1350 Travel Arrangements Jobs - Page 49

Role & responsibilities: - Arrange travel and accommodations for executives - Organise complex calendars and schedules; resolving any scheduling issues - Manage Executives calendars and set up meetings - Take minutes during meetings - Prepare Expense report - Screen incoming telephone calls and deliver accurate messages; respond to requests by gathering and providing information and referring non routine calls to the appropriate staff - Excellent communication, time management skills - Ability to meet deadlines - Ability to function well in a high paced environment, perform additional duties as assigned by the management - Draft & prepare correspondence for internal announcement, board meetings and organisations that the executives are involved with - Manage the Executives contact - Assist in preparing and managing presentations and decks - Be responsive to e mails / texts / phone calls with contact outside normal business hours - Welcome the Executives guests by greeting them, in person or on the phone, answering or directing enquiries. - Use discretion, confidentiality and good judgements to handle confidential matters - Represent the company and the Executives in a positive light through great follow through skills and sound judgement - Complete projects as assigned – such as personal events and / or family needs Act as a point of contact among executives, employees, clients and other external partners Preferred candidate profile - Leadership - Presentable - Public Relations - Key Partnership Development - MS Word - MS Excel - PPT Presentation - Time Management - Event Planning - Calendar Management - Ability to communicate effectively and professionally Note: Only Females candidates matching the above criteria may share their resumes at: sunilk@hplindia.com

We are seeking a proactive and organized Administrative Executive to manage a wide range of administrative and operational duties. The ideal candidate will be responsible for coordinating end-to-end travel arrangements, maintaining organizational data, managing infrastructure, and leading the security and housekeeping teams to ensure a safe, clean, and efficient working environment. Roles and Responsibilities Office Upkeep : Ensure cleanliness, maintenance of office facilities, and a pleasant work environment. Team Supervision : Oversee housekeeping, security, and admin staff; manage daily tasks and monthly supplies. Event & Hospitality : Organize office events, and arrange snacks, lunch, and travel for employees and guests. Petty Cash & Budgeting : Track petty cash, assist with budgeting, and prepare monthly admin/finance/IT reports. Vendor & Procurement : Handle procurement by comparing vendor quotes, preparing POs, and managing vendor relations. Bills & Payments : Verify and process bills, monitor payment cycles, and coordinate with finance. Logistics : Manage couriers, inward/outward materials, assets, and ID/access/parking cards. Compliance : Ensure adherence to admin, ISO, and ISMS compliance, and maintain records. HR Support : Support onboarding, leave tracking, payroll inputs, and assist other departments as needed. Professional Attributes : Be proactive, solution-oriented, cost-conscious, and serve as a central info hub. Travel Management: Plan and coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, local transport, and visa processing . Data Maintenance: Maintain up-to-date records for administrative functions such as employee databases, office inventory, vendor contacts, and asset management. Required Skills and Qualifications: Bachelor’s degree in Business Administration, Management, or related field. 4–8 years of experience in office administration or facility management. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in MS Office Suite and office management tools.

