1347 Travel Arrangements Jobs - Page 46

JOB DESCRIPTION: Answers the telephone and provides exceptional customer service to internal and external customers Excel knowledge is a must Cold calling and lead generation Drafts reports and correspondence Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry Make quotations and send to sales team / client Take procurement requirement from Ops team/ sales team Exceptional verbal and written communication skills Proactive, organized approach to multitasking Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing orders and other internal documents as requested Contact us to apply:- Bhumika- 8976324916

JOB DESCRIPTION: Answers the telephone and provides exceptional customer service to internal and external customers Excel knowledge is a must Cold calling and lead generation Drafts reports and correspondence Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry Make quotations and send to sales team / client Take procurement requirement from Ops team/ sales team Exceptional verbal and written communication skills Proactive, organized approach to multitasking Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing orders and other internal documents as requested Contact us to apply:- Bhumika- 8976324916

Position Summary As an Executive Assistant at Gruve, you will play a central role in supporting our leadership team while ensuring the smooth operation of day-to-day activities You will anticipate the needs of our executives, manage complex schedules, and resolve operational challenges proactively This role requires someone who can think critically and analyze data to help inform decisions, in addition to being organized and detail oriented Beyond traditional administrative duties, we are looking for someone with strong analytical skills, as there may be opportunities to support the team with analytics-related tasks If you're someone who thrives in a dynamic environment, balances priorities well, and enjoys supporting leadership through both administrative and analytical tasks, this role is for you, ? Key Roles & Responsibilities Schedule Management: Oversee scheduling to ensure alignment with priorities, minimize conflicts, and ensure efficient travel arrangements, Relationship Building: Foster strong working relationships with leadership and key stakeholders Proactively manage priorities, anticipate future needs, and offer solutions to facilitate informed decision-making, Primary Point of Contact: Serve as the main liaison to maintain communication between Executive Leadership, Board Members, and other key stakeholders, promoting seamless collaboration both internally and externally, Operational Support & Process Improvement: Assist with various operational tasks and processes, contributing ideas for ongoing improvements to enhance efficiency Prepare and distribute team communications as needed, Event & Meeting Coordination: Organize and execute internal and external business events Support meetings by preparing agendas, capturing minutes, and tracking deliverables to ensure timely follow-up and completion of action items, Analytics & Reporting Support: Assist in analysing data for various team or business needs, contributing to reports or insights that help guide decision-making Apply a keen eye for detail and problem-solving in interpreting trends and delivering actionable insights, Communication Management: Draft and send out internal and external communications for the leadership team Maintain consistent and clear communication channels with all stakeholders, ? Basic Qualifications Bachelors degree or equivalent practical experience, 4-6 years of experience in an administrative role supporting executive-level management in a corporate environment, Experience managing projects and events, from planning to execution, Expertise in calendar management across international time zones, travel scheduling, and efficient budgeting for events, Proven ability to manage multiple priorities independently, with strong project management skills to support organizational needs, Ability to think critically and use analytical skills to support business operations, including generating reports and analyzing data trends, Strong collaboration skills and the ability to communicate effectively across a variety of teams, departments, and stakeholders, ?

Key Responsibilities: - Efficiently manage executive schedules, appointments, and meetings. - Coordinate travel arrangements and accommodations. - Prepare and edit various documents and reports. - Maintain confidentiality and professionalism. - Assist in project coordination and follow-ups. - Act as a liaison between executives, clients, and teams. - Ensure smooth office operations and organized filing systems. Qualifications: - Minimum 5-10 years of secretarial management experience, preferably in engineering services. - Proficiency in Microsoft Office Suite. - Strong communication and organizational skills. - Attention to detail and multitasking abilities. - Professional appearance and demeanor. - Ability to work independently and collaboratively.

