Deputy Manager-HR & Admin

Deputy Manager-HR & Admin

Location: Prabhadevi, Mumbai

Building Materials Industry/ Any Manufacturing industry

Immediate Joiners/ 1 Month notice period candidates Preferred,

Job Summary:

The Deputy Manager-HR & Admin will support the HR functions of the Company in

managing day-to-day human resources operations, ensuring alignment with business goals

and compliance with statutory requirements. This role involves supervising the HR team,

implementing HR strategies and policies, and acting as a point of contact between

management and employees.

Key Responsibilities:

Recruitment & Talent Acquisition (Primary Focus):

· Lead the entire recruitment life cycle: manpower planning, job postings, sourcing,

screening, shortlisting, interviews and offer rollout.

· Collaborate with department heads to understand hiring needs and develop

workforce plans accordingly.

· Use a mix of channels (job portals, social media, referrals, agencies, campus drives)

for sourcing top talent.

· Build and manage a strong internal talent pipeline and maintain a candidate

database.

· Monitor recruitment metrics such as time-to-hire, cost-per-hire, and source

effectiveness.

· Drive employer branding initiatives to position the company as an employer of

choice.

· Maintain recruitment MIS and generate weekly/monthly reports for leadership

review.

· Ensure recruitment practices comply with Indian labour laws and internal policies.

HR Operations:

· Maintaining and updating employee master data in HRMS/HRIS

· Creating and maintaining personnel files (physical or digital) and ensuring timely

documentation is maintained with respect to address proofs, PAN, Aadhar card etc.

· Assist in developing and implementing HR policies and procedures in line with

company goals and labour laws.

· Design and implement onboarding and induction processes to ensure smooth

integration of new hires including joining formalities, ID creation and induction

schedules

· Overseeing attendance systems and resolving exceptions.

· Processing leaves requests and ensuring leave policy compliance.

· Conducting exit interviews and coordinating clearance processes.

· Ensuring timely issuance of F&F, relieving letters, and experience certificates.

· Assist in HR audits and help prepare for statutory inspections.

· Managing payroll queries from employees.

Performance Management & Capability Building:

· Implement performance management systems (KPI/OKR based) and ensure that

yearly performance appraisals are carried out in a timely and effective manner.

· Design and deliver learning and development programs for technical and managerial

roles.

Employee Relations & Statutory Compliance:

· Ensure compliance with all labour laws, including PF, ESI, Gratuity, POSH as per

Shops & Establishment Act, and Factories Act.

· Manage employee grievance mechanisms, disciplinary proceedings, conflict

resolution and maintain a positive industrial relations environment.

General Administration:

· Supervise facility management including office infrastructure, travel, housekeeping,

safety, and security.

· Manage vendor contracts and ensure smooth functioning of support services.

· Monitor and optimize administrative budgets.

Culture, Engagement & Communication:

· Drive employee engagement, wellness, recognition programs and communication

initiatives.

· Handling birthday celebrations, festival celebrations, and team-building events.

· Champion company values and promote a positive, inclusive work culture.

HR Reporting & MIS

· Preparing monthly HR dashboards, headcount reports, attrition data, etc.

· Supporting management with ad hoc reports for reviews or planning.

Key Skills & Competencies:

· Strong understanding of Indian labour laws, HR policies, and compliance

requirements.

· Strategic thinking with strong execution and leadership capabilities.

· Excellent interpersonal, negotiation, and conflict-resolution skills.

· Proficiency in HRMS tools, MS Office, and data-driven HR analytics.

· Experience managing HR across multiple business units or factory locations is a plus.

Preferred Qualifications:

· Graduate, MBA/PGDM in HR from a reputed institute is preferable

· 7–10 years of HR & Admin experience with at least 2-3 years in a leadership role

· Experience in manufacturing industry is advantageous.

· Exposure to HR automation is needed.