We are seeking a highly organized and proactive Executive Assistant to support our CEO in developing a luxury real estate business across India. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to efficiently manage a variety of administrative tasks. This role demands discretion, professionalism, and the ability to excel in a fast-paced environment . If you're ready to make an impact, we want to hear from you! As an Executive Assistant to the CEO, your responsibilities include but are not limited to: Schedule and Appointment Management: Support the CEO by coordinating their daily agenda and managing one-on-one meetings with direct reports. Ensure timely attendance for all meetings by preparing and distributing agendas and materials in advance to facilitate productive discussions Deadline Reminders: Proactively remind the CEO of upcoming deadlines for internal and external commitments, such as reports, presentations, conferences, and projects Task Tracking: Maintain the task tracker and Management Information System (MIS), ensuring timely follow-up with employees on assigned tasks and providing updates for weekly meetings File and Hospitality Management: Oversee the organization of files, ensuring documents are scanned and systematically entered into the system while maintaining an accurate inward and outward file register Personal Finance Management: Manage the CEOs personal payments, including bills, expenses, credit cards, and bank accounts, while coordinating personal travel arrangements and expense reimbursements. Additionally, manage hospitality arrangements for the CEO, including hosting visitors as required Inquiry Response: Efficiently handle all electronic and verbal inquiries on behalf of the CEO, liaising effectively with internal departments and external organizations Event Planning: Assist in the planning and execution of corporate events and meetings, including logistics, catering, and attendee coordination. Handling gifts, birthdays, festivals, and similar occasions. Reporting and Documentation: Prepare reports and presentations, compiling data and insights to support decision-making processes Confidentiality Management: Handle sensitive information with discretion, maintaining confidentiality in all communications Additional Responsibilities: Perform any other duties assigned by the CEO or their designated representative as appropriate to the role Core Requirements Graduate in any discipline with min 10 to 12 years of experience working as an EA Excellent organizational and time management skills Excellent written and spoken communication skills. Must be able to interact with individuals at all levels of the organization Tactful and cautious in dealing with confidential information Good knowledge of O365 Applications Good multi-tasking abilities with strong follow-up skills. Ability to remain calm in stressful situations. A Go-getter who takes charge and finds solutions. Must also be detail oriented with a great work ethic. About Viceroy Properties Viceroy Properties is a Mumbai based luxury real estate developer, delivering exceptional spaces which are elegantly understated, and rooted in balanced and sustainable development practices. Our mission is to elevate the daily experiences of living, working and playing through imaginative and inspired design, meticulous planning and quality of execution. Our thoughtful, transparent and consumer centric approach is supported by a robust technology and research focus, which allows us to create unique developments which cater to our customers every need. Currently Viceroy is developing nearly 1.2mn sqft of residential RE across the western suburbs of Mumbai

We are seeking Executive Assistant/EA/Personal Secretary/PA/Secretary/Admin Executive required to support senior management in administrative tasks, scheduling, organizing meeting etc. only male candidates can apply Required Candidate profile Candidates with proficiency in MS Office capable of handling administrative tasks Project coordination Holding strong English communication Organizational skills are required for this position.

Facility Management: Responsibility for office administration, maintenance, and upkeep of facilities, ensuring a safe and productive work environment. Managing housekeeping staff and making sure of the cleanliness and timely maintenance of office premises and equipment. Managing office facilities including (water, tea, coffee, and related pantry facilities). Managing IT infrastructure facility including internet connectivity, and computer hardware. Management of the storage room and its tidiness. Management of desk allocation to employees. Management of appropriate cooling of office premises. Managing office supplies and maintaining optimum office inventory. Management of asset allocation to employees, its records, and hand-over. Facility management during guest visits and various organization events. Managing office premise security (entry-exit, timely opening, and closing of the office, access to key office areas). Manage and coordinate all activities related to office building (rent and electricity bill payment, agreement renewal, common facilities). Support to HR function: Providing facility admin support for HR function Assist in the onboarding and off-boarding process for employees. Coordinate with HR for employee engagement activities. Vendor management: Ensuring smooth operations of various facility vendors Maintain relationships with various facility suppliers and vendors (Housekeeping, pantry services, electricity, equipment maintenance, etc.) Negotiate contracts and ensure timely delivery of goods and services. Monitor vendor performance and address any issues. Financial administration: Ensure optimum utilization of office administration budget Oversee office expenses and budget management and optimization. Process admin and operations related invoices and manage petty cash. Ensure accurate record-keeping for financial transactions. Documentation & record keeping: Maintaining accurate and up-to-date records and documents related to admin and operations. Handling correspondence, filing systems, and data management. Admin & operations processes: Lead the adoption of IT tools and digital transformation initiatives to streamline operational processes and enhance efficiency. Infrastructure Expansion: Plan and execute infrastructure expansion projects, including office setup, renovations, and relocations. Travel & Visa: Manage travel arrangements, visa processing, and logistics for employees and visitors. Requirements Retired Ex Service Personnel: We welcome applications from retired defense personnel with relevant experience. Desired skills and requirements: Attention to the detailing Very high integrity / morals Willingness to go on the ground and do / get the work done High level of ownership OK with the local travel if needed Passionate about admin role Great with people management Great in negotiation Interested can apply : email : hr2@eaglesoftware.in / 7550186111

1. Manage the professional and personal calendar for Managing Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics, Only females can apply. Location - Navi Mumbai, 2. Good Comm Skills

Good end to end admin activities, handling security , facilities, travel management, good communication , Housekeeping. Call Shailesh @ 9886724341. Opening with an Manufacturing Mnc.

