Admin and Travel Executive

Position Title:

Role Overview

The Admin and Travel Executive will be responsible for managing day-to-day administrative functions and coordinating end-to-end travel arrangements for employees. This role, attention to detail, and the ability to manage multiple priorities while ensuring smooth operations and employee support.

Key Responsibilities

Administrative Support

• Manage office administration, including vendor coordination, asset management, and office supplies.
• Handle documentation, record-keeping, and filing of contracts, invoices, and related paperwork.
• Support HR and Finance teams with documentation related to employee onboarding, insurance, provident funds, employee reimbursements, and compliance.
• Ensure smooth functioning of facilities, including office maintenance, housekeeping, and IT support coordination.

Travel Management

• Plan, coordinate, and book domestic and international travel for employees (flights, trains, cabs, accommodation, visas, travel insurance, etc.).
• Maintain travel policies and ensure all bookings aligned with company guidelines.
• Track, reconcile, and process travel-related expenses and reimbursements.
• Assist employees with travel-related queries and

General Operations

• Manage meeting room bookings, visitor management, and event/meeting logistics.
• Coordinate with external vendors for corporate tie-ups (travel agencies, hotels, cab services, etc.).
• Assist in organizing company events, conferences, and employee engagement activities.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications & Skills

• Any bachelors degree.
• 45 years of experience in administration and travel management.
• Strong knowledge of domestic and international travel bookings and visa processes.
• Proficiency in MS Office (Word and Excellent) and familiarity with travel booking platforms.
• Strong organizational and multitasking abilities.