Accounts Manager

Accounts Manager

Job Summary

The Accounts Manager is a crucial supervisory role responsible for managing the daily operations of the Accounting team and ensuring the accurate, timely, and compliant execution of all financial transactions for Osaka Connect Dot Com Pvt Ltd. This role focuses on operational oversight, rigorous transaction review, reconciliation management, and the preparation of key performance reports. The Accounts Manager ensures adherence to internal control policies, manages payables and receivables, and coordinates effectively with external stakeholders, including suppliers, B2B agents, and auditors.

Key Result Areas (KRAs)

· Financial Operations & Integrity - Ensuring the daily accounting cycle is accurate, all transactions are recorded correctly, and financial controls are consistently enforced.

· Payable & Receivable Management - Maintaining optimal cash flow by managing supplier and agent payments efficiently and ensuring timely collection of all outstanding receivables.

· Statutory & Reporting Compliance - Ensuring all mandatory reports (internal and statutory) are generated accurately and on time, and compliance with all tax and regulatory requirements is maintained.

· Team Leadership & Process Control - Effectively supervising the Accounts Team and implementing rigorous verification and reconciliation processes across all financial accounts

Key Performance Indicators (KPIs)

· Financial Integrity - Maintain an error rate of less than 0.5% on all material accounts.

· Supplier Payment Compliance (BSP/Supplier) - Achieve 100% adherence to the agreed-upon payment calendar/schedule.

· Accounts Receivable (AR) Overdue Days - Reduce the average collection period to X days (Specific target to be set).

· Timeliness of Monthly Performance Reports - Complete and submit all monthly reports on time

· Successful Periodical Audit Pass Rate - Achieve minimal or zero material audit observations from Internal/Statutory Auditors.

Job Responsibilities

These are the detailed tasks and duties the Accounts Manager performs daily, weekly, monthly, and generally.

A. Daily Operational and Supervisory Responsibilities

• Team Supervision: Directly supervise and guide the Accounts Team, overseeing their daily tasks and ensuring all procedural guidelines are followed.
• Transaction Review: Review and verify all daily accounting entries and transactions for accuracy, proper coding, and adherence to company policies.
• Payment Approval: Execute the payment verification and approval process, ensuring all payments are duly authorized, supported by necessary documentation, and processed correctly.
• Receivable Review: Conduct a daily review of Accounts Receivable (AR) status, identifying overdue amounts and coordinating follow-up actions with the concerned teams.
• Account Reconciliation: Oversee and verify the accuracy of various dailyreconciliations (e.g., Bank, Supplier, Portal Accounts), ensuring discrepancies are identified and resolved promptly.
• Unknown Funds Management: Review and manage the "unknown funds" account daily, ensuring all unidentified transactions are researched, allocated, or cleared within 48 hours.
• Daily Reporting: Compile and submit the Daily Finance Report to the Finance Manager/Management, highlighting key metrics, cash position, and operational issues.

B. Weekly and Monthly Financial Management

• Accounts Payables Management: Manage the Accounts Payables (AP) process, ensuring all supplier invoices are recorded and processed correctly.
• Scheduled Payments: Ensure all critical payments, specifically BSP/Supplier payments, are meticulously processed as per the established payment calendar.
• Profitability Tracking (Daily/Periodical): Monitor and review the periodical status of PLB (Profitability Linked Bonus) achievement, escalating potential shortfalls or issues to the Finance Manager.
• Performance Reporting: Prepare detailed Monthly Performance Reports, analyzing productivity and profitability across multiple dimensions:
• Staff-wise, Agent/Corporate-wise, Airline-wise, Sector-wise, Product-wise, and Supplier-wise Reports.
• B2B Commission Payout Management:
• Conduct the Commission Payout Analysis for B2B agents.
• Ensure strict compliance with TDS (Tax Deducted at Source) applicability and deduction on commission payouts.
• Verify B2B Agents' compliance with GST filing requirements related to their commission payout invoices.
• Initiate the final commission payout to B2B agents after all compliance checks.

C. Statutory and General Compliance

• Statutory Compliance Coordination: Coordinate the preparation, review, and timely payment of all Statutory Reports and dues (e.g., GST, TDS, PF/ESI, Professional Tax), ensuring full regulatory compliance.
• Audit Coordination: Serve as the primary point of contact for the Internal and Statutory Auditors of Osaka Connect, providing required documentation, explanations, and cooperation for all audits.
• Registration & Subscription Renewal: Coordinate the periodical renewal of all necessary company registrations, licenses, and business subscriptions.
• Pricing Structure: Ensure the correct pricing structure and commercial terms are accurately reflected and billed to Corporate clients.
• Portal Fund Maintenance: Manage the portal fund maintenance for various vendors, ensuring adequate balances are available for smooth operations.

D. External Stakeholder Communication

• Supplier Account Review: Periodically review the Supplier Accounts/Portal Accounts statements against internal records to identify discrepancies and ensure accuracy.
• Stakeholder Communication: Manage routine financial communication with B2B Agents and Corporates regarding billing, payments, and financial queries.
• Negotiation Support: Support the Finance Manager in negotiation efforts with Suppliers concerning PLB rates and other commercial terms.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹60,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person