Work with cross-functional teams to define new initiatives to grow the portfolio companies. Develop the program plan for the new initiatives - scope, deliverables, required resources, work plan, budget, timing. Create concise, compelling, and effective communications for different contexts - board meetings, all-hands meetings.

Siemens Digital Industries Software is a leading provider of solutions for the design, simulation, and manufacture of products across many different industries. Formula 1 cars, skyscrapers, ships, space exploration vehicles, and many of the objects we see in our daily lives are being conceived and manufactured using our Product Lifecycle Management (PLM) software. Pre-requisites: Communication skills : Interact with many people, including clients, vendors, and staff, so they need to be able to communicate well. Time management skills : Should be able to multitask and manage their time efficiently to handle multiple tasks. Computer literacy : Proficient with MS Office, especially Excel and PowerPoint. Attention to detail : Be precise and notice minor discrepancies. Discretion and confidentiality : Should be able to maintain confidentiality and discretion. Organizational skills : Be organized to manage calendars, schedule appointments, and prepare expense reports. Ability to work independently : Work independently and as part of a team. Ability to respond to emails : Should be able to effectively manage and respond to emails. About The Role Calendar management : Managing the executive's schedule, including making appointments and prioritizing matters Travel arrangements : Support in getting Visa, tickets, hotels, cabs Project coordination : Assisting with the planning and execution of projects Information management : Maintaining confidentiality and accurate records Event planning : Coordinating events, such as workshops or conferences, including selecting venues, managing invitations, and handling logistics Administrative tasks : Performing general administrative tasks, book conference rooms, offices, support workshops & trainings, arrange food Logistics support for visitors / travelers from Pune Maek Invitation letters, Covering letters, book cabs, book domestic flights if needed Office space management Get attendance data reports and EDR every month, organize them in the needed format, update the data, refresh formulas, and generate reports Physical allocation of seats as per the eligibility criteria, maintain history Tools SAP Creating PRs for Hardware and processing invoices in NextGen Tool Workday Initiate Transfers, exit, Create Pre-PCFs and Job Requisitions Concur Book Hotels, Cabs, submit reimbursement NextGen Process invoices, keep a track of invoices, submit monthly accrual to Finance Hardware Work on yearly hardware refresh activity of ~ 950 staff and order hardware twice a year as per the due dates Make sure every new joinee gets hardware on the day of joining. Plan accordingly. Manage Floater pool of old laptops Hardware failure support for the group We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We are Siemens A collection of over 377,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow! We offer a comprehensive reward package which includes a competitive basic salary, bonus scheme, generous holiday allowance, pension, and private healthcare. Siemens Software. Transform the every day. #LI-PLM #LI-Hybrid

Travel Consultant Responsibilities :- Responding to inquiries about our company's services and offerings.- Determining each client's requirements, including destinations, length of stay, and transit time.- Ensuring that clients pay the deposit before you commence with bookings.- Informing clients about the cancellation policy, including salient dates and all penalties.- Ascertaining and adhering to the available budget.- Selecting the most appropriate transport based on the available finances, requisite departure and arrival times, and preferred duration of transit.- Securing accommodation that is best suited to the budget and location of choice.- Planning excursions based on each client's needs and interests.- Accounting for mobility and medical needs during each phase of the trip planning process.Travel Consultant Requirements :- High school diploma or equivalent.- Qualification in tourism would be added advantage- Demonstrable experience as a travel consultant, with expertise in local and international travel arrangements.- Computer literate, with exceptional desktop research and professional writing skills.- Top-notch interpersonal skills, including communication, respect, and empathy.- Ability to source the best quotes.- A knack for delivering multiple outputs within tight turnaround times, as needed.- Capacity to deliver commendable services that surpass clients' expectations. This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-most leaders.Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.Responsibilities:- Act as the point of contact among executives, employees, clients and other external partners- Manage information flow in a timely and accurate manner- Manage executives- calendars and set up meetings- Make travel and accommodation arrangements- Rack daily expenses and prepare weekly, monthly or quarterly reports- Oversee the performance of other clerical staff- Act as an office manager by keeping up with office supply inventory- Format information for internal and external communication - memos, emails, presentations, reports- Take minutes during meetings- Screen and direct phone calls and distribute correspondence- Organize and maintain the office filing systemRequirements and skills:- Work experience as an Executive Assistant, Personal Assistant or similar role- Excellent MS Office knowledge- Outstanding organizational and time management skills- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)- Excellent verbal and written communications skills- Discretion and confidentiality is a must - Bachelors degree - BA/Bsc/BCom minimum - PA diploma or certification is a plus This job opening was posted long time back. It may not be active. Nor was it removed by the recruiter. Please use your discretion.

