Administrative Executive

Apparel Resources

cocktail mixer brand

Role Overview

smart, hands-on Administrative & Operations Executive

This role is ideal for someone who enjoys being the go-to problem solver — handling vendors, sourcing materials, ensuring timely deliveries, and keeping operations smooth and cost-efficient.

You’ll work closely with the leadership team and have visibility across functions — administration, vendor management, logistics, and facilities.

Key Responsibilities

Administration & Facility Management

• Manage day-to-day office and facility operations (maintenance, supplies, courier, utilities, etc.)
• Coordinate with vendors and service providers for repairs, rentals, and upkeep.
• Handle office inventory, petty cash, reimbursements, and admin documentation.

Procurement & Sourcing

• Source and negotiate with vendors for packaging, printing, POSM, gifting, and raw materials (for the cocktail mixer brand).
• Compare quotations, finalize suppliers, and ensure on-time deliveries.
• Maintain a vendor database with updated rate cards and performance records.

Logistics & Inventory Management

• Oversee dispatch coordination with logistics partners (Delhivery, Shiprocket, etc.)
• Track packaging and finished goods inventory; maintain accurate movement logs.
• Support marketing and events team with procurement of materials and giveaways.

Vendor & Operations Support

• Build strong vendor relationships; ensure timely payments and service quality.
• Prepare purchase orders, collect invoices, and coordinate with accounts.
• Support internal teams in sourcing products or services as needed.

Qualifications & Skills

• Bachelor’s degree (B.Com / BBA / Operations / Supply Chain preferred)
• 2–5 years of experience in

  administration, procurement, or operations

• Strong negotiation, coordination, and problem-solving skills

• Proficiency in Excel, Google Sheets, and basic vendor documentation

• Excellent communication and interpersonal skills

• Reliable, detail-oriented, and self-motivated with the ability to multitask

Why Join Us

• Opportunity to work across

  two exciting businesses

  – fashion media and a fast-scaling consumer brand
• Dynamic, creative work culture with real ownership and visibility
• Fast growth potential and diverse learning exposure
• A role that directly impacts company efficiency and profitability