Executive Assistant to Chief Executive Officer

Location: Employment Type: Full-time Reports To: CEO

Role Overview

We are seeking a highly organized and proactive Business Operations & Office Administrator to support the CEO and ensure smooth day-to-day operations across the organization and its portfolio companies. This role combines executive assistance, operational coordination, and cross-functional communication, requiring exceptional attention to detail, reliability, and a strong sense of ownership.

Key Responsibilities

1. Executive Support to the CEO

• Manage the CEO’s daily schedule, calendar, appointments, and meeting coordination.
• Arrange and manage domestic and international travel, including itineraries, bookings, and logistics.
• Support the CEO in preparing for key meetings and tracking action items

2. Portfolio Company Coordination

• Schedule and organize financial and operational meetings with portfolio companies.
• Set up and manage monthly review meetings with each portfolio company.
• Track performance and progress of portfolio companies across key operational, financial, and strategic metrics.
• Maintain dashboards, reports, and follow-ups to ensure timely updates.

3. Office & Operations Management

• Manage bank payments, vendor payments, reimbursements, and related documentation.
• Track and report operational expenses; maintain accurate records for budgeting and audits.
• Ensure smooth daily functioning of office activities and administrative processes.

4. Cross-Functional Coordination

• Liaise with finance, HR, operations, and portfolio company teams to ensure timely execution of tasks.
• Drive follow-ups, coordinate communications, and ensure closure of action items.

5. Confidentiality & Professionalism

• Handle sensitive information related to the CEO, business operations, and portfolio companies with strict confidentiality.
• Maintain a high level of professionalism in internal and external interactions.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Commerce, or related field (preferred).
• 5-10 years of experience in executive assistance, office administration, or operations roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High proficiency with MS Office/Google Workspace, scheduling tools, and basic financial tracking.
• Ability to work independently, handle pressure, and manage multiple priorities.
• · Strong ownership mindset with attention to detail.

Why Join Us?

• Opportunity to work directly with the CEO and leadership team.
• High-impact role influencing the operational efficiency of multiple portfolio companies.
• Dynamic, growth-oriented environment.