Executive Assistant to Managing Director

Job Description: Executive Assistant to the Managing Director

Location: Nagpur, Maharashtra

Experience: 4–8 yrs

About the Company:

We are hiring for a leading comapny in building construction and real estate development in Nagpur.

Role Overview:
We are seeking a dynamic and detail-oriented Executive Assistant to support the Managing Director (MD). The ideal candidate will be proactive, highly organized, and able to manage business priorities in a fast-paced environment. This role demands excellent communication skills, discretion, and the ability to coordinate across multiple departments and stakeholders.

Key Responsibilities

• Executive Support

• Manage the MD’s calendar, schedule meetings, and arrange travel & logistics.

• Prepare meeting agendas, presentations, minutes, and follow-up action items.

• Draft and manage correspondence, ensuring timely responses on behalf of the MD.

• Business Coordination

• Act as a bridge between the MD and internal teams (projects, engineering, procurement, finance, HR, etc.).

• Track deadlines, commitments, and ensure timely follow-ups.

• Support the MD in reviewing MIS reports, project updates, and business proposals.

• Documentation & Research

• Prepare, edit, and maintain documents, reports, and presentations.

• Assist in drafting contracts, project reports, and confidential company documents.

• Conduct research on markets, industry updates, and competitor activities as needed.

• Stakeholder Engagement

• Coordinate with clients, contractors, vendors, and government officials.

• Represent the MD’s office professionally in communications and meetings.

• Confidentiality & Professionalism

• Handle sensitive information with absolute confidentiality.

• Maintain a high level of professionalism and integrity in all interactions.

Qualifications & Experience

• Graduate/Postgraduate in Business Administration, Commerce, or related field.

• 4–8 years of relevant experience as an Executive Assistant / Personal Assistant (experience in real estate, construction, or infrastructure industry preferred).

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong communication skills in English and Hindi; Marathi will be an added advantage.

Skills & Attributes

• Excellent organizational and multitasking abilities.

• Strong problem-solving and decision-making skills.

• Ability to work independently and under pressure.

• High level of integrity, discretion, and confidentiality.

• Professional demeanor with strong interpersonal skills.

Job Type: Full-time

Pay: ₹400,000.00 - ₹500,000.00 per year

Experience:

• Executive Assistant / Personal Assistant: 4 years (Required)

Location:

• Nagpur, Maharashtra (Required)

Work Location: In person