Procurement Executive

Job Purpose

To manage end-to-end procurement activities for networking, IT infrastructure, and system integration projects, ensuring timely sourcing, cost optimization, and adherence to quality and compliance standards. The role involves coordination with vendors, project, and technical teams to align procurement with project schedules and client deliverables.

Key Responsibilities

• Manage procurement for IT, networking, telecom, and datacenter components such as servers, switches, routers, cables, racks, and passive equipment.
• Raise and process purchase requisitions, obtain quotations, evaluate suppliers, and prepare comparative cost analyses.
• Negotiate pricing, payment terms, and delivery schedules with vendors to achieve best value.
• Maintain and update vendor database; identify and onboard new suppliers for system integration requirements.
• Ensure timely issuance of Purchase Orders (POs) and follow up on material dispatch and delivery timelines.
• Coordinate with stores/logistics for inward material verification and documentation.
• Work closely with project managers, presales, and finance teams to align procurement schedules with project needs.
• Verify vendor invoices, GRNs, and resolve discrepancies in coordination with accounts team.
• Prepare monthly procurement status reports, track savings metrics, and maintain procurement documentation.
• Ensure compliance with statutory and company procurement policies and participate in periodic audits.

Qualifications and Experience

• Education: Graduate in Engineering (Electronics / Telecommunications / IT) or Commerce; MBA in Supply Chain / Operations preferred.
• Experience: 2–8 years in procurement or purchase function, preferably in IT, networking, or system integration industry.
• Preferred Background: Candidates with experience in sourcing OEM products (Cisco, HP, Dell, Fortinet, Juniper, etc.) and SI/Project environments.

Required Skills

• Strong knowledge of procurement lifecycle, vendor management, and negotiation techniques.
• Familiarity with ERP or procurement management systems.
• Good understanding of networking and IT hardware components.
• Excellent communication, coordination, and documentation skills.
• Analytical mindset for cost comparison and negotiation analysis.
• Proficiency in MS Excel, Word, and PowerPoint.