Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Description: Workplace AmbassadorClient: UBS
Location: Hyderabad (Aquila & Centaurus)
Department: Facilities Management - Workplace Services
Reports To: WorkpManager
Position OverviewWe are seeking dynamic Workplace Ambassadors to serve as the face of UBS workplace experience, managing soft services operations and ensuring exceptional employee experiences across Aquila and Centaurus locations. This role requires customer-focused professionals who can seamlessly operate between both sites, acting as the primary point of contact for employees while coordinating various soft services to create a world-class workplace environment.
Key ResponsibilitiesEmployee Experience & EngagementServe as primary point of contact for UBS employees across workplace services
Provide exceptional customer service and resolve employee queries promptly
Proactively engage with employees to understand needs and gather feedback
Support new employee onboarding and workplace orientation
Facilitate employee events, celebrations, and engagement activities
Maintain a welcoming and professional workplace atmosphere
Multi-Location FlexibilitySeamlessly operate between Aquila and Centaurus locations as required
Maintain consistent service standards and employee experience across both sites
Adapt to varying workplace cultures and operational requirements at each location
Support inter-location coordination and employee transitions
Ensure effective communication between site teams and management
Front-of-House & Reception ServicesManage reception desk operations and guest services
Handle visitor registration, access coordination, and escort services
Maintain professional front-of-house presentation and ambiance
Coordinate meeting room bookings and space reservations
Support VIP visits and executive-level guest arrangements
Ensure lobby and common areas maintain premium standards
Workplace Services CoordinationCoordinate soft services including housekeeping, catering, and maintenance requests
Monitor service delivery quality and address any service gaps
Handle employee service requests through ticketing systems or direct interaction
Coordinate with vendors and service providers for seamless service delivery
Support workplace amenity management (cafeteria, wellness areas, recreation spaces)
Manage workplace announcements and communication dissemination
Space & Environment ManagementMonitor workplace utilization and space optimization
Support hot-desking, flexible workspace, and hybrid work arrangements
Coordinate workspace setup for new joiners and relocations
Ensure workplace comfort through temperature, lighting, and ambiance management
Support space planning initiatives and workplace transformation projects
Maintain workplace aesthetics and professional environment standards
Health, Safety & Compliance SupportSupport health and safety protocols and emergency procedures
Monitor compliance with workplace policies and guidelines
Assist in evacuation drills and emergency response coordination
Ensure adherence to COVID-19 and health safety measures
Report safety hazards and coordinate corrective actions
Support workplace wellness initiatives and programs
Technology & Digital Services SupportAssist employees with workplace technology and digital services
Coordinate IT support requests and equipment issues
Support audio-visual setup for meetings and events
Manage workplace applications and booking systems
Provide basic troubleshooting for workplace technology
Support digital workplace initiatives and implementations
Administrative & Operational SupportMaintain workplace documentation and service records
Generate reports on employee feedback and service metrics
Support inventory management for workplace supplies and amenities
Coordinate with facilities teams for operational requirements
Handle administrative tasks related to workplace services
Support budget tracking and cost management initiatives
Required QualificationsEducation & ExperienceBachelor's degree in Hospitality, Business Administration, Communications, or related field
3-5 years of experience in customer service, hospitality, or workplace services
Experience in corporate environment or executive support roles preferred
Background in front-of-house operations, guest services, or employee experience
Experience with multi-location operations is advantageous
Core CompetenciesCustomer Service ExcellenceExceptional interpersonal and communication skills
Strong customer service orientation with problem-solving abilities
Professional demeanor and executive-level interaction capabilities
Ability to handle complaints and difficult situations diplomatically
Proactive approach to employee engagement and satisfaction
Workplace Services KnowledgeUnderstanding of workplace operations and employee needs
Knowledge of soft services coordination and vendor management
Familiarity with space management and workplace optimization
Understanding of health, safety, and compliance requirements
Experience with workplace technology and digital platforms
Operational SkillsStrong organizational and multitasking abilities
Attention to detail and quality service delivery
Ability to work independently and as part of a team
Flexibility to adapt to changing priorities and requirements
Time management and prioritization skills
Communication & Language SkillsExcellent verbal and written communication in English
Proficiency in local languages (Hindi, Telugu) preferred
Professional presentation and public speaking abilities
Active listening skills and emotional intelligence
Cross-cultural communication and sensitivity
Technical SkillsProficiency in MS Office Suite and workplace management systems
Basic knowledge of facilities management software
Familiarity with visitor management and booking systems
Understanding of digital workplace tools and applications
Social media and communication platform knowledge
Key Performance IndicatorsEmployee Satisfaction: Maintain satisfaction scores above 4.5/5.0 for workplace services
Response Time: Address employee queries and requests within 2 hours
Service Quality: Achieve excellence ratings in service delivery assessments
Engagement Metrics: Drive high participation in workplace events and initiatives
Issue Resolution: Resolve 90% of employee concerns at first point of contact
Feedback Implementation: Successfully implement employee suggestions and improvements
Working Conditions & RequirementsLocation Flexibility: Regular rotation between Aquila and Centaurus based on operational needs
Working Hours: Standard business hours (9:00 AM - 6:00 PM) with flexibility for events
Physical Requirements: Significant time spent standing, walking, and interacting with employees
Availability: Occasional support during extended hours, events, or special occasions
Professional Appearance: Maintain professional dress code and grooming standards
Career Development OpportunitiesProgression to Senior Workplace Ambassador or Facilities Executive roles
Cross-training in facilities management and operations
Professional development in customer experience and service excellence
Leadership development and team coordination opportunities
Industry certifications in workplace management and employee experience
Compensation & BenefitsCompetitive salary based on experience and qualifications
Performance-based incentives and recognition programs
Transportation allowance and meal benefits
Comprehensive medical insurance and wellness programs
Professional development and training opportunities
JLL employee benefits and career advancement pathways
Success FactorsEmployee-First Mindset: Genuine passion for creating exceptional employee experiences
Adaptability: Ability to thrive in dynamic, multi-location environment
Professional Excellence: Maintain highest standards of service and presentation
Collaborative Spirit: Work effectively with diverse teams and stakeholders
Continuous Improvement: Proactively seek ways to enhance workplace experience
Ideal Candidate Profile: A customer-focused professional with strong interpersonal skills, workplace services experience, and the enthusiasm to create exceptional employee experiences while managing diverse soft services operations across premium corporate locations.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
