119 Secretarial Compliance Jobs - Page 3

Job Overview: We are seeking a dynamic and experienced Company Secretary to independently manage the secretarial and compliance responsibilities for a group of companies within Transsion Holdings. The ideal candidate will have hands-on experience in handling company secretarial functions, with in-depth knowledge of corporate laws, regulatory compliance, and stakeholder management. This role demands meticulous attention to detail and a proactive approach in ensuring statutory compliance. 2. Key Responsibilities: Independently manage all company secretarial functions for the group companies. Conduct Board Meetings, Committee Meetings, and General Meetings, including drafting of notices, agendas, resolutions, and follow-up actions Draft and maintain minutes of Board, Committee, and Shareholder meetings. Maintain and update all statutory registers and secretarial records as required under the Companies Act, 2013. Handle compliances under Foreign Exchange Management Act (FEMA) including External Commercial Borrowings (ECB). Responsible for timely and accurate filing of forms, returns, and applications with the Registrar of Companies (ROC) and other regulatory authorities. Coordinate and manage Secretarial Audits and other internal compliance processes. Liaise with Registrar and Share Transfer Agents (RTA), Depository Participants (DP), and relevant government/regulatory bodies. Serve as the communication bridge between the company and various stakeholders including shareholders, regulators, and government bodies. Ensure Corporate Social Responsibility (CSR) compliance where applicable. 3. Qualifications: Qualified Company Secretary (CS). 5 + years of relevant experience independently handling a group of companies. Strong knowledge of Companies Act, 2013, FEMA, ROC filing procedures, and related regulations. Exceptional organizational, drafting, and communication skills. Ability to work independently and manage multiple priorities 4. Requirement Company Secretary completion certificate is a must.

Datamatics is seeking an experienced and dynamic Company Secretary Qualification: Qualified CS - Company Secretrarial Minimum 2 to 3 years of experience in secretarial compliances preferably from Listed Company. Experience in handling SEBI compliance, guidelines and disclosures Preparation of Annual Report , Directors reports, Convening Annual General Meeting. Male candidate preferred. Good English communications skills (Written & oral) Job location - Andheri (East), Mumbai Immediate to 30 days of joiners preferred

* Overseeing & ensuring compliance including secretarial matters, adherence to IRDAI & Companies Act * Regulatory developments in BFSI segment * Coordination with regulatory authorities, handling Legal & Secretarial matters. Required Candidate profile *5-7 years of relevant work experience in compliance and secretarial functions. *Qualification in Legal and Secretarial *Preferably has working knowledge of Capital Markets or Banking and compliance.

Data Maintenance/ Assistance to the department Monitoring and maintaining all documents related to vehicles Checking the timely updation of portals Processing the timely renewal of insurance policies Timely preparation of reports for the department as per requirement Assisting the legal department in maintaining MIS for license numbering agreements, printing of various agreements etc Plan and record of stamp papers related to insurance Coordinating for arbitration meetings Maintaining status for file application of Trade-Mark Performing tasks as and when assigned by the management To assist in preparation of agenda , AGM To ensure payment of seating fees to non-executive directors

Role & responsibilities Ensure adherence to all statutory and regulatory requirements under the Companies Act, 2013, LLP Act 2008, and other applicable laws. Hands-on experience with mergers, acquisitions, and corporate governance. Filing and submission of forms with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA), and other regulatory bodies. Maintain statutory records, including registers of directors, shareholders, and related entities. Preparing and filing annual returns, financial statements, and other compliance documents. Liaising with external auditors, legal advisors, and government authorities as required. Preferred candidate profile 2-3 years of experience as a Company Secretary in a corporate environment, preferably in the real estate or construction sector. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Solid understanding of the Companies Act, 2013, and other relevant laws and regulations. Experience in handling secretarial and compliance-related filings and legal documentation.

Amazin Automation: Job Title: Company Secretary (SME IPO Specialist) Experience: Minimum 5 years (with strong expertise in SME IPOs) Key Responsibilities: Ensure compliance with SEBI regulations, the Companies Act, and stock exchange listing requirements. Manage end-to-end SME IPO processes, including documentation, filings, and regulatory coordination. Advise the board on corporate governance, secretarial matters, and compliance. Liaise with regulators, legal advisors, auditors, and other stakeholders. Qualifications: ACS/FCS with a valid membership of ICSI. Proven track record in handling SME IPOs and capital market transactions. In-depth knowledge of SEBI guidelines, LODR, and corporate laws. Compensation: Attractive salary

