Project Coordinator

Job Description

We are looking for a detail-oriented and proactive Executive – Project Coordinator who will assist in the smooth execution of projects through effective planning, coordination, documentation, reporting a nd overall administration of project activities. . The ideal candidate should have working knowledge of project workflows and must be skilled in drafting Standard Operating Procedures (SOPs) and will play a vital support role in ensuring timely project execution. Key Responsibilities: 1. Project Coordination Support the Project Execution by day-to-day project planning and with proper communication. Coordinate schedules, meetings, timelines, and resources across departments. Track progress against milestones, update project trackers, and flag delays or issues proactively. 2. SOP & Documentation Management Draft, review, and implement Standard Operating Procedures (SOPs) for project activities, ensuring alignment with quality and compliance standards. Maintain version-controlled documentation including technical files, contracts, correspondence, and approvals. Ensure all documentation is audit-ready and follows internal standards and client specifications. 3. Reporting & Communication Prepare weekly/monthly progress reports, dashboards, and presentations on going projects. Draft meeting minutes, action trackers, and circulate follow-ups to relevant teams. Liaise with internal departments, vendors, to ensure smooth information flow and task execution. 4. Administrative Support Assist in vendor coordination, procurement tracking, invoice verification, and logistics. Maintain project registers, asset logs, attendance, and other site-level records. Coordinate approvals, follow-up on billing/invoices, and assist in audit/compliance checks. Key Competencies & Skills: Strong coordination, follow-up, and time management skills Excellent documentation, record-keeping, and organizational skills Proficiency in MS Office Suite (especially Excel, Word, PowerPoint) Good interpersonal and written communication skills Ability to manage multiple priorities and adapt to dynamic environments Qualifications & Experience: Graduate/Postgraduate in Engineering, Business Administration, or a related field 2–4 years of experience in project coordination or administration (experience in defence projects preferred) Familiarity with project management tools/software (e.g., MS Excel, Zoho Projects, etc.) Knowledge of documentation and compliance practices related to projects