Executive Assistant

Company Name

Job Title -

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Role & responsibilities

• Communicate & schedule Meetings, and arrange meeting agendas-Minutes of meeting;
• Maintaining the calendar-on google calenders.
• Draft emails and templates to facilitate time management, as needed;
• Follows up on contacts made by the MD and supports the cultivation of ongoing relationships;
• Capable to thrive in a fast-paced environment. Ability to prioritize and manage multiple tasks at one time;
• Uphold a strict level of confidentiality;
• Other duties as assigned;
• Maintaining the google and outlook email account.Respond to heavy volume of emails in a timely manner;
• Answer phones, enter message into email log and redirect calls as appropriate;
• Assist other members of the office with various tasks as they arise;
• Coordinate executive communications, including fielding calls, responding to emails and interfacing with clients.
• Liasoning to legal team and management.
• Comfortable to travel if required.

Requirements:

• High School degree; additional qualification as a personal assistant would be considered an advantage;
• Proven experience as an executive administrative assistant, or in other secretarial positions;
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
• Previous Executive Level experience as an assistant for at least 2+ years;
• You are highly organized, meet deadlines, and are self-motivated to work independently;
• Highly-developed interpersonal skills including listening skills, attitude, exhibiting a professional, energetic, proactive and enthusiastic demeanor;
• Ability to work a flexible schedule determined by the needs of the Museum;
• Professional demeanor and presentation always;
• Superior attention to detail, highly organized with an ability to multi-task;
• Financially savvy; Experience working with and tracking budgets for events planning;
• Intermediate knowledge of Microsoft Office and Google sheets and Google forms;
• Excellent leadership, problem solving skills;
• Loyalty and a high level of discretion are highly valued;
• Answer phones, enter message into email log and redirect calls as appropriate.

hroperations@apaulsoftware.com