Description We are seeking a proactive and detail-oriented Personal Assistant to join our team in Bengaluru, Karnataka The ideal candidate will have a minimum of 3 years of experience in providing high-level administrative support in an IT banking environment The Personal Assistant will play a critical role in facilitating communication, managing schedules, and assisting with various business processes, thereby contributing to the overall efficiency of the organization This role requires a high degree of professionalism, discretion, and the ability to handle confidential information, Responsibilities Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements, Assist in the preparation and organization of business presentations and reports, Act as a point of contact for internal and external stakeholders, representing the company with professionalism, Support the business process development efforts by gathering and analyzing information as needed, Collaborate with the team to develop effective account sales strategies that align with business goals, Utilize BPMN methodologies to streamline and document business processes, Prepare and distribute meeting agendas, minutes, and follow-up action items, Conduct market research and assist in special projects as directed by management, Ability to handle Founders Office Handle confidential documents ensuring they remain secure, Carry out personal errands or tasks as required Professionally and personally support the founder in the job and emotionally Requirements Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably in the IT banking sector, Strong business communication skills, both written and verbal, Proficiency in business representation and client interaction, Knowledge of business process development methodologies and tools, Experience in implementing account sales strategies effectively, Familiarity with the banking domain is a significant advantage, Proficient in Microsoft Office Suite and other productivity software, Ability to prioritize tasks and manage time efficiently in a fast-paced environment,

Responsibilities: * Manage CEO schedule & travel arrangements * Coordinate site visits & administrative tasks * Draft letters on behalf of CEO * Ensure secretarial operations run smoothly * Book hotels & MOMs as needed

Handle end to end EA activities of the MD. Should possess excellent exp in calendar mgmt, mom, administrative support to top mgmt. Mail to tmkonsultblr@gmail.com, call Shailesh @ 9880899706 . Location - Yeshwantpur. Exp - 6 to 8 yrs.

Role & responsibilities 1. Managing day to day accounting operations, ensuring timely and accurate update of accounts. 2. Overseeing the general ledger, accounts receivables, and accounts payable functions. 3. Ensuring the timely payment of TDS and Advance Tax. 4. Maintaining and updating petty cash account on daily basis. 5. Preparation of Invoice and follow-up with clients for timely recovery. 6. Responsible for all travel and ticketing arrangement through travel agencies or online portals. 7. Filing and maintaining the file records up to date. Preferred candidate profile 1. Qualification : B.Com/ M.Com 2. Minimum 2 years of experience in accounting and finance , with the focus on managing day to day accounting operations. 3. Proficiency in Microsoft excel and Tally accounting software. 4. Ability to communicate with clarity, both verbally and in writing

Executive assistant - This role is crucial in providing high-level administrative support to senior management. Managing schedules, organizing meetings events, handling correspondence, preparing reports and presentations, Tours & travel planning etc.

