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IBM
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Procurement Specialist

Procurement Specialist

IBM

0 years

0 Lacs

bengaluru east karnataka india

Posted:1 day ago| Platform:

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Skills Required

procurement finance efficiency transparency strategy collaboration data technology learning development compliance accounting code resolve reports payments onboarding updating support processing contracts pricing sourcing research documentation monitoring authorization reporting excel pivot erp sap management communication adaptability

Work Mode

On-site

Job Type

Full Time

Job Description

Introduction

At IBM Finance & Operations, we are the backbone of IBM’s transformation driving efficiency, transparency, and smart decision-making across the business. Our teams provide the insight and discipline that guide strategy, ensure financial strength, and enable IBM to invest in innovation and growth. Working in Finance & Operations means combining analytical skills with collaboration and curiosity. You’ll partner with colleagues across functions and geographies, using data, technology, and process excellence to create solutions that improve performance and deliver measurable impact. IBM offers continuous learning, career development, and a culture that values diverse perspectives. Join us and be part of a global team that keeps IBM moving forward, while building your own future in a dynamic and evolving environment.

Your Role And Responsibilities

Review and process purchase requisitions, ensuring compliance with company policies and budgets.
Source suppliers, obtain quotes, and prepare purchase orders (POs) for approval.
Verify vendor invoices against POs and goods receipts using 2/3-way matching to identify discrepancies.
Enter invoice data accurately into ERP/ accounting systems and code expenses to appropriate accounts.
Resolve invoice queries with vendors and internal stakeholders, escalating complex issues as needed.
Monitor accounts payable aging reports and follow up on overdue payments to optimize cash flow.
Maintain vendor master data, including onboarding new suppliers and updating records.
Support month-end close by reconciling accounts and preparing accrual reports.
Assist in ad-hoc procurement projects, such as cost-saving initiatives or supplier audits.
Generate reports on KPIs like invoice processing time, payment accuracy, and savings achieved
Negotiate contracts, pricing, and terms with vendors to achieve savings and favorable conditions.
Maintain supplier relationships, conduct performance reviews, and ensure compliance with policies
Tactical Sourcing: Conduct market research and solicit quotes (RFQ/RFP) for indirect spend categories (e.g., office supplies, MRO, professional services).
Supplier Onboarding: Coordinate the collection of vendor documentation, including W-9/W-8BENs, banking details, and certificates of insurance (COI).
Compliance Monitoring: Ensure all procurement activities adhere to the company’s Global Authorization Matrix and Ethical Sourcing policies.
Reporting: Generate month-end accrual reports to ensure all uninvoiced liabilities are captured for the Accounting team.

Required Technical And Professional Expertise

1-Strong proficiency in MS Excel (VLOOKUP, pivot tables) and ERP systems (SAP, Oracle).2-Excellent attention to detail and accuracy in high-volume data entry.3-Solid organizational and time-management skills to handle deadlines.4-Effective communication for vendor interactions and cross-functional collaboration.5-Analytical mindset for discrepancy resolution and basic reporting.6-Adaptability to learn new tools and processes in a fast-paced environment.

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Procurement Specialist