Job Title: Assistant Manager - Finance(FP&A) Job Description: We are seeking a skilled, experienced and dynamic resource to join our team at the position of Assistant Manager Finance. The ideal candidate will be an MBA-Finance / CA-Inter / ICWA-Inter with experience in FP&A, financial reporting, variance analysis, secretarial and financial regulatory compliances. Key Responsibilities: MIS Reporting: Preparation of MIS reports, providing timely and insightful financial analysis to the leadership to support strategic decision-making. Variance Analysis: Conduct regular variance analysis to identify discrepancies between actual financial performance and budget/forecast and provide recommendations for corrective actions. Budgeting and Forecasting: Assistance in compilation of company's annual budget that aligns with organizational goals and financial targets, followed by forecasting process that includes compilation of historical data, market trends, and business drivers, to maintain accuracy in forecasts for revenue, expenses, and other financial metrics. Secretarial compliance: Regular coordination with the company's secretarial and regulatory consultants to ensure all compliances are duly secured. Accounting accuracy, cash flow and book closure: Overseeing accounting accuracy, cash flow preparation and monthly closure of company's foreign subsidiaries. Audit and Internal Control: Assistance in internal financial controls, providing support during internal and external audits across the Group as required. Qualifications & Preferred Skills: MBA-Finance / CA-Inter / ICWA-Inter. 4-6 years of relevant experience in Financial Planning & Analysis and Business Finance activities. Experience in FP&A, MIS reporting, variance analysis, secretarial and regulatory compliances. Strong understanding of accounting principles, financial regulations and compliance requirements. Strong analytical skills with the ability to translate complex financial data into actionable insights. Good, effective communication and presentation skills. Hands on experience in MS Excel, MS PowerPoint and MS tools. Experience in the technology industry or a similar fast-paced environment. Familiarity with ERP systems (SAP, MS Dynamics, etc.) and BI tools (Tableau, Power BI, etc)

Role & responsibilities Ensure full compliance with all applicable RBI regulations pertaining to NBFC operations. Monitor regulatory changes and assess their impact on the companys policies and procedures. Implement and update internal policies in line with RBI circulars, notifications, and masterdirections. Coordinate with departments for compliance with RBI returns and filings. Assist in secretarial functions from a compliance point of view. Support the Company Secretary in ensuring adherence to corporate governance norms and statutory filings. Maintain updated records of RBI correspondence, approvals, and inspection reports. Organize regular compliance training for relevant departments and stakeholders. Keep the management and staff updated on changes in RBI/NBFC regulations. Maintain robust documentation for compliance processes and regulatory correspondence. Ensure availability of supporting documents for inspections, audits, and filings. Preferred candidate profile Company Secretary (CS) with additional qualification in Law/Finance preferred or CA/MBA. Experience in NBFC compliance with strong RBI regulatory knowledge

Role & responsibilities Candidates must have at least 5 years of post qualification of CS experience. Candidates must have experience with Companies Act, LODR regulations and Secretarial Standards. Experience on board, Committees and General Meeting Compliances. Must have experience with FEMA Regulations, RBI Guidelines, Security control regulation Act/ guidelines. Knowledge of corporate governance and statutory compliance. Experience on Statutory Registers under the Companies Act, filing of statutory forms with ROC, MCA; E-filing (MCA 21, compliances Digital signatures, DIN etc.) Compliance with all the Related Party Disclosures/ MSME/ DPT. Candidates must have experience with handling matters related to Inter-Corporate loans and Investments. Interaction with external and internal auditors and other government bodies.

Role & responsibilities Ensure timely maintenance of statutory registers and secretarial records in accordance with the Companies Act, 2013 and LLP Act, 2008. Manage and update Minutes Books, Register of Members, Register of Directors, Share Transfer Register, and other relevant records. Handle the endtoend process for incorporation of Private Limited Companies and LLPs, including drafting of incorporation documents, coordination with stakeholders and filings with the Registrar of Companies (ROC). Manage name approvals, drafting of MOA / AOA, LLP agreements and other foundational documentation. Prepare and file various eforms, returns, and applications with MCA/ROC and other regulatory bodies. Represent the company for filings, attestations, certifications, and correspondence with MCA, RD, NCLT, and other statutory authorities as required. Coordinate with legal, finance, and external consultants during investment rounds or borrowing arrangements. Assist in documentation and compliance procedures related to the raising of debt or equity capital. Provide support in legal and procedural matters related to mergers, demergers, share buy backs, change in shareholding structure, and other forms of corporate restructuring. Preferred candidate profile The ideal candidate will have a minimum of 3 years of post-qualification experience, specifically handling compliance and governance matters for Private Limited Companies and Limited Liability Partnerships (LLPs). NOTE - ONLY QUALIFIED COMPANY SECRETARY CAN APPLY FOR THIS ROLE

