd Prospace Industrial Park, Near Royal Hotel, Milki Badamtola, Sreerampur, Hooghly, West Bengal – 712204

Role & responsibilities To ensure overall security arrangement, movement of men and material within/ from the Companys premises in accordance with companys laid down guidelines. Maintain good liaison with local police and other related agencies. To monitor and control complete operations of the security agency by managing it and making local guidelines, in consultation with senior management of the company. Should be able to manage complete monitoring of the site through CCTVs and should have basic understanding of latest available technology in the physical security domain. Should be able establish local intelligence network of his own to gather timely inputs of trouble some issues. Should Prevent losses and damage to the company by reporting irregularities, informing violators of policy and procedures; restraining trespassers. Should be able to establish and maintain general discipline in the Plant premise. Should be able to maintain and streamline all the security related reports and documents on regular basis and present them at any instant when the requirement arises. Transport (Staff Bus / Pool Car): To make necessary and timely arrangements. Coordinate Meetings/Visits / Annual Activities in the Plant. Housekeeping/Horticulture/and minor repairs of the Admin Area Canteen Administration. Mail room: Dispatch/Receipt of mail/Courier. Should have handled procurement of admin related items. Travel & Ticketing: To make necessary Travel & Ticketing arrangements as required for official tours through external agencies. Stationary: To ensure timely procurement as per users requirement. Should be able to drive Environment Management Programs & develop operational control procedure to protect environment by efficient management of the food and non-food scrap in accordance with latest compliances. Should have working knowledge of the Emergency response plan. Conference Hall: To coordinate allotment & ensure its maintenance. Should be able to plan Budgeting/ Cost Control/ AMCs (New/Renewal). Preferred candidate profile Graduate - MBA preferred 5-10 Yrs in Manufacturing Industry preferably FMCG/Food Processing. Team building, conflict resolution, innovation and engagement within the work force. Able to hold others accountable in areas of safety and provide safety solutions. Strong decision making and problem solving skills to achieve a win-win solution. Ability to handle multiple priorities, efficiently and effectively, Excellent interpersonal, communication and presentation skills. Ability to adapt and learn in a changing work environment. Ability to work in a team environment. Consultative skills. Logical reasoning and problem-solving skills. The ability to think creatively. Interpersonal skills. Skills in data analysis, including working with electronic data Logical reasoning and time-management ability. The ability to plan ahead and deal with unexpected changes. Ability to work independently.

Educational Qualification/ Experience: 8+ years of experience Any Graduate or masters degree or comparable experience Experience working with US based companies. Shift :3PM-12 AM Roles/ Responsibilities: Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders.

Mandatory: 7-15 years of administrative experience in a manufacturing or industrial setup. Location: Plant Admin Lead- Jaisalmer, RJ Roles and Responsibilities Manage day-to-day operations of plant administration, including canteen, facility management, guest house management, office administration, security management, transport management, vendor coordination, travel arrangements, and compliance management. Ensure smooth running of facilities at the site by coordinating with various departments and vendors. Oversee maintenance activities to ensure optimal equipment performance and minimize downtime. Develop and implement policies for efficient use of resources within the organization. Develop strategies for cost reduction through efficient resource allocation. Collaborate with other teams to resolve issues related to housing, food services, logistics, etc. Desired Candidate Profile 7-15 years of experience in administration management or a similar field. Strong knowledge of canteen operations and facility management principles. Excellent communication skills for effective coordination with vendors and internal stakeholders. Ability to manage multiple tasks simultaneously while maintaining attention to detail.

