Executive Assistant to Chief Executive Officer

About RINGS & I

RINGS & I is India’s first designer diamond ring studio, offering personalized, made-to-order diamond rings through a truly omnichannel, tech-enabled experience.

Position

• Executive Assistant to Director

Location

• Pune

Job Overview

Rings and I is seeking a dynamic EA. We are looking for a dependable, disciplined, and detail-oriented EA to support our director in cross-functional execution, high- priority coordination, and strategic operations. This role requires a high-growth mindset, strong communication skills, decision-making ability, and a proactive, tech-enabled approach to execution.

• Responsibilities

Cross-Functional Execution & Coordination

• Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows.
• Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools.
• Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark filings, and agreement renewals. Manage documentation through tools like ClickUpand own routine follow-ups.

Strategy & Risk Planning:

• Support strategy projects by documenting plans, maintaining trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks.
• Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools.
• Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables.

Executive Assistance & Administrative Support

• Calendar Management: Maintain and prioritize the Director’s daily/weekly schedule and appointments.
• Meeting Preparation: Research and prepare data, background notes, and talking points in advance.
• Communication Support: Draft, respond to, and manage email communication and document follow-ups.
• Documentation & Slides: Create high-quality presentations, strategic notes, and meeting summaries.

Key Skills and Competencies

• Excellent project coordination and follow-up ability
• Strong written and verbal communication in English and Hindi
• Attention to detail, documentation discipline, and structured thinking
• Ability to multitask and manage multiple stakeholders
• Proficiency in Excel, presentation tools, and digital communication platforms
• High ownership mindset with proactive problem-solving

Qualification

• Proven experience as an Executive Assistant or similar role, ideally supporting senior leadership.
• Excellent organizational, communication, and interpersonal skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and maintain a high level of accuracy and attention to detail.
• Discretion and confidentiality are essential.

Technology Proficiency (Expected):

• Project Management Tools: ClickUp, JIRA, Notion (or equivalent)
• Office Tools: Microsoft Suite, Google Workspace
• Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet
• AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation)
• Design Tools: Canva, Figma (for basic review and coordination)

Attitude & Approach:

• We seek a professional who blends discipline with warmth, and ownership with humility.

The Ideal Candidate:

• Operates with high accountability and attention to detail
• Communicates with clarity, maturity, and respect
• Brings a strong learner’s mindset to understand new domains quickly
• Is punctual, reliable, and consistent in delivery
• Remains calm and focused under pressure