Executive Assistant to Managing Director

Location:

Job Type:

Job Overview

Executive Assistant to the Managing Director

administrative, secretarial, and personal assistance

managing calendars, coordinating travel, organizing meetings and events, drafting correspondence, vendor management, and handling family-related administrative work

exceptional follow-up skills

• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Manage all communications, information flow, and follow-ups to ensure deadlines are met.
• Maintain and organize the executive’s calendar, schedule meetings, and coordinate national and international travel (flights, hotels, transportation).
• Prepare and maintain Minutes of Meetings (MOM), MIS reports, calendars, and records with precision.
• Manage family health insurance claims, appointments, and reconciliations of payments.
• Draft and manage letters, emails, and official correspondence with excellent attention to detail.
• Handle guest arrangements, appointment scheduling, and follow-up communications with accuracy.
• Oversee dealership visits, vendor management, issue resolution, and dealership development support.
• Ensure confidentiality of all business and personal information at all times.
• Coordinate company policy adherence and provide professional administrative support as required.
  

Requirements

• Experience: Minimum 1.5–5 years as an Executive Assistant, Personal Secretary, or Administrative Assistant to a Managing Director / Senior Leadership.
• Essential Skill: Exceptional follow-up and organizational skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and Google Suite (Sheets, Docs, Forms).
• Strong English communication skills (both verbal and written).
• Ability to take shorthand notes and prepare accurate records.
• Knowledge of travel arrangements and hotel bookings.
• Ability to manage multiple tasks with a proactive, problem-solving, and decision-making approach.
• High level of professionalism, confidentiality, and integrity.
  

• Graduate from a Secretarial College or equivalent educational background in administration or office management.
  

• Salary: ₹40,000 – ₹45,000 per month
• Benefits: Provident Fund (PF), Gratuity, Bonus, Accidental Insurance Policy, Laptop, SIM & Phone provided
• Work Schedule: 6 days a week, 10:00 AM – 7:00 PM
• Work Locations:
• Baner – 4 days a week
• Bhandarkar Road – 1 day a week
• Pune Station (Camp) – 1 day a week