Executive Assistant to Managing Director

Job Title: Executive Assistant to Managing Director

Location: Noida

Reporting To: Managing Director – Consortium Gifts Pvt. Ltd.

Job Summary:

The Executive Assistant will provide high-level administrative and communication support to the Managing Director. The role involves managing email correspondence, ensuring timely follow-ups, coordinating with internal teams and global partners, and maintaining smooth communication flow for the MD’s office. The position demands strong organization, professionalism, and the ability to handle sensitive and time-critical matters with discretion.

Key Responsibilities:

1. Email & Correspondence Management

• Track important communication and ensure timely follow-ups and closures.
• Draft, review, and manage professional correspondence with clients, vendors, and partners.
• Manage international communication — emails, scheduling, and follow-ups across time zones.

2. Coordination & Follow-ups

• Act as a point of contact between the MD and internal teams (Sales, Sourcing, Accounts, Logistics, HR, etc.).
• Follow up with departments on pending tasks, project progress, and commitments made during meetings.
• Prepare and maintain daily/weekly trackers and action reports for the MD’s review.
• Schedule meetings, prepare agendas, and document key discussions and action points.

3. Documentation & Reporting

• Maintain organized digital records of correspondence, approvals, and key documents.
• Prepare professional presentations, reports, and summaries as per the MD’s requirements.
• Support in compiling business data and MIS reports from various departments.

4. Global Communication & Coordination

• Manage communication with overseas partners, clients, and suppliers.
• Coordinate virtual meetings and follow-ups across international time zones.
• Ensure timely and professional responses to all global correspondence.

5. Administrative Support

• Manage the MD’s calendar, appointments, travel schedules, and logistics.
• Handle confidential matters and maintain discretion at all times.
• Assist in planning and coordinating reviews, events, and business meetings.

Skills & Competencies:

• Excellent written and verbal communication skills (English proficiency mandatory).
• Strong sense of ownership, follow-up, and accountability.
• Excellent organizational and multitasking abilities.
• Proficient in MS Outlook, Word, Excel, and PowerPoint.
• Professional email etiquette and attention to detail.
• Ability to handle pressure and tight timelines with calm efficiency.

Qualification & Experience:

• Graduate / Postgraduate in Business Administration, Communication, or relevant field.
• 2–5 years of experience as an Executive Assistant or similar role supporting top management.
• Prior experience in managing international correspondence and coordination preferred.

Personality Fit:

• Highly organized, proactive, and reliable.
• Strong interpersonal skills and ability to communicate with all levels.
• Discreet, trustworthy, and professional in conduct.
• Flexible and adaptable to dynamic work requirements.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid time off
• Provident Fund

Work Location: In person