Company: DefMate (https://defmate.com/) Location: Gurgaon Experience: 3–5 Years Role Overview DefMate is seeking a smart, well-groomed, and proactive Executive Assistant to the CEO . The role combines documentation excellence with strong relationship-building skills , requiring someone who can manage high-level coordination, present confidently, and handle business relations with professionalism. Candidates with a background as an airhostess (aviation / hospitality) are highly encouraged to apply, given their proven skills in communication, discipline, and customer engagement. Key Responsibilities Documentation & Compliance Prepare, align, and maintain dossiers, contracts, supply orders, and certification files. Handle all official documentation for defense and institutional business, ensuring accuracy and timely submission. Relationship Building Act as the first point of connect for key customers, partners, and stakeholders. Build and maintain professional relationships with defense, government, and institutional clients. Represent the company with confidence in meetings and industry events. Coordination & Execution Coordinate with factories for samples, production updates, and dispatches. Assist with presentations, meetings, and follow-ups on behalf of management. Independently manage travel schedules and participate in domestic and international trips for business requirements. Key Skills Excellent spoken and written English communication Well-groomed, professional, and confident in business interactions Strong organizational and documentation abilities Smart, quick learner with the ability to handle sensitive relationships Comfortable with frequent travel (domestic and international) Qualifications Graduate (any discipline); Postgraduate preferred 3–5 years of experience in documentation, business coordination, and relationship handling Candidates with aviation/airhostess background will be given preference Why Join Us Be the face of the CEO’s office in critical business relationships Gain exposure in defense, government, and institutional sectors Travel opportunities and professional growth in a high-impact industry
Job Title: Vice President – Defence Programs & Institutional Sales Organization: DefMate Location: Gurgaon (with flexibility; travel to Mumbai, Vizag & Naval HQ or as required) Engagement: Full-Time About DefMate DefMate is a defence-first health and hygiene company with established manufacturing facilities producing high-quality consumer goods. The company is now building its dedicated Defence vertical to serve extreme operational environments. With products already patronized within the armed forces, DefMate is engaging closely with material organizations and logistics departments to ensure institutional adoption at scale. The focus is on creating a robust product pipeline and revenue pipeline across the Army, Navy, and Air Force, strengthening India’s defence readiness through innovative, mission-critical solutions. Position Summary We are looking to onboard a senior naval officer (recently retired) with deep understanding of provisioning, medical supply chains, and institutional decision-making within the Indian Navy. This is a Profit & Loss (P&L) leadership role, reporting directly to the CEO, and central to building the Defence vertical by scaling existing patronized products and driving new adoption through DGMS (Navy), DGAFMS, ARS, and other provisioning systems. The role will involve both expanding revenue and shaping the product line by identifying capability gaps where DefMate’s R&D can deliver relevant defence solutions. Key Responsibilities • Lead liaison with DGMS (Navy), DGAFMS, ARS, and other defence procurement units. • Drive adoption and recurring supply of existing patronized products. • Build a pipeline of new products aligned with Army, Navy, and Air Force operational needs. • Identify and define innovation opportunities for DefMate’s R&D team. • Engage regularly with provisioning authorities in Mumbai, Vizag, and Delhi HQ. • Ensure protocol-driven, transparent documentation across all defence interactions. • Travel frequently for high-level meetings, field trials, and stakeholder alignment. Candidate Profile • Senior Indian Navy officer (retired or in transition) with experience in provisioning, procurement, or medical logistics. • Familiarity with DGMS (Navy), DGAFMS, and ARS-based processes. • Strong institutional network and knowledge of decision-making hierarchies. • Passionate about innovation and bridging operational gaps through new solutions. • Highly accountable, proactive, and aligned with DefMate’s mission to serve defence through technology. Role Details • Location: Gurgaon (Remote flexibility; travel required) • Type: Full-Time • Reporting To: CEO, DefMate • Compensation: Competitive with performance-linked structure • Start Date: Immediate / As per mutual agreement
Job Title: Relationship / Sales Manager – Defence Programs & Institutional Sales Organization: DefMate Location: Gurgaon (with flexibility; frequent travel to Mumbai, Vizag & Defence HQ, Delhi) Engagement: Full-Time About DefMate DefMate is a defence-focused company developing and supplying consumable solutions designed for operational and institutional environments. The company works closely with defence and paramilitary establishments to address practical needs through reliable, high-quality products and efficient program execution. Position Summary DefMate is seeking a Relationship / Sales Manager – Defence Programs & Institutional Sales to lead engagement with key stakeholders across the Indian Navy and Army . The role focuses on maintaining strong institutional relationships, managing program execution, and driving sales through structured coordination with procurement and logistics authorities. The candidate may be either: A retired Indian Navy