Job
Description
We're Hiring: Senior Admin Manager Location: Mumbai / Pune Experience: 5 years Company: RINGS & I – India’s First Designer Diamond Ring Studio We're looking for a highly dependable and proactive Senior Admin Manager to handle critical day-to-day operations, finance coordination, vendor communication, and studio/office administration. Key Responsibilities Documentation & Compliance Maintain documentation for accounts, finance, budgeting, and secretarial compliances Organize and update financial records and vendor agreements Submit data and support finance team for GST, TDS, and other compliance filings Manage manufacturing invoices, Zoho invoices, receipts, and bills systematically Finance Coordination Handle cash and cheque deposits to the bank Coordinate regularly with bank representatives for business account work Ensure timely documentation and follow-ups with the finance team for payments and filings Invoice & Receipt Management Track and maintain all vendor invoices, office expenses, studio expenses, and other operational receipts Ensure all records are digitized and categorized for easy retrieval and audit readiness Coordinate with vendors for invoice clarifications and follow-ups Procurement & Inventory Procure office materials, supplies, consumables, and equipment Manage studio-specific items like display materials, packaging, ring kits, and promotional items Maintain real-time inventory logs and reorder supplies proactively Facility & Repairs Management Oversee office and studio facility upkeep, cleanliness, and maintenance Coordinate with external vendors for repair work (plumbing, AC, electrical, etc.) Ensure all equipment, furniture, and lighting are in working condition Coordinate for jewellery product repairs and timely follow-ups with relevant vendors Admin Operations & Logistics Dispatch and manage couriers for documentation and material between offices, studios, and vendors Ensure tracking and safe delivery of all dispatches Monitor and follow up on any studio-related shipments and requirements Cross-Team Coordination Liaison with external agencies and internal teams including: Finance HR Legal & IPR Technology & Vendors Enable smooth admin support and document flow across departments Work closely with founders to execute business-as-usual (BAU) and special projects What We’re Looking For Minimum 5 years of experience in administration, office management, or operations Strong documentation, vendor management, and organisational skills Comfortable with digital tools (Zoho, Google Drive, MS Excel etc) Proactive problem-solver with high accountability Willing to travel locally as required for admin or studio support Show more Show less