Support the Founders Office with partnerships, lead generation, HR, recruitment, social media, and documentation like meeting minutes. Drive growth by researching markets, analyzing competitors, maintaining client relations, and coordinating meetings

Virtual Walk-in for Executive Assistant Role Walk-in Date : 29th May 2025 Walk-in Time - 4:00PM - 5:00PM G-Meet Link : https://meet.google.com/uch-gsfs-pqd **Immediate Joiners Only. Info Edge is India's leading consumer internet company. With online presence in recruitment, matrimony, real estate and education, and strong brands like Naukri.com, 99acres.com, jeevansathi.com and Shiksha.com, we are more than 5500+ people strong organization based out of more than 48 locations in India & Middle East. Job Description: The Executive Assistant (EA) will provide high-level administrative support to the Business Head, ensuring the smooth running of daily operations. This role involves managing schedules, preparing reports, coordinating meetings, handling communications, and executing various tasks to support business activities. This role will also require to work closely with HR team & serve as the central point of contact for budget tracking, contract renewals, invoice processing related to HR activities. The EA will act as a trusted liaison between the Business Head/ HR and other departments, clients, and stakeholders. Key Responsibilities Manage and optimize the Business Head's schedule, including meetings, appointments, travel & reimbursements. Anticipate upcoming priorities and manage time efficiently. Serve as the primary point of contact between the Business Head and internal stakeholders & external parties. Coordinate domestic and international travel, including flights, accommodations, itineraries, and visa processing.

Facility Management, General Administration, Contract /Third Party contract, Attendance Management, Bills Management, Employee engagement, MIS - Monthly Admin Expenses, Branch office Admin, AMC Chart, Gift inventory / distribution Required Candidate profile Any Graduate Exp in Facility Management, General Administration, Contract Management, Employee engagement, MIS Reporting Good verbal and written communication skills.

Objective: Work within the framework of DP World SCO Corporate Plan as directed by the CEO. Ensure necessary records are maintained that can readily provide current, accurate & accessible information, conduct basic data analysis, follow ups etc. Maintain and develop systems, procedures & records in line with the organizations policies and objectives Role & responsibilities Manage CEOs calendar: meetings, appointments, travel Prioritize and coordinate time-sensitive requests Ensure adequate prep time and debrief slots between meetings Act as a gatekeeper for calls, emails, and messages Draft, proofread, and send correspondence on CEO's behalf Maintenance & Upkeep of files/ documents in a speedy retrieval basis. Handle sensitive information with complete discretion. Manage Business travel arrangements for the CEO and timely update in oracle. This also includes preparing itinerary. Handle travel expenses and reimbursements. Arrange meetings / conferences / Board Meeting / Audit Committee Meetings. Prepare agendas, presentation decks, and briefing notes. Record minutes, track action items, and follow up on deliverables. Help align CEO's time and focus with business priorities. Flag urgent issues or high-impact decisions. Interface/ follow up with leadership teams to relay CEO's directives. Assisting with CEO Townhall and coordinating for preparation of Townhall presentation. Assisting HR with circulating minutes of meeting etc. Support CEO on special projects and initiatives Collect and summarize reports or data from departments. Preparing reports as assigned. Prepare executive summaries or briefing papers Assisting for pre and post high profile guests and customer visits and coordination with Admin/ Security etc. Co-ordination and follow-up with the Corporate Office, Terminal team and Regional Office Team as and when required. Preparing itinerary for any major event, customer meeting or event of high importance for subsequent circulation and liaison with other departments for smooth execution of plan. Handling office duties such as maintaining stationery and pantry records, event photograph records, supervising housekeeping, and hygiene standards of the office. Monitoring General well being and security of the CEO Office. Maintain a hospitable atmosphere in the office. Liaise with IT team to Raise tickets in Sapphire portal for any IT related requirements especially technical checks before commencement of meetings are carried out. Maintain contact lists of Business cards and filing it in the business card folder. Maintain records of couriers received and dispatched from CEO Office Maintain team leave records as required. Liaise with other departments, external bodies, and service providers, as necessary from time to time. Qualification & Competencies: Should have done secretarial course Total experience of more than 8-10 years and should have worked with senior leadership for couple of years Proficient in Word, Excel, Presentations, Microsoft Teams, Sapphire and Outlook. High emotional intelligence and discretion. Strong Written and Verbal Communication. Pleasing and dynamic personality, should be a team player with a positive attitude. Ready to take up additional responsibility Proactive & Assertive. Excellent Time Management skills Maintain an organized office system with high integrity and maturity, ensuring the security of confidential information. Graduation

https://www.letsgotripping.co.in/pages/Job-Opening-Junior-Business-associate Perks and benefits 20k per month + sales based incentives