Executive Assistant

Position Title:

Designation:

Years Of Experience:

Location:

Qualification:

Key Responsibilities

Managing Schedules:

• Manage the director's calendar and schedule meetings, appointments, and travel arrangements.
• Organize and coordinate internal and external meetings, including preparing agendas and materials.
• Ensure the director is well-prepared for meetings and other engagements.

Communication Management:

• Prioritize emails and respond when necessary
• Draft, review and send communications on behalf of the director
• Answer and respond to phone calls, communicate messages and information to the director
• Maintain and update contact lists and manage communications with stakeholders.

• Assist with special projects and research tasks as assigned by the director.
• Handle confidential information with discretion and professionalism.

Documentation:

• Handle correspondence, including emails and phone calls, and prioritize urgent matters.
• Maintain various records and documents for the director.
• Prepare and edit reports, presentations, and other documents as needed.

Functional Competency:

1. Calendar Management
2. Travel Coordination
3. Microsoft Office Suite
4. Communication Skills
5. Organizational Skills
6. Time Management
7. Discretion and Professionalism
8. Project Management
9. Bid Management
10. Insights into Sales/BD
11. Market Research/ Analysis
12. Financial Domains(Banking, Trading, Insurance, Capital Market)

Behavioral Competency:

1. Ability to handle multiple tasks and prioritize effectively.
2. High level of discretion and professionalism in handling sensitive information.
3. Ability to pay attention to detail
4. Ability to multitask
5. Interpersonal skills