Role & responsibilities Executive & Strategic Support Manage the Founders calendar, ensuring alignment with strategic priorities. Prepare briefing documents, presentations, and reports for meetings, reviews, and stakeholder engagements. Act as a thought partnerhelping structure tasks, prioritize initiatives, and ensure timely follow-through on key decisions. Handle confidential matters with discretion and sound judgment. Assist in the preparation of documents, pitch decks, reports, and presentations. Cross-functional Coordination Track and follow up on action items across departments, ensuring execution of key deliverables. Serve as a liaison between the Founder and internal teams, external partners, government bodies, and investors. Support the execution of company-wide initiatives and leadership communications. Operational Excellence Plan and manage complex logistics including travel, events, board meetings, and speaking engagements. Oversee task and workflow management systems to improve Founders efficiency. Manage documentation, correspondence, reimbursements, and reporting workflows. Preferred candidate profile: A highly organized and proactive professional with 0-2 years of experience supporting senior leadership - preferably in a start-up or high-growth environment. An exceptional communicator with strong writing, presentation, and interpersonal skills. Tech-savvy - proficient with Google workspace tools. Driven by impact and excited to be part of a company solving real-world challenges through innovation. Strong multitasking, and problem-solving skills.

Manage MD’s daily schedule, calendar, and meetings Coordinate travel bookings, event planning, and appointments Handle confidential documents and internal communication Prepare reports, presentations, & minutes of meetings Required Candidate profile Female candidate with prior PA/EA experience preferred kaushal@capitalplacementservices.com Fill Up Google Form https://bit.ly/importantcandidates Call or whatupp 8370014003

Greeting from Ashkom! We are hiring for the role of Sales HR Admin for the well known MNC FMCG Company, Position based at Mumbai. JOB DESCRIPTION Designation: - Sales HR admin Location: - Mumbai Experience: - 2-5 years Qualification: - Any Graduate Preferred Skill - Advanced Excel, Calendar Management, Travel Management Roles & Responsibility: - 1) Calendar management and coordination:- meetings invites, agendas, luncheon arrangements, travel plans and department activities, meeting room bookings etc. 2) Support logistics of internal and off site events through associated tasks:- booking conference rooms, requisitioning audio visual equipment, making copies, scheduling meetings and booking meeting rooms, gathering data, coordinating on RSVP tracking etc. 3) Coordinate with external vendors:- on event logistics as required (ex. Off sites, OGSM meetings, promotion letters etc.) 4) Maintain organization mailing lists, prepare organization announcements etc. 5) sales domain:- collated end of day sales reports from multiple sales people and share insights on the sales trends for the day vs last day last week this year etc. , calculated sales incentive for sales persons based on their monthly earning etc. 6) HR domain:- Worked on offline payroll management (excel based), computed monthly PF PT IT data and sent to payroll consulting firm, tracked inputs from talent team on relocation, joining bonus etc. etc. Requirement:- Proficient in MS Excel Comfortable handling large data sets Coordinate with multiple stakeholders to get error free data Able to analyze the data set to generate information and insights Interested applicants can share their resume on nidhi.j.ashkom@gmail.com You can share this among the relevant candidates. References are highly appreciated.

Greetings From Ashkom! We are hiring for the role of Admin Assistant for the well known MNC FMCG Company , Position based at Andheri Chakala, Mumbai. JOB DESCRIPTION- Designation : Admin Assistant Location : Andheri Chakala, Mumbai. Experience : 5 + Years (Preferably in Admin role) Education : Any Graduate Roles and Responsibilities INVOICING AND PAYMENT Maintenance of records of invoices Creating Purchase Orders Processing and tracking of invoice payment status Dispatching cheque/ documents Coordinating with internal process owners such as vendor creation, purchases & payments teams Coordinating with lawyers & service providers for obtaining documents, information etc required for processing payments Managing petty cash & team expenses Preparation daily expense records for the team Processing Payment Requisition for issuance of DDs by obtaining requisite approvals and following internal procedures eg. Payments on account of Court orders, stamp duty payment, statutory notices etc. MEETING RELATED (INTERNAL/ BOARD MEETING/ANNUAL GENERAL MEETING) Checking availability with Directors for convening board of Directors meeting, annual general meeting of shareholders Booking venue of the meetings Arrangements such as food, meeting equipment etc. for internal meetings as well as Board & Shareholder meetings Managing logistics including travel, stay and other arrangements for Directors , Visa processing, Air tickets, visas, international travel (Documentation) Logistics like car bookings, bookings of venues at hotels etc Ensuring proper stationery for meetings such as minutes paper, board meeting files etc. DRAFTING OF DOCUMENTS Drafting of simple correspondence letters Execution of legal documents such as vakalatnama, affidavits, agreements, and power of attorney (Legal will provide guidance) MISCELLANEOUS ACTIVITIES Checking legal mails / couriers received Coordinating with facility desk for getting documents notarized, franked, delivery of documents to Directors, lawyers, external/ government authority Filing and archiving of documents Maintenance of legal files & folders Keeping record of stationery, stamps & seals, letterheads, stamp papers, legal papers etc. Interested applicants can share their resume on nidhi.j.ashkom@gmail.com You can share this among the relevant candidates. References are highly appreciated.

