Facilities Management Specialist

About UptimeAI:

UptimeAI is leading the way in predictive analytics and AI-driven solutions to optimize operational uptime and reduce downtime for industrial and enterprise clients. Our innovative platform harnesses cutting-edge data science to deliver actionable insights, ensuring maximum efficiency and reliability. UptimeAI uniquely combines Artificial Intelligence with Subject Matter Knowledge from 200+ years of cumulative experience to explain interrelations across upstream/downstream equipment, adapt to changes, identify problems, and give prescriptive diagnosis like a human expert would.

Role : Facilities management Specialist

Location:

Experience:

Department:

Role Overview

Office Administrator

Key Responsibilities

Office & Facilities Management

• Oversee day-to-day office operations and upkeep.
• Ensure a clean, safe, and organized workplace environment.
• Coordinate with facility management for maintenance and compliance.

Inventory & IT Asset Management

• Maintain and track office inventory (stationery, pantry, office supplies).
• Manage IT equipment inventory including laptops, chargers, and accessories.
• Support laptop setup and basic troubleshooting for new joiners.
• Maintain accurate asset records and ensure timely procurement.

Vendor Management

• Identify and manage vendors for housekeeping, security, IT support, and supplies.
• Negotiate and monitor vendor contracts, ensuring timely service delivery.
• Track vendor payments in coordination with finance.

Administrative Support

• Assist with employee onboarding logistics (IT setup, seating, welcome arrangements).
• Employee Attendance tracking, Group Mediclaim Insurance data management and coordination
• Manage communication channels such as office email and notices.
• Support internal teams with travel, courier, and logistics requirements.

Communication & Coordination

• Communicate effectively in

  English, Kannada, and Hindi

  with employees, vendors, and stakeholders.
• Serve as the first point of contact for visitors and external vendors.

Required Skills & Competencies

• Strong

  MS Office

  and email management skills.
• Excellent organizational, multitasking, and problem-solving abilities.
• Strong interpersonal and customer service orientation.
• Proficiency in

  English, Kannada, and Hindi

  (spoken and written).
• Ability to work independently with attention to detail.

Qualifications & Experience

• Bachelor’s degree in Administration, Business, or related field preferred.
• 4–7 years of experience in office administration, facilities, or vendor management.
• Prior experience handling IT asset inventory and office supplies is an advantage.
• Proximity to

  Mfar Building, Manyata Tech Park

  preferred for quick accessibility.

What We Offer

• A collaborative and professional work environment.
• Opportunities to learn and grow within the organization.
• A role that directly contributes to smooth business operations and employee experience.