Executive Assistant

Key Responsibilities

• Schedule Calendar Management
• Manage and maintain the Directors calendar, ensuring optimal time allocation.
• Organize internal and external meetings, video conferences, and appointments.
• Coordinate and plan complex domestic and international travel arrangements, itineraries, and accommodations.
• Communication Stakeholder Management
• Prioritize and handle all incoming and outgoing communications (emails, calls, messages).
• Draft, proofread, and send professional correspondence on behalf of the Director.
• Act as a liaison between the Director and internal/external stakeholders.
• Maintain and update contact lists and manage follow-ups.
• Meeting Preparation Documentation
• Prepare agendas, presentation decks, and supporting documents for meetings.
• Record meeting minutes and ensure action points are followed up.
• Maintain records, contracts, and sensitive documents with utmost confidentiality.
• Special Projects Strategic Support
• Assist the Director with key initiatives such as bid management, business development, and sales support.
• Conduct market research and competitor analysis to provide actionable insights.
• Support in preparing executive summaries, financial reports, and project documentation.
• Operational Administrative Support
• Handle urgent or confidential matters with discretion.
• Monitor task progress and ensure timely execution of assigned responsibilities.
• Provide end-to-end administrative support to enable smooth business functioning.
  

Required Skills Competencies

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong verbal and written communication skills
• Excellent time management, organizational, and multitasking abilities
• High level of discretion, professionalism, and integrity
• Experience in supporting leadership roles in banking, trading, capital markets, or insurance domains is a strong advantage
• Exposure to project management and understanding of bid/sales processes is preferred
  

Educational Qualifications

srmgr1@apmosys.com

• Total Experience :
• Relevant Experience as EA :
• Current Company:
• Current CTC:
• Expected CTC:
• Notice Period:
• Current Location:
  

updated resume

Apmosys Technologies

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Siddharth ShilimkarSr.Manager-Human Resource