Manage calendar, appointments, and schedules. Coordinate internal and external meetings. Handle correspondence, reports, presentations, and documentation. Liaise with hospital departments and senior leadership.

Job description Key Responsibility 1. Expense Reports 2. Travel Management 3. Scorecards 4. Daily/Weekly/Monthly drumbeats 5. Reports pertaining to MR/Ecom Accounts in these clusters Skill Required Good Communication Skills: English and Hindi. Required to coordinate with Internal & External stakholders over multiple calls / emails. Connect with Sales Central Teams SPOCs on scorecards/drumbeats. Good MS Excel skills: Basic Formulas, Vlookup, Pivot Table, etc. Can work with large data sets in Excel.

Greetings of the day!!! Job Title: HR Administrative Experience: 2-4Years Location: Mumbai (Chakala ) Third Party Payroll: Ashkom media India Pvt Ltd. Job Summary: We are seeking a detail-oriented and highly organized Administrative Analyst with strong skills in expense reporting, MS Excel, and MS Outlook. The ideal candidate will have a good command of written English and experience in drumbeat management. This role involves preparing and managing expense reports, creating and analyzing data using Excel, and maintaining communication through Outlook. Key Responsibilities: 1. Expense Report Preparation: Accurately prepare and submit expense reports, ensuring compliance with company policies and procedures. Track and manage expense receipts, reconcile discrepancies, and ensure timely submission of reports. Assist in the auditing of expense reports to ensure accuracy and adherence to budgetary constraints. 2. Excel Skills: Utilize advanced Excel functions such as VLOOKUP, PivotTables, and conditional formatting to analyze and interpret data. Create, maintain, and update dashboards to track key metrics and report on business performance. Generate reports and provide data analysis to support business decisions. 3. MS Outlook Proficiency: Manage and organize email correspondence, calendar scheduling, and meeting invitations using MS Outlook. Coordinate and communicate with internal and external stakeholders to ensure smooth workflow and effective collaboration. Maintain accurate and up-to-date contact lists and distribution groups. 4. Written Communication: Draft and proofread emails, reports, and other written communications with a high level of accuracy and professionalism. Ensure that all written materials are clear, concise, and aligned with the companys tone and style. 5. Drumbeat Management: Monitor and manage project timelines, ensuring that tasks are completed according to schedule. Coordinate with team members to ensure alignment with project goals and milestones. Identify potential risks or delays in the project schedule and communicate these to relevant stakeholders. Qualifications: Proven experience in preparing and managing expense reports. Proficiency in MS Excel, with advanced knowledge of VLOOKUP, PivotTables, and dashboard creation. Strong working knowledge of MS Outlook for email and calendar management. Excellent written English skills with attention to detail. Experience in drumbeat management or a similar project management role. Strong organizational and time management skills.

