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Admin

Voltas Limited - A TATA Enterprise

10 years

0 Lacs

chennai tamil nadu india

Posted:3 days ago| Platform:

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Skills Required

engineering spectrum ventilation management coordination tracking compliance security maintenance contracts service payments effectiveness transparency procurement support logistics documentation inventory audits risk regulations data communication presentation negotiation budgeting optimization reporting

Work Mode

On-site

Job Type

Contractual

Job Description

About Us

Voltas is the No. 1* Room Air Conditioner Brand in India. Apart from ACs, Voltas offers a wide range of cooling products including Air Coolers, Commercial Refrigeration, Water Coolers and Water Dispensers. Apart from being the leader in consumer products, Voltas is also one of the world's premier engineering solutions providers and project specialists. We offer engineering solutions for a wide spectrum of industries such as heating, ventilation, air conditioning, refrigeration, electro-mechanical projects, water management, mining, construction & textile.POSITION/ ROLE :Manager AdminLOCATION; BangaloreOBJECTIVETo oversee all administrative functions to ensure efficient and seamless business operations. This includes facilities management, vendor coordination, asset tracking, compliance adherence, and employee services.KEY DELIVERABLES

Office and facility management: Ensure smooth operations of office infrastructure across locations (housekeeping, security, maintenance, pantry, transport, etc.). Supervise facility upkeep, repairs, and renovations in coordination with internal teams and vendors. Maintain a safe, secure, and compliant workplace aligned with statutory and company standards.
Vendor and Contract Management: Identify, negotiate, and manage contracts with service providers (e.g., housekeeping, AMC, security, travel, etc.). Track SLAs, service quality, renewals, and timely payments. Ensure cost-effectiveness and transparency in procurement and contracting.
Administrative Processes & Support: Oversee travel and accommodation arrangements for employees, guests, and senior management. Manage internal logistics, courier, documentation, and front-office operations. Maintain administrative policies and procedures; streamline processes for efficiency.
Asset & Inventory Management: Monitor procurement and usage of office supplies and assets. Ensure accurate tracking of company assets and equipment. Conduct periodic audits of administrative inventory and fixed assets.
Compliance & Risk Management: Ensure compliance with facility-related statutory regulations (fire safety, FSSAI, labor licenses, etc.). Coordinate readiness for audits and inspections. Implement and monitor administrative SOPs and risk mitigation protocols.

Essential Attributes

Data driven communication and presentation skills
Vendor negotiation and contract management
Understanding of statutory compliance in facility management
Budgeting, cost optimization, and reporting skills

QUALIFICATIONS: Graduation / post-graduation with min. 10 years of experience
REPORTING: Head - AdminREPORTEES No (Individual Contributor Role)

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