Purchasing Executive

Job Description

Job Title: Purchase Executive Department: Purchase Industry: Pharmaceutical (API Manufacturing) Location: Plant, Khatraj Chokdi, Ahmedabad Reporting To: Purchase Manager Job Summary: We are looking for a detail-oriented and experienced Purchase Executive to manage procurement activities in our API manufacturing unit. The ideal candidate will ensure timely sourcing of raw materials, intermediates, and packaging materials while maintaining quality and cost efficiency in alignment with regulatory and company standards. Key Responsibilities: Procurement Planning: Plan and manage the procurement of raw materials, solvents, chemicals, and packaging materials for API manufacturing. Coordinate with production and R&D teams to understand material requirements. Supplier Management: Identify, evaluate, and develop reliable suppliers and vendors. Negotiate prices, payment terms, delivery schedules, and quality requirements. Purchase Operations: Issue Purchase Orders (POs) in ERP/SAP systems. Follow up with suppliers to ensure on-time delivery. Handle import/export documentation for international procurement. Inventory & Cost Control: Monitor inventory levels to avoid stockouts or overstocking. Analyze cost-saving opportunities without compromising quality. Compliance & Documentation: Ensure procurement activities comply with cGMP, FDA, and other regulatory guidelines. Maintain complete procurement records, including supplier audits and quality agreements. Vendor Audit & Quality Coordination: Coordinate with QA/QC for supplier qualification and material approval. Assist in vendor audits and CAPA closures if required. Key Skills & Competencies: Knowledge of Pharma raw materials, solvents, and intermediates Strong negotiation and communication skills Familiarity with GMP, regulatory compliance , and pharma supply chain Proficient in ERP systems Good documentation and analytical skills Qualifications: Education: B.Sc / B.Pharm / M.Sc / MBA (Supply Chain or Materials Management preferred) Experience: 2–5 years of relevant experience in pharma (preferably API) purchasing/procurement Preferred Experience: Experience in handling Regulatory Audits (USFDA, EDQM, WHO-GMP) Exposure to cost analysis and strategic sourcing