Job Summary: The responsibility will be for office administration and providing assistance in administrative activities/tasks to the Managing Director, coordinating effectively with concerned stakeholders/business units and collating necessary information. Key roles & responsibilities: Manage and maintain calendars and appointment for MD Make necessary arrangements for meetings, travel schedules(tickets, hotels, visas, overseas appointments and stays) Organize and coordinate official meetings including arrangements for guests travelling overseas Manage work schedules and send reminders and alerts information about the planned appointments Maintain record of correspondence received, in form of telephone calls, letters, emails etc. and ensure the message is passed Manage the expense claim of GM Manage relevant expenses(raising PR and GRN) in collaboration with the procurement/finance department Maintain confidentiality regarding the information maintained, meetings attended , decisions taken and other activities performed Facilities management including office administration. Profile required: Education: Graduate/Postgraduate Experience: 5-12 years of relevant experience in EA role Hands-on experience in managing Executive Assistant and administrative duties for C-level (MD / CEO / Business Head/CXO) Excellent communication skills, strong interpersonal abilities, and well-presented professional demeanor High level of agility, with a proactive mindset and an ownership-driven, out-of-the-box approach Capable of handling sensitive and confidential information with discretion Must have prior experience working in a Multinational Corporation (MNC)

Job Description Open Position: Office Administrator (Male candidate) Job Category: Human Resource Schedule: Full Time Level: Functionary Level Location: Bangalore Employment Type: On Roll Candidate Profile: Minimum Qualification: Graduation with sound knowledge in relevant field. Experience Required: Should have 4 to 5 years of experience in relevant field. Core Work Activities : Overseeing day-to-day operations of the office, ensuring smooth functioning, and managing administrative tasks. Providing administrative support to staff and management, including handling correspondence, scheduling meetings, and maintaining files and records. Managing office facilities, including maintenance, repairs, and ensuring a safe and comfortable working environment for employees. Facilitating communication within the office, including answering phones, responding to emails, suppliers, and other stakeholders. Organizing and maintaining documents, reports, and other office records, both in physical and electronic formats. Monitoring and ordering office supplies, equipment, and furniture as needed, and ensuring proper inventory levels are maintained. Assisting in planning and organizing office events, meetings, conferences, and other gatherings as required. Assisting with financial tasks such as invoicing, budgeting, expense tracking, and processing payments. Manage agendas/travel arrangements/Hotel accommodation/appointments etc for management and individuals if required. Manage phone calls and correspondence (e-mail, letters, packages etc.) Create and update records and databases with personnel, financial and other data. Submit timely reports and prepare presentations/proposals as assigned. Maintaining drivers attendance Addressing and resolving administrative issues and challenges as they arise and finding efficient solutions. Assist colleagues whenever necessary. Requirements : The ability to identify problems, analyse situations, and find effective solutions is important for addressing issues that arise in the office. The ability to adapt to changing priorities, handle unexpected situations, and work in a fast-paced environment is important. Strong organizational skills are essential for managing multiple tasks, prioritizing work, and keeping the office running smoothly. Attention to detail is crucial for tasks such as proofreading documents, maintaining accurate records, and managing schedules. Excellent written and verbal communication skills are important for interacting with colleagues, clients, and other stakeholders. Proficiency in basic computer skills is necessary, including familiarity with word processing software, spreadsheets, email, and other common office applications. If you meet the above qualifications :- Kindly apply via hr2.in@mbiz-service.com Contact : - 9731182568

We are seeking a highly organized, efficient, and trustworthy Executive Assistant to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Manage the Directors personal and professional calendar, scheduling meetings, appointments, and events. Prioritize appointments and activities based on urgency and importance, ensuring efficient time management. Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Directors time. Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner. Travel & Logistics Coordination: Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed. Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information. Communication & Correspondence: Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly. Document Preparation & Filing: Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible. Meeting & Event Coordination: Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available. Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to. Confidentiality & Discretion: Handle confidential and sensitive matters with professionalism and discretion, ensuring the Directors privacy is always respected. Qualifications: Education: High school diploma required; Bachelors degree preferred. Experience: At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role. Prior experience supporting senior executives or leadership is highly preferred. Experience with both business and personal administrative tasks is a plus. Skills: Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Exceptional attention to detail and accuracy in all tasks. Ability to handle confidential information and maintain a high level of discretion. Comfortable working independently and taking initiative in managing tasks. Personal Attributes: Proactive: Ability to anticipate the Director’s needs and take action without constant direction. Reliable & Trustworthy: Dependable in managing both personal and professional tasks, handling sensitive matters with integrity. Adaptable: Flexible and able to adjust to changing priorities and demands. Discreet & Professional: Able to maintain confidentiality and professionalism in all interactions. Tech-Savvy: Comfortable using technology to streamline processes and enhance productivity. Problem-Solver: Resourceful in handling unexpected situations and resolving issues as they arise.

