Admin Executive

Education

Company

www.plabsventures.com

Experience

Job Task Role

• Manage daily administrative tasks, documentation, scheduling, and follow-ups.
• Maintain trackers, databases, filing systems (digital/physical) with accuracy.
• Coordinate with internal teams (Sales, HR, Finance, Ops, Creative, SEO, Paid Media).
• Prepare meeting agendas, take MoMs, and ensure action item closure.
• Communicate clearly in English across email, calls, and messages.
• Anticipate needs, identify gaps, and plan alternatives (Plan A/B/C).
• Make quick decisions for routine issues and escalate critical ones.
• Handle vendor coordination, quotation collection, and negotiations.
• Track inventory, renewals, and procurement requirements.
• Support HR, Finance, and Operations with documentation and process tasks.
• Assist leadership with reports, research, and special projects.
• Ensure timely, accurate communication and seamless task execution across stakeholders.
  

• Timely completion and accuracy of daily admin tasks.
• Zero gaps in communication or follow-up.
• Faster task turnaround time across stakeholders.
• Vendor management efficiency and cost-effective procurement.
• Improved internal coordination and operational flow.
• High reliability and ownership demonstrated consistently.
• Reduced dependencies on leadership for routine decisions.
  

Key Skills

• Excellent written and spoken English.
• Strong organizational and multitasking abilities.
• Ability to think ahead, connect the dots, and anticipate needs.
• Calm and solution-oriented mindset.
• Strong negotiation skills—ability to get things done efficiently.
• Proficiency with Google Workspace (Docs, Sheets, Slides), Excel, and basic project tracking tools.
• Ability to manage schedules, communication, documentation, and follow-ups with precision.
  

Key Behavioural Traits

• High accountability and ownership.
• Sharp, observant, and quick at understanding new tasks.
• Proactive decision-maker with a problem-solving mindset.
• Detail-oriented and structured in execution.
• Collaborative and adaptable across cross-functional teams.
• Calm under pressure with the ability to manage multiple priorities.
  

• Exposure to multi-department operations and leadership collaboration.
• Opportunity to grow into Operations Specialist / Manager-level roles.
• Hands-on learning across business operations, HR, and vendor management.
• Flexible work culture with a focus on productivity and accountability.
• Access to internal training and development initiatives.