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Position: Executive Assistant Location: Chennai Company: Rattha Groups. Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment Key Responsibilities: Implement a systematic filing process for all correspondence, ensuring both digital and physical copies are maintained for accessibility and reference. Coordinate the reception of business visitors at the corporate office, ensuring all necessary arrangements are made for a positive experience. Uphold the confidentiality of all data and information to protect sensitive materials and maintain trust. Organize virtual meetings and meticulously document minutes for all internal discussions to promote clear and effective communication. Liaise with department heads, auditors, and regulators to ensure smooth operational and financial processes. Facilitate the booking of tickets, arrangement of accommodations, scheduling of meetings, and reconciliation of travel expenses to enhance operational efficiency. Requirements: Proven experience in secretarial support. Strong proficiency in MS Office (Excel, Word, PowerPoint). Excellent communication and organizational skills. Ability to handle multiple tasks and work independently.

Handling office administration. Organize and maintain the office filing system. Managing and coordinating any office annual picnic, functions, and birthday parties. Act as the point of contact among executives, employees, clients and other external partners Handling office supply inventory Liaise with external partners and vendors Manage executives calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Assist Office Boys. Mentoring them. Take minutes during meetings. Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules) Format information for internal and external communication – memos, emails, presentations, reports Role & responsibilities Preferred candidate profile

Role & responsibilities 1. Calendar Management : Efficiently organizing and prioritizing the schedule, including meetings and travel arrangements. 2. Communication Facilitation : Drafting and managing correspondence, reports, and presentations for internal and external stakeholders. 3. Stakeholder Engagement : Building and maintaining relationships with key stakeholders, both internal and external. Preferred candidate profile Looking after a candidate with EA experience and familiarity with a manufacturing firm.

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management Calendar Management Handling Correspondence Communication Meeting Coordination Travel Arrangements Administrative Tasks Required Candidate profile 4+ yrs of experience as Executive Assistant reporting directly management Excellent written & verbal communication skills Strong time-management skills &an ability to organize,coordinate multiple task

An Executive Assistant job description typically involves providing administrative and clerical support to a senior-level executive, managing their calendar, coordinating meetings, handling communications, and managing travel arrangements.

Name of the Organization: Meru International School Position: EA Founder Location: Miyapur, Hyderabad. Education: Master’s Degree from the reputed institution Age: 25 – 35 years Roles & Responsibilities 1) Manage the founder's calendar, scheduling appointments, meetings, and events, and ensuring timely reminders. 2) Prepare and edit correspondence, presentations, and reports on behalf of the founder. 3) Conduct research and compile information on various topics as requested by the founder. 4) Screen and prioritize incoming emails, phone calls, and correspondence, handling or delegating as appropriate. 5) Make travel arrangements including booking flights, accommodations, and transportation, and preparing itineraries. 6) Coordinate and liaise with internal and external stakeholders, including clients, partners, and team members. 7) Handle personal tasks and errands for the founder as needed. Maintain confidentiality and discretion in all aspects of the role. Qualifications: 1) Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting C-level executives or founders. 2) Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure. 3) Strong communication skills, both written and verbal, with a professional and diplomatic demeanor. 4) High level of discretion and confidentiality in handling sensitive information. 5) Proficiency in Microsoft Office Suite and other relevant software. 6) Bachelor's degree or equivalent experience preferred.

Coordinate , including taking calls, responding to emails and interfacing with clients.Prepare internal and external documents for partners Schedule meetings, appointments, manage travel itineraries Maintain an organized filing system

Position : Employee Engagement Executive ; Female Location : Hyderabad Experience : 3 to 7 years of relevant experience in Employee Engagement Activities Education : Bachelors Degree May require local language plus English JD :: Applies knowledge of broad work area procedures and activities. Applies diligence and task accuracy. Selects appropriate procedures to resolve problems which may involve uncommon variations. Emphasis may be on manual skills. Has developed specialized skills or is multi-skilled through job-related training and considerable on-the-job experiences. Likely to function as an informal resource for colleagues with less experience. Identifies key issues and patterns from partial/conflicting data. Facilitates in-person, phone, and email communications between the managerial and internal/external parties. Coordinates internal and external meetings, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of assigned staff members. Manages mail, filing, and maintaining office supplies or any other inventory. Assists in preparation and editing of presentation materials, executive level summaries, and more complex correspondence. Maintain charts, workbooks, reports, slides as needed. Interested candidates share cv : busiraju.sindhu@manpower.co.in Whatsapp : 7013970562