Talent Acquisition Coordinator

Join Our Team and Be a Catalyst for Change!

Position Overview

Work Schedule & Shift - Monday - Friday 12:00pm - 9:00 pm IST

Work Location - In Office Penha de Franc, Goa 403521

What You’ll Do

Candidate & Interview Operations

• Own end-to-end interview scheduling, aligning candidates, hiring managers, and interview panels and manage reschedules and conflicts with urgency and professionalism.
• Maintain real-time status in the ATS (e.g., stage changes, notes, tags) to ensure data integrity, visibility, and on-time reporting.
• Draft and send candidate communications (updates, expectations, logistics, directions to office, next steps) in a consistent, brand-right voice.
• Coordinate online candidate assessments and ensure completion.
  

Recruiter Administrative Support

• Partner with recruiters on requisition administration, pipeline organization, etc.
• Create and maintain trackers, interview day rosters, and weekly progress snapshots to keep teams aligned.
• Support offer logistics (collect documents, verify details, coordinate background check initiation with HR) while handing off to HR for onboarding.
  

Staffing Agency Coordination & Reporting

• Serve as the primary scheduling and logistics contact for staffing agency submissions; acknowledge profiles, manage interview calendars, and provide timely feedback loops.
• Monitor agency submissions, interview progress, and basic KPIs through our Applicant Tracking System and create monthly SLA dashboards for leadership.
• Enforce process expectations with partners (profile format, SLAs, required fields) and escalate blockers proactively.
  

Systems, Compliance & Quality

• Keep the ATS immaculate: accurate stages, disposition reasons, source coding (direct, referral, agency), and compliance notes.
• Partner with HR on document collection and data checks to support compliant, consistent records across ATS/HRIS.
• Contribute to continuous improvement by documenting runbooks, updating templates, and proposing workflow optimizations.
  

What You Bring

• Bachelor’s degree preferred (Human Resources, Business Administration, Communications, or related field).
• 1-3 years of experience in recruiting coordination, HR coordination, executive scheduling, or similar operations role.
• Exceptional English communication skills (written and verbal) and professional presence with candidates, hiring managers, and agency partners.
• Proven experience with calendar management and planning across multiple stakeholders.
• Strong Excel skills for trackers and light reporting.
• Detail orientation with a bias for action: you notice errors, you flag them & fix them and prevent recurrence with better checklists/templates.
• Comfort in high-growth environments—managing priorities, following checklists, and meeting SLAs without sacrificing quality.
• Familiarity with India hiring norms, documentation practices, etc.
  

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