Administrative Executive

Namaskaram!

Administration Executive to join our team at Thane (Maharashtra – India).

We’re seeking someone who thrives on organization, enjoys bringing structure to daily operations, and takes pride in keeping the workplace running efficiently. This role calls for a hands-on professional who can manage facilities, vendors, travel, and documentation while ensuring seamless coordination across teams.

Administration Executive

also proud to share that Lenskart is now our strategic investor

🔗Read more here: LinkedIn Post

Who are we looking for:

• Someone with 4–6 years of experience in office administration, facilities, or operations.
• A professional who is organized, dependable, and capable of multitasking effectively.
• Hands-on experience with MS Office, vendor coordination, and facility management.
• Excellent communication and interpersonal skills to collaborate across teams.
• Strong understanding of procurement, budgeting, and administrative compliance.
• Ability to take ownership of day-to-day operations and ensure efficiency.

Top 3 Daily Tasks:

Office Operations:

• Manage day-to-day administrative functions, including housekeeping, maintenance, and logistics.
• Ensure the workplace remains safe, well-maintained, and conducive to productivity.
• Coordinate office events, team gatherings, and travel logistics.

Vendor Management:

• Handle vendor sourcing, quotations, and contract renewals.
• Oversee performance and ensure timely delivery of goods and services.
• Coordinate with the finance team for invoice processing and payment tracking.

Inventory & Asset Management:

• Maintain and update records of office assets and supplies.
• Monitor consumption patterns and ensure timely procurement.
• Support internal audits related to inventory and administrative expenses.

Minimum Work Experience Required:

• 4–6 years of relevant experience in administration or office management.
• Bachelor’s degree in Business Administration, Office Management, or a related field.

Top 5 Skills You Should Possess:

• Office Administration
• Vendor & Facility Management
• Inventory & Asset Tracking
• Budgeting & Expense Monitoring
• Communication & Coordination

What Would You Be Expected to Do:

• Supervise day-to-day operations to ensure smooth functioning of the office.
• Manage travel arrangements — flights, accommodation, and logistics.
• Maintain administrative documentation, vendor contracts, and AMC records.
• Collaborate with HR, Finance, and Tech teams for seamless operational support.
• Handle courier, dispatch, and visitor management systems efficiently.
• Track monthly administrative expenses and ensure cost optimization.
• Assist in planning and execution of internal events and meetings.
• Identify process gaps and suggest improvements for better efficiency.