HR & Operations Executive

Job Role: HR & Operations Executive — HR, Project Coordination & Client Communication

About Us: Prolific 3D Tech builds compelling 3D animations and factory walkthroughs. We’re hiring an HR & Operations Executive to own HR processes and act as the bridge between our clients and 3D animation team — freeing leadership to focus on business development and allowing APM to focus on project execution.

Key Responsibilities

• Full-cycle recruitment: job posting, sourcing, screening, initial interviews, reference checks, offer coordination.
• Onboarding, employee records, attendance, leaves, PF/ESI coordination, payroll coordination.
• Employee relations: performance reviews support, grievance handling, exit formalities.
• Project coordination for 3D animation projects: collect client requirements, prepare & send regular status updates, maintain action logs.
• Client communication: single point for routine client queries, requirement clarifications and progress calls (escalate technical issues to APM).
• Project follow-ups: monitor timelines, chase deliverables, maintain project checklists.
• Documentation: maintain project files, client communication history and HR documentation.
• Vendor coordination for HR activities (recruiters, trainers).
• Ad-hoc operations support as required (meeting coordination, travel & logistics for site visits).

Must-have skills & experience

• 2–5 years in HR/operations role (startup / services companies preferred).
• Hands-on recruitment, onboarding and payroll coordination experience.
• Excellent written & verbal communication; comfortable interacting with clients.
• Strong organisational skills: experience managing multiple projects/tasks.
• Experience with any ATS or HRMS and Google Workspace/Office.
• Comfortable producing regular status reports and tracking action items.

Desirable

• Exposure to service/project-based businesses (B2B) — asset: experience coordinating technical teams.
• Basic accounting familiarity (invoicing/petty cash) — helpful but not mandatory.
• Familiarity with 3D, engineering or manufacturing domain — helpful for quicker onboarding.

Location / Type: Vasai East (Nearby Station 2 mins)
CTC: ₹3.6–4.8 LPA CTC
Reporting to: Founder / Asst Project Manager

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Paid sick time

Ability to commute/relocate:

• Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have Basic Knowledge of 3D Animation and Manufacturing Industry?

Education:

• Bachelor's (Required)

Experience:

• Recruiting: 1 year (Required)

Language:

• English (Required)

Location:

• Mumbai, Maharashtra (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person

Application Deadline: 16/08/2025
Expected Start Date: 19/08/2025