officer with relevant experience in provisioning, procurement, or logistics operations, or A civilian professional with a solid understanding of defence procurement systems and prior experience in institutional or government sales. This role reports directly to the Chief Executive Officer and requires frequent travel to Mumbai, Vizag, and Delhi HQs . Key Responsibilities Manage relationships with defence procurement, provisioning, and logistics departments across Navy and Army. Lead and coordinate all institutional sales efforts, including documentation, proposals, and order follow-ups. Build long-term engagement with decision-makers in Mumbai, Vizag, and Delhi to ensure consistent demand and supply. Track ongoing trials, supply status, and approval processes across relevant commands. Identify opportunities to expand DefMate’s presence through new product categories or operational programs. Ensure timely communication, compliance, and documentation in alignment with defence protocols. Provide regular feedback and insights to the CEO to guide strategic planning and future institutional initiatives. Candidate Profile Background: Retired Indian Navy officer (preferred) with procurement/logistics exposure or a civilian professional with 10–15 years of experience in defence or institutional sales. Knowledge: In-depth understanding of defence procurement processes , documentation, and hierarchical workflows. Network: Established relationships within the Navy (Mumbai, Vizag, Delhi) or other defence procurement setups. Skills: Excellent communication, relationship management, and negotiation capabilities. Attributes: Responsible, proactive, and mission-driven; comfortable working across departments and hierarchies. Preference: Female candidates are strongly encouraged to apply. Role Details Location: Gurgaon (with flexibility and frequent travel to Mumbai, Vizag & Delhi HQ) Engagement Type: Full-Time Reporting To: Chief Executive Officer, DefMate Compensation: Competitive, with performance-linked incentives Start Date: Immediate / As per mutual agreement
Job Title: Business Development Manager - Institutional Sales Organization: DefMate Location: Gurgaon (with flexibility; frequent travel to Mumbai, Vizag & Defence HQ, Delhi) Engagement: Full-Time About DefMate DefMate is a defence-focused company developing and supplying consumable solutions designed for operational and institutional environments. The company works closely with defence and paramilitary establishments to address practical needs through reliable, high-quality products and efficient program execution. Position Summary DefMate is seeking a Business Development Manager Institutional Sales to lead engagement with key stakeholders across the Indian Navy and Army . The role focuses on maintaining strong institutional relationships, managing program execution, and driving sales through structured coordination with procurement and logistics authorities. The candidate may be either: A retired Indian Navy officer with relevant experience in provisioning, procurement, or logistics operations, or A civilian professional with a solid understanding of sales or defence procurement systems and prior experience in institutional or government sales. This role reports directly to the Senior Management/ Chief Executive Officer and requires frequent travel to Mumbai, Vizag, and Delhi HQs . Key Responsibilities Manage relationships with defence procurement, provisioning, and logistics departments across Navy and Army. Lead and coordinate all institutional sales efforts, including documentation, proposals, and order follow-ups. Build long-term engagement with decision-makers in Mumbai, Vizag, and Delhi to ensure consistent demand and supply. Track ongoing trials, supply status, and approval processes across relevant commands. Identify opportunities to expand DefMate's presence through new product categories or operational programs. Ensure timely communication, compliance, and documentation in alignment with defence protocols. Provide regular feedback and insights to the CEO to guide strategic planning and future institutional initiatives. Candidate Profile Background: Retired Indian Navy officer (preferred) with procurement/logistics exposure or a civilian professional with 515 years of experience in defence or institutional sales. Knowledge: In-depth understanding of defence procurement processes , documentation, and hierarchical workflows. Network: Established relationships within the Navy (Mumbai, Vizag, Delhi) or other defence procurement setups. Skills: Excellent communication, relationship management, and negotiation capabilities. Attributes: Responsible, proactive, and mission-driven; comfortable working across departments and hierarchies. Role Details Location: Gurgaon (with flexibility and frequent travel to Mumbai, Vizag & Delhi HQ) Engagement Type: Full-Time Reporting To: Chief Executive Officer, DefMate Compensation: Competitive, with performance-linked incentives Start Date: Immediate / As per mutual agreement
