Executive Assistant to Managing Director

Job Title: Executive Assistant to Director

Experience: 2–3 Years

Location: Kalyan

Employment Type: Full-Time

Salary: upto 4.8 LPA

About Us:

TATHE Staffing is a leading staffing and skilling organization specializing in NAPS, NATS, and WILP (Work Integrated Learning Programs), Third Party Payroll, Contract Staffing Outsourcing Services. We are service provider and growth partners of reputed companies across India to provide skill-based employment opportunities.

Visit us at: www.tathestaffing.com

Role Overview:

The Executive Assistant to Director will work closely with the Director on strategic and operational activities. This role requires strong communication, coordination, and follow-up skills to ensure smooth execution of institutional and client engagement activities for skill development and staffing projects. Ideal candidate should also be willing to travel as required.

Key Responsibilities:

• Assist Director in day-to-day operations, planning, and execution of staffing & apprenticeship projects.
• Coordinate with clients, government bodies, training partners, and internal teams for seamless implementation of NAPS / NATS / WILP programs.
• Prepare & maintain MIS reports, presentations, proposals, MoUs, and other documents as required.
• Attend client meetings, review discussions, proposal presentations and take clear minutes with action tracking.
• Conduct research, gather data, and support the Director in decision-making and process improvements.
• Follow up on key tasks, timelines, and project deliverables with internal & external stakeholders.
• Ensure professional communication & relationship management on behalf of the Director.
• Manage scheduling, travel arrangements, and meetings calendar.
• Ready to visit onsite to client locations.
• Conduct in-depth research on industry-related topics or specific areas assigned by the Director or senior management to support strategic initiatives and decision-making.
• Ensure timely submission of compliance documents, agreements, and reports required under NAPS / NATS / Apprenticeship guidelines and other regulatory frameworks
• Support the Director in tracking project milestones, deliverables, and KPIs for ongoing programs; prepare summary dashboards for management review
• Regularly engage with industry partners, government officials, and training institutions to ensure smooth execution and address any escalations proactively
• Assist in drafting and updating Standard Operating Procedures (SOPs) and best practices for staffing and apprenticeship processes.
• Handle sensitive information, contracts, and correspondence with utmost confidentiality and professionalism

Skills & Competencies:

• Strong communication skills (English & Hindi must; regional language is an advantage)
• Good command on email writing, drafting letters, and documentation
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Ability to coordinate across multiple teams and manage timelines.
• Strong sense of ownership, confidentiality, and professionalism.
• Familiarity with the latest tech and AI tools in the industry, should have good technical knowledge.
• Knowledge of NAPS / NATS / WILP programs (preferred but not mandatory if willing to learn)

Education:

• Graduate or Postgraduate in any discipline
• Specialization in HR / Business / Administration will be an added advantage.

Benefits & Perks:

• Provident Fund (PF):

  Employee coverage under statutory Provident Fund for long-term financial security.

• Paid Leaves:

  Enjoy paid annual, sick, and casual leaves
  to maintain a healthy work-life balance.

• Leave Encashment:

  Option to en-cash unused leaves as per company policy.

• Mobile Reimbursement:

  Monthly cell phone reimbursement to support official communication and coordination.

• Travel Allowance:

  Travelling allowances
  provided for client visits, meetings, and official travel.

• Meal/Food Allowance:

  Food allowance or reimbursement during work-related travel or extended working hours.