Executive Assistant to Chief Executive Officer
Company: DefMate (https://defmate.com/) Location: Gurgaon Experience: 3–5 Years Role Overview DefMate is seeking a smart, well-groomed, and proactive Executive Assistant to the CEO . The role combines documentation excellence with strong relationship-building skills , requiring someone who can manage high-level coordination, present confidently, and handle business relations with professionalism. Candidates with a background as an airhostess (aviation / hospitality) are highly encouraged to apply, given their proven skills in communication, discipline, and customer engagement. Key Responsibilities Documentation & Compliance Prepare, align, and maintain dossiers, contracts, supply orders, and certification files. Handle all official documentation for defense and institutional business, ensuring accuracy and timely submission. Relationship Building Act as the first point of connect for key customers, partners, and stakeholders. Build and maintain professional relationships with defense, government, and institutional clients. Represent the company with confidence in meetings and industry events. Coordination & Execution Coordinate with factories for samples, production updates, and dispatches. Assist with presentations, meetings, and follow-ups on behalf of management. Independently manage travel schedules and participate in domestic and international trips for business requirements. Key Skills Excellent spoken and written English communication Well-groomed, professional, and confident in business interactions Strong organizational and documentation abilities Smart, quick learner with the ability to handle sensitive relationships Comfortable with frequent travel (domestic and international) Qualifications Graduate (any discipline); Postgraduate preferred 3–5 years of experience in documentation, business coordination, and relationship handling Candidates with aviation/airhostess background will be given preference Why Join Us Be the face of the CEO’s office in critical business relationships Gain exposure in defense, government, and institutional sectors Travel opportunities and professional growth in a high-impact industry
