IT Project Coordinator

Job Description

We are seeking a highly organized and strategic Project Coordinator to lead and coordinate internal initiatives and brand-aligned projects across departments. This role involves close collaboration with the US President, Director of Operations, and internal teams including marketing, creative, and development. You will play a key role in ensuring effective project delivery, brand consistency, and team performance. Key Responsibilities Internal Project Ownership Manage internal initiatives and ensure timely execution of deliverables across departments. Coordinate with internal teams to assign responsibilities, monitor timelines, and remove blockers. Gather inputs from leadership and translate them into actionable project plans. Prepare project documentation including scopes, timelines, reports, and internal briefs. Marketing Coordination & Brand Alignment Lead and support the marketing team in planning, tracking, and delivering brand-aligned campaigns. Help guide the team in both individual responsibilities and cross-functional collaboration. Ensure every touchpoint aligns with White Label IQ brand messaging, tone, and positioning. Partner with designers, content writers, and paid media specialists for cohesive branding across digital and print assets. Strategic Communication Act as a communication bridge between internal teams and US-based leadership. Schedule and lead weekly status meetings, send reports, and escalate challenges or wins. Collaborate with external partners and freelancers to support internal project goals. Brand & Process Oversight Deeply understand and internalize the WLIQ brand to ensure all internal content, communication, and presentations reflect brand identity. Recommend and implement improvements in workflows, processes, and internal systems to drive project efficiency and branding excellence. Desired Skills 5+ years of experience in project management, internal communications, or brand-aligned roles, preferably within a digital agency or IT environment. Exceptional organizational and project management skills, with proven ability to handle cross-functional initiatives end-to-end. Demonstrated success working with and guiding marketing, creative, and development teams. Deep understanding of branding and brand consistency across multiple channels. Excellent written and verbal communication with a proactive, problem-solving mindset. Proficiency in Asana, Trello, Notion, Slack, Google Workspace, or similar collaboration tools. Strong reporting and presentation skills to communicate updates to senior leadership. Familiarity with digital project workflows including design, content creation, and development pipelines. Ability to remain calm under pressure and manage shifting priorities. Knowledge of WordPress, Shopify, and web design/development is a plus. PMP certification or equivalent formal project management training is a bonus. Nice to Have Working in cross-functional leadership roles across marketing and operations. Managing internal branding and team performance optimization initiatives. Experience supporting US-based leadership in a remote or distributed team structure. Show more Show less