Professional & Personal Assistant

As a Professional & Personal Assistant, your role will involve various responsibilities to support the smooth functioning of the office. Your key responsibilities will include: - Screening and answering direct phone calls, as well as distributing correspondence efficiently. - Handling requests and queries appropriately to ensure prompt resolution. - Managing the diary and scheduling meetings and appointments effectively. - Making travel arrangements as per the requirements. - Organizing and scheduling appointments to optimize time management. - Sourcing office supplies and maintaining inventory to ensure smooth operations. - Devising and maintaining an organized office filing system for easy access to documents. - Maintaining discretion and confidentiality in handling sensitive information. - Assisting in the preparation of regularly scheduled reports and documents. - Liaising with executive and senior administrative assistants to handle requests and queries from senior managers. - Helping to organize and maintain office common areas for a conducive work environment. - Writing and distributing email, correspondence memos, letters, faxes, and forms as needed. - Researching and creating presentations for various purposes. - Generating reports to provide insights and updates. - Producing and distributing correspondence memos, letters, faxes, and forms accurately. - Developing and maintaining a filing system for efficient document storage. - Ensuring operation of equipment by completing preventive maintenance requirements. - Maintaining equipment inventories, evaluating new equipment and techniques for enhancement. - Managing email efficiently to stay organized and responsive. - Assisting with legal documents to support legal processes effectively. - Demonstrating basic accounting knowledge to contribute to financial activities. Qualifications required for this role include: - Proven work experience as a Personal Assistant/Admin Assistant. - Knowledge of office management systems and procedures. - Working knowledge of office equipment like printers and fax machines. - Proficiency in MS Office and English language. - Outstanding organizational and time management skills. - Up-to-date with the latest office gadgets and applications. - Ability to multitask and prioritize daily workload effectively. - Excellent verbal and written communication skills. - Experience with documentation and reporting. - Preferred Excel knowledge or willingness to learn. This role offers a dynamic environment where you will have the opportunity to showcase your skills and contribute to the efficient functioning of the office.,