Manage the executive's calendar, scheduling appointments, meetings, and conference calls. Prepare and edit documents, reports, presentations, and correspondence on behalf of the executive. Screen and prioritize incoming emails, phone calls.

We are looking for Admin Executive Jobs in Chennai Building/Vendor Management coordinate overall office management & maintain staff Maintenance of meeting rooms & office Microsoft Office Apply 6385135552

We seek a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team. In this role, you will provide comprehensive administrative assistance to high-level executives and teams, enabling smooth day-to-day operations, optimizing workflows, and supporting strategic business functions. This position is ideal for a self-starter who thrives in a fast-paced, collaborative environment and is comfortable handling various administrative and coordination tasks with professionalism and discretion. Essential Responsibilities Provide high-level administrative support to executives and teams to enhance productivity and reduce operational inefficiencies. Manage complex calendars, including scheduling and coordinating meetings, appointments, and events. Screen, prioritize, and manage high-volume email communications; handle sensitive information with discretion. Coordinate domestic and international travel arrangements, including itineraries, reservations, and travel documentation. Organize and support internal and external meetings, including logistics, meeting rooms, materials, and technology setup. Assist with planning and executing corporate events, from vendor coordination to venue management. Prepare, format, and manage various documents, including reports, presentations, and communications. Maintain filing systems and ensure accurate records management. Prepare and process invoices and support vendor setup and coordination. Support broader team initiatives, programs, and continuous improvement efforts. Qualifications / Requirements Bachelors degree in business administration or related field (preferred). Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools. Strong organizational and multitasking skills with an ability to prioritize effectively. Excellent verbal and written communication skills. High level of discretion and confidentiality. Adaptable and responsive to changing work priorities and environments. Keeping attention to detail and a commitment to accuracy in all tasks Experience 2 to 5 years of experience in administrative roles, with proven experience supporting senior-level executives.

Key Responsibilities: Travel & Accommodation Management: Coordinate travel arrangements and accommodations for employees. Customer Management: Manage customer inquiries and maintain customer relationships. Office / Team Management: Oversee daily office operations and support team activities. Document Preparation and Communication: Prepare and manage documents, presentations, and communications. Expense Management: Track and manage office expenses and budgets. Attendance Management: Maintain and monitor employee attendance records. Job Specifications: Education: Graduate in any stream. Technical Skills: Proficiency in Microsoft Office, especially Excel and Word. Communication Skills: Excellent communication skills, including letter writing in English. Online Services Knowledge: Familiarity with various online services.

Responsibilities: *comfortable to meet in Private * Maintain confidentiality at all times * Manage travel, hotel & ticket bookings * Schedule appointments with clients

Dear Candidate, Greetings from Kindle HR Please find a few points that the role demand below: Job brief We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. Responsibilities Act as the point of contact between the director and internal/external clients Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Produce reports, presentations and briefs Requirements and skills Proven work experience as a Personal Assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality Interested candidates please share your cv across mubashara@kindlehr.in

Roles and Responsibilities Provide administrative support to senior executives, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle travel arrangements, including booking flights, hotels, and transportation for global clients. Coordinate office operations, including secretarial tasks such as letter drafting and document preparation. Offer personal assistance to the executive team by managing their schedules, emails, and phone calls. Desired Candidate Profile 2-6 years of experience as an Executive Assistant or Virtual Assistant supporting senior executives in a BPO/Call Centre environment. Proficiency in calendar management software (e.g., Google Calendar) and ability to learn new systems quickly. Excellent communication skills with the ability to work effectively with diverse stakeholders at all levels. Strong organizational skills with attention to detail and excellent time management abilities.

