Admin and Travel Executive

Bachelor'sPosition Title:

Role Overview

The Admin and Travel Executive will be responsible for overseeing daily administrative operations and managing comprehensive travel arrangements for employees. This role requires strong attention to detail, excellent organizational skills, and the ability to handle multiple priorities efficiently to ensure smooth office functioning and employee support.

Key Responsibilities

Administrative Support

• Oversee office administration including vendor management, asset tracking, and procurement of office supplies.
• Maintain accurate documentation and filing systems for contracts, invoices, and other administrative records.
• Assist HR and Finance teams with documentation related to onboarding, insurance, PF, reimbursements, and statutory compliance.
• Coordinate facility management including housekeeping, maintenance, and IT support.

Travel Management

• Plan and manage domestic and international travel arrangements (flights, trains, cabs, accommodation, visas, travel insurance, etc.).
• Ensure travel bookings comply with company policies and budget guidelines.
• Track and process travel expenses, reimbursements, and reconciliations.
• Provide support to employees for travel-related queries and issues.

General Operations

• Manage meeting room scheduling, visitor coordination, and logistics for meetings/events.
• Liaise with external vendors for corporate tie-ups (travel agencies, hotels, cab services, etc.).
• Support planning and execution of company events, conferences, and employee engagement activities.
• Handle sensitive information with confidentiality and discretion.

Qualifications & Skills

• Bachelors degree in any discipline.
• 45 years of experience in administration and travel management.
• Strong knowledge of domestic/international travel booking and visa processes.
• Proficiency in MS Office (Word and Excel); familiarity with travel booking platforms.
• Excellent organizational, communication, and multitasking skills.