Executive / Personal Assistant Location: Gurgaon / Manesar (On-site) About the Role We are hiring an Executive / Personal Assistant for the Strategy & Planning Office. The role requires someone who is organised, detail-oriented, and thrives in fast-moving environments. You will work closely with a Member of the Board across multiple businesses to ensure that schedules, communication, travel, meetings, and execution run seamlessly. This role — ideal for someone who brings professionalism, composure, and a strong service mindset while enabling leadership efficiency across both professional and personal priorities. What You Will Enable • Smooth management of professional, operational, administrative, and personal priorities • Clear coordination across meetings, stakeholders, schedules, and follow-ups • Strong preparation for reviews, discussions, travel, and daily readiness • Timely tracking of action items and deliverables with complete situational awareness • Efficient systems, trackers, workflows, and relationship management • A well-managed environment that allows leadership to maximise productivity and bandwidth Your Qualities • Demonstrates a polished, professional presence suitable for senior leadership interaction • Strong verbal and written communication with clarity, fluency, and confidence • Naturally courteous, grounded, and respectful in all interactions • High sense of ownership, discipline, and dependable follow-through • Comfortable taking direction with precision and maintaining structure across tasks • Strong sense of presentation, organisation, and personal conduct • Ability to work closely with leadership with humility, discretion, and emotional intelligence • Learns quickly, adapts quickly, and supports leadership with a service-oriented mindset • Represents the office with maturity, refinement, and a calm problem-solving approach Experience Required 3–6 years as EA / Coordinator to CXO, Founder, or Board-level executive Compensation: ₹8–12 LPA Job Type: Full-time, On-site Key Responsibilities 1. Calendar, Meetings & Coordination (25%) • Manage and prioritise the calendar across professional and personal commitments • Ensure meeting readiness with briefs, notes, and key talking points • Coordinate internal and external meetings with structured follow-ups • Track deliverables and create visibility of progress • Assist in leadership reviews, personal appointments, and strategic events • Maintain situational awareness to ensure nothing slips through the gaps 2. Communication & Stakeholder Management (25%) • Act as the primary coordination point for internal and external stakeholders • Draft and review leadership communication and email correspondence • Maintain a structured database of contacts and key relationships • Coordinate discussions with partners, advisors, consultants, and personal networks • Represent the leadership office with professional communication standards • Build and maintain soft relationships required for smoother travel, visits, and meetings 3. Travel, Logistics & Personal Coordination (20%) • Plan domestic/international travel, accommodation, and documentation • Prepare itineraries and manage real-time schedule changes • Coordinate logistics for board meetings, conferences, and personal events • Build relationships with travel partners (hotels, drivers, support staff) for smooth movement • Manage personal arrangements that support leadership’s daily efficiency • Track budgets, reimbursements, and travel-related spending 4. Execution, Operational Follow-ups & Personal Support (20%) • Track progress on projects, instructions, and daily priorities • Build dashboards, trackers, and summaries for rapid decision-making • Coordinate documents, approvals, and workflows across teams • Provide day-to-day personal management support to maximise bandwidth • Assist in tasks requiring on-ground presence, coordination, or follow-through • Enable seamless execution across both work and personal fronts 5. Administration, Organisation & Personal Systems (10%) • Maintain structured files, contact lists, and digital records • Manage renewals, payments, subscriptions, and correspondence • Support administrative and personal organisational processes • Ensure confidentiality across all activities • Build systems that keep leadership organised, prepared, and informed
Executive / Personal Assistant Location: Gurgaon / Manesar (On-site) About the Role We are hiring an Executive / Personal Assistant for the Strategy & Planning Office. The role requires someone who is organised, detail-oriented, and thrives in fast-moving environments. You will work closely with a Member of the Board across multiple businesses to ensure that schedules, communication, travel, meetings, and execution run seamlessly. This role ideal for someone who brings professionalism, composure, and a strong service mindset while enabling leadership efficiency across both professional and personal priorities. What You Will Enable Smooth management of professional, operational, administrative, and personal priorities Clear coordination across meetings, stakeholders, schedules, and follow-ups Strong preparation for reviews, discussions, travel, and daily readiness Timely tracking of action items and deliverables with complete situational awareness Efficient systems, trackers, workflows, and relationship management A well-managed environment that allows leadership to maximise productivity and bandwidth Your Qualities Demonstrates a polished, professional presence suitable for senior leadership interaction Strong verbal and written communication with clarity, fluency, and confidence Naturally courteous, grounded, and respectful in all interactions High sense of ownership, discipline, and dependable follow-through Comfortable taking direction with precision and maintaining structure across tasks Strong sense of presentation, organisation, and personal conduct Ability to work closely with leadership with humility, discretion, and emotional intelligence Learns quickly, adapts quickly, and supports leadership with a service-oriented mindset Represents the office with maturity, refinement, and a calm problem-solving approach Experience Required 36 years as EA / Coordinator to CXO, Founder, or Board-level executive Compensation: ?812 LPA Job Type: Full-time, On-site Key Responsibilities 1. Calendar, Meetings & Coordination (25%) Manage and prioritise the calendar across professional and personal commitments Ensure meeting readiness with briefs, notes, and key talking points Coordinate internal and external meetings with structured follow-ups Track deliverables and create visibility of progress Assist