Role & responsibilities Lead and manage secretarial functions for the company and its group entities in compliance with the Companies Act, 2013. Maintain and update all statutory registers and records as per regulatory requirements. Prepare and file annual returns, XBRL reports, charge forms, and other e-forms with the Registrar of Companies within prescribed timelines. Draft the Annual Report ensuring all statutory disclosures are included; coordinate finalization, printing, and dispatch to shareholders. Ensure timely filing of RBI-related returns such as FLA, ODI/APR, and quarterly IOS. Liaise with Finance and Treasury departments to monitor and ensure compliance with banking and treasury regulations. Coordinate with statutory, secretarial, cost, and due diligence auditors to ensure timely completion of audits and submission of reports. Address audit queries and ensure implementation of audit recommendations. Coordinate with IPR consultants for new and renewal trademark filings; monitor trademark status and submit quarterly reports to the Company Secretary. Manage shareholder-related activities including share transfers, transmissions, dividend payments, and investor correspondence. Ensure compliance with SEBI regulations and maintain effective communication with shareholders. Monitor compliance with all applicable laws and regulations; report any non-compliance to the relevant department and Company Secretary. Regularly update the company website with statutory disclosures and compliance-related information. Collaborate with internal departments including Finance, Legal, and Accounts to ensure alignment and timely execution of compliance-related activities. Scrutinize sanction letters, loan agreements, and coordinate with banks and internal departments for clarifications and compliance Preferred candidate profile

I. Company Secretary (In close association with Consultant): Preparation/amendment of the Memorandum and Articles of Association. Filing, registering any document, including forms, returns, and applications by and on behalf of the company with the Registrar of Companies. Maintenance of secretarial records, statutory books and registers. Preparation of Notice and Agenda items required for the Board/General meetings. Arranging board and general meetings, and preparing minutes and resolutions thereof. All work relating to shares and their transfer and transmission. All work relating to the Appointment of Directors and other Key Managerial Personnel in the Company. Preparation of Directors Report and annexures to the report. Creation or modification of the Charge on the assets of the Company. Drafting and vetting of certain required documents. Follow up and initiate if necessary action with local management. Coordination with the corporate team and the local department. II. Accounts : Liaison with Statutory and internal auditors for secretarial-related matters. Bank reconciliation. Support the Account team for the compilation of various data. Preparation of documents for the realization and payment of export/import transactions. Provide support for the monthly GST return. Verification of the vendor’s invoice for GST compliance. Support for the effective implementation of ICS (Internal control system).

Candidate will assist in managing the annual secretarial compliances for client companies and provide support in various corporate law matters. You will work closely with the Company Secretary to ensure that all statutory obligations are met on time.

Handling Board Meetings, Committee Meetings, General Meetings, ROC filing, Compliance, Corporate Governance Practices.

Hocco is Hiring Company Secretary Job Location- Manufacturing Plant- Bavla Gujarat Key Responsibilities: Ensure timely and accurate compliance with provisions of the Companies Act, 2013 and related corporate governance practices. Manage Board and Committee meetings: prepare agendas, draft resolutions, record minutes, and follow up on action items. Maintain statutory registers, filings with the Registrar of Companies (ROC), and annual returns. Oversee FEMA compliance related to foreign investments, ECBs, and ODI. Ensure adherence to SEBI regulations and periodic disclosures, especially if the company is listed or planning to go public. Liaise with regulatory authorities such as ROC, RBI, SEBI, and Stock Exchanges. Draft and review contracts, MOUs, NDAs, and legal documents in coordination with legal advisors. Support due diligence, mergers, acquisitions, and other strategic initiatives. Provide guidance on corporate structuring, secretarial audit, and risk management. Qualifications: Qualified Company Secretary (CS); LLB or additional legal qualification is a plus. 8 To 10 years of relevant post-qualification experience in a mid to large-sized company or group handling multiple entities. Strong understanding of corporate laws, FEMA, SEBI, and compliance procedures. Excellent drafting, communication, and stakeholder management skills.

Role & responsibilities Peer Reviewed PCS firm is looking for 2 CS Trainees or 2 semi-qualified (CS employee). Candidate will get an exposure of: - Due diligence of companies; - Compliances related to secretarial matters under the Companies Act, 2013; - Incorporations of Companies including public, private, OPC, section 8, etc. - LLP regulations - Compliances related to listed/unlisted companies - XBRL, FEMA returns, Secretarial Audits of listed/unlisted companies - Compliances of foreign subsidiary companies Preferred candidate profile

Key Responsibilities: Manage the secretarial compliance under the Companies Act for all entities. Coordinate for statutory filings with ROC, MCA, RBI, and other relevant authorities. Maintain records of Board meetings, shareholder meetings, and statutory registers. Handle investor data submission, audit confirmations, and ESOP record maintenance. Organize and maintain digital and physical compliance documentation. Support statutory and internal audit requirements with timely data and documentation. Skills Required: Working knowledge of Company Law, ROC/MCA filings. Document management