Provide comprehensive support to the Director, including calendar, travel, and meeting coordination. Serve as a bridge between the Director and internal teams, ensuring smooth communication and alignment. Handle confidential information with discretion and integrity. Utilize your accounting knowledge for financial reporting, budget tracking, and expense management. Assist in drafting communications, presentations, and other executive materials. Strong accounting knowledge and comfort working with financial data. Excellent communication skills, both written and verbal. Proven ability to manage sensitive information and maintain confidentiality. A proactive mindset with the ability to anticipate needs and take initiative. Join us in a role where youll be a trusted advisor, a communication hub, and a right hand to our leadership

Purvi Engineering Pvt Ltd is looking for Administrator to join our dynamic team and embark on a rewarding career journey. Office Management: Oversee general office operations, including maintenance of office supplies, equipment, and facilities. Manage incoming and outgoing correspondence, including mail, email, and phone calls. Coordinate meetings, appointments, and travel arrangements for staff members as needed. Administrative Support: Provide administrative support to management and staff, including scheduling meetings, preparing documents, and organizing files. Assist with the preparation of reports, presentations, and other materials for internal and external stakeholders. Maintain accurate records and databases, ensuring data integrity and confidentiality. Communication and Coordination: Serve as a point of contact for internal and external stakeholders, including clients, vendors, and partners. Facilitate communication between departments and team members, ensuring timely and effective information flow. Coordinate logistics for company events, meetings, and conferences. Documentation and Compliance: Assist with the development and implementation of company policies, procedures, and guidelines. Maintain compliance with regulatory requirements and industry standards. Ensure proper documentation and record-keeping practices are followed. Project Support: Provide support to project teams by assisting with project coordination, documentation, and tracking of tasks and deadlines. Collaborate with team members to ensure project deliverables are met on time and within budget.

Role & responsibilities Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communication on the executives behalf Maintaining comprehensive and accurate records Strictly maintaining confidentiality for all information under purview Performing minor accounting duties Keeping executives organized and informed Organizing meetings, including scheduling, sending reminders, and arranging catering when necessary Taking minutes during meetings and following up accordingly Acting as the point of contact among executives, employees, clients, and external partners Preparing weekly, monthly, and/or quarterly reports and presentations Managing and maintaining executive schedules, including travel, conferences, and appointments Providing project and budget management, space planning, IT coordination, and event support Handling phone and email correspondence with tact, discretion, and good judgment Keeping track of open items/agendas using project management tools Leading and coordinating travel itineraries and related meeting arrangements Monitoring, screening, responding to, and distributing incoming communications Liaising with internal staff at all levels Reviewing operating practices and implementing improvements as needed Preparing checks and documents for signature and review Maintaining and helping prioritize executives' to-do lists Qualifications - Over 5 years of relevant experience Office-based role with flexibility to work in various U.S. time zones Bachelors degree or equivalent in the relevant domain PA diploma or certification is a plus Proficient in MS Office Suite and other relevant software Experience with project management tools and Microsoft suite Knowledge of standard office administrative practices and procedures Preferred candidate profile Excellent verbal and written communication skills Excellent time management skills and ability to execute work remotely Ability to multitask and prioritize tasks Strong interpersonal skills and ability to build relationships with key stakeholders Effective organizational and planning skills Proficient in information gathering and monitoring Strong problem analysis, problem-solving skills, and a proactive mindset Good judgment and decision-making ability Self-motivated and disciplined Demonstrates initiative, maintains confidentiality, and shows adaptability High attention to detail and accuracy

Role & responsibilities Manage and maintain schedules, appointments, and travel arrangements Coordinate meetings and prepare agendas, minutes, and presentations Handle confidential correspondence (emails, calls, and messages) Run errands and perform personal tasks as required Make travel and accommodation arrangements Organize and maintain files and records Liaise with clients, staff, and external contacts Monitor deadlines and follow up on pending tasks Assist with project management and research tasks Handle invoicing, expense reports, and budget tracking Preferred candidate profile Female and smart candidates with option to travel at times