in leadership reviews, personal appointments, and strategic events Maintain situational awareness to ensure nothing slips through the gaps 2. Communication & Stakeholder Management (25%) Act as the primary coordination point for internal and external stakeholders Draft and review leadership communication and email correspondence Maintain a structured database of contacts and key relationships Coordinate discussions with partners, advisors, consultants, and personal networks Represent the leadership office with professional communication standards Build and maintain soft relationships required for smoother travel, visits, and meetings 3. Travel, Logistics & Personal Coordination (20%) Plan domestic/international travel, accommodation, and documentation Prepare itineraries and manage real-time schedule changes Coordinate logistics for board meetings, conferences, and personal events Build relationships with travel partners (hotels, drivers, support staff) for smooth movement Manage personal arrangements that support leadership's daily efficiency Track budgets, reimbursements, and travel-related spending 4. Execution, Operational Follow-ups & Personal Support (20%) Track progress on projects, instructions, and daily priorities Build dashboards, trackers, and summaries for rapid decision-making Coordinate documents, approvals, and workflows across teams Provide day-to-day personal management support to maximise bandwidth Assist in tasks requiring on-ground presence, coordination, or follow-through Enable seamless execution across both work and personal fronts 5. Administration, Organisation & Personal Systems (10%) Maintain structured files, contact lists, and digital records Manage renewals, payments, subscriptions, and correspondence Support administrative and personal organisational processes Ensure confidentiality across all activities Build systems that keep leadership organised, prepared, and informed
Executive Assistant / Personal Secretary Reporting to: Member of the Board Location: Gurgaon / Manesar (On-site) About the Role We are hiring an Executive Assistant / Personal Secretary for the Strategy & Planning Office. This is a high-visibility, high-ownership role that sits at the centre of execution for both professional and personal priorities of a Member of the Board. You will manage calendars, communication, coordination, content, and operational workflows across multiple businesses. You will also handle selective personal tasks, calls, and social media coordination to free up leadership bandwidth. Ideal for someone who is structured, proactive, digitally skilled, and enjoys being the execution backbone for a fast-paced senior leader. About the Reporting Manager – Member of the Board You will support a Member of the Board who has built and scaled businesses across technology, consumer, and industrial sectors. He works closely with leadership teams, investors, influencers, and global advisors. Your role is to ensure he stays fully prepared, organised, and protected from noise — while keeping momentum across all priorities. What You Will Enable Smooth management of professional and personal commitments Clear coordination across teams, partners, agencies, and stakeholders Strong content and communication support, including social media execution High-quality preparation for meetings, reviews, and travel Timely follow-ups, action tracking, and operational clarity Efficient processes, systems, and documentation Significant bandwidth optimisation for the founder Your Qualities Highly organised, proactive, and detail-driven Strong verbal and written communication Excellent drafting, email etiquette, and presentation skills Advanced computer skills (Excel, PowerPoint, Google Workspace) Comfortable with content creation, social media handling, and basic design tools Relationship-focused, calm under pressure, and solution-oriented High discretion with confidential information Ability to multitask across business and personal workstreams Experience Required 3–6 years supporting CXO, Founder, or Board-level leadership in EA / PA / Personal Secretary roles. Compensation ₹8–12 LPA Job Type Full-time, On-site Key Responsibilities 1. Calendar, Meetings & Coordination (25%) Manage and prioritise daily calendar Prepare agendas, brief notes, and meeting readiness documents Coordinate cross-functional meetings and external interactions Track deliverables and ensure structured follow-ups Support planning of leadership reviews and events 2. Communication, Drafting & Social Media (25%) Draft, proofread, and manage email and message communication Coordinate with internal teams, agencies, and external partners Maintain updated contact and relationship databases Assist in content creation: captions, notes, short posts, summaries Coordinate leadership’s social media schedule and content flow Represent the leader professionally in all correspondence 3. Travel & Logistics (20%) Plan domestic and international travel Prepare itineraries and documents Coordinate logistics for meetings, board sessions, and conferences Track reimbursements, budgets, and payments 4. Execution, Tracking & Operational Follow-ups (20%) Track progress across multiple ongoing projects Build simple dashboards, trackers, and status updates Coordinate documentation, approvals, and workflow movement Ensure timely completion of all instructions and tasks 5. Personal Assistance & Organisation (10%) Manage selective personal calls, messages, and scheduling Maintain files, records, and digital documents Coordinate personal tasks, renewals, reminders, and communication Uphold absolute confidentiality across all personal and professional matters If you enjoy structure, clarity, ownership, and working closely with senior leadership — this role gives you a front-row seat to strategy, execution, and real decision-making.
Executive Assistant / Personal Secretary Reporting to: Member of the Board Location: Gurgaon / Manesar (On-site) About the Role We are hiring an Executive Assistant / Personal Secretary for the Strategy & Planning Office. This is a high-visibility, high-ownership role that sits at the centre of execution for both professional and personal priorities of a Member of the Board. You will manage calendars, communication, coordination, content, and operational workflows across multiple businesses. You will also handle selective personal tasks, calls, and social media coordination to free up leadership bandwidth. Ideal for someone who is structured, proactive, digitally skilled, and enjoys being the execution backbone for a fast-paced senior leader. About the Reporting Manager Member of the Board You will support a Member of the Board who has built and scaled businesses across technology, consumer, and industrial sectors. He works closely with leadership teams, investors, influencers, and global advisors. Your role is to ensure he stays fully prepared, organised, and protected from noise while keeping momentum across all priorities. What You Will Enable Smooth management of professional and personal commitments Clear coordination across teams, partners, agencies, and stakeholders Strong content and communication support, including social media execution High-quality preparation for meetings, reviews, and travel Timely follow-ups, action tracking, and operational clarity Efficient processes, systems, and documentation Significant bandwidth optimisation for the founder Your Qualities Highly organised, proactive, and detail-driven Strong verbal and written communication Excellent drafting, email etiquette, and presentation skills Advanced computer skills (Excel, PowerPoint, Google Workspace) Comfortable with content creation, social media handling, and basic design tools Relationship-focused, calm under pressure, and solution-oriented High discretion with confidential information Ability to multitask across business and personal workstreams Experience Required 36 years supporting CXO, Founder, or Board-level leadership in EA / PA / Personal Secretary roles. Compensation ?812 LPA Job Type Full-time, On-site Key Responsibilities 1. Calendar, Meetings & Coordination (25%) Manage and prioritise daily calendar Prepare agendas, brief notes, and meeting readiness documents Coordinate cross-functional meetings and external interactions Track deliverables and ensure structured follow-ups Support planning of leadership reviews and events 2. Communication, Drafting & Social Media (25%) Draft, proofread, and manage email and message communication Coordinate with internal teams, agencies, and external partners Maintain updated contact and relationship databases Assist in content creation: captions, notes, short posts, summaries Coordinate leadership's social media schedule and content flow Represent the leader professionally in all correspondence 3. Travel & Logistics (20%) Plan domestic and international travel Prepare itineraries and documents Coordinate logistics for meetings, board sessions, and conferences Track reimbursements, budgets, and payments 4. Execution, Tracking & Operational Follow-ups (20%) Track progress across multiple ongoing projects Build simple dashboards, trackers, and status updates Coordinate documentation, approvals, and workflow movement Ensure timely completion of all instructions and tasks 5. Personal Assistance & Organisation (10%) Manage selective personal calls, messages, and scheduling Maintain files, records, and digital documents Coordinate personal tasks, renewals, reminders, and communication Uphold absolute confidentiality across all personal and professional matters If you enjoy structure, clarity, ownership, and working closely with senior leadership this role gives you a front-row seat to strategy, execution, and real decision-making.