Payroll Specialist

Beyond Just Service, a global provider of contact center and back-office support, is hiring a Certified Payroll Specialist for our California-based client, a fast-growing, compliance-driven transportation and logistics firm.

This is a high-impact position ideal for someone with elite Excel skills, an obsession for digital organization, and the leadership qualities to manage a small payroll micro-team. Full technical training will be provided, but you must arrive ready to build airtight workflows and protect our client from costly compliance issues.

What You’ll Do

Certified Payroll Compliance

Collect and validate driver and subcontractor timesheets, GPS logs, and equipment hours

Cross-check hours, job codes, and fringe allocations; flag issues proactively

Generate WH-347 and DIR e-CPRs weekly for active jobs

Maintain up-to-date wage determinations and implement regulatory updates fast

Monitor subcontractor reports, reject non-compliant submissions, and escalate as needed

Data Systems & Audit Readiness

Build advanced Excel/Google Sheets workbooks with Pivot Tables, Power Query, XLOOKUP, and macros

Organize digital files into audit-ready, instantly retrievable folders

Assemble audit binders and respond to agency inquiries within 24 hours

Collaborate with HR, Dispatch, Billing, and offshore timecard auditors daily

Team Leadership

Lead a micro-team of 1–2 payroll/data-entry assistants

Run daily stand-ups, assign tasks, provide feedback, and escalate blockers

Train internal staff and subcontractors on CPR procedures

Process Improvement

Map and refine SOPs to improve turnaround time

Lead automation initiatives for data capture and error flagging

Track ROI and execution of each improvement effort

What You Bring

Required:

Bachelor’s degree in Accounting, Finance, Commerce, Computer Science, or related field—or equivalent practical experience

3+ years managing complex data in a fast-paced environment

1+ year of experience supervising staff (team lead, senior analyst, or similar)

Technical Mastery:

Expert-level Excel/Google Sheets: Pivot Tables, Power Query, XLOOKUP, Macros/VBA

Strong command of digital file management and collaboration tools (Slack, Teams, Asana, Trello, Monday, etc.)

Soft Skills:

Meticulous attention to detail and digital organization

Action-oriented decision-making with a calm sense of urgency

Proficient written and verbal English communication

High learning velocity and discretion with sensitive data

• Constructive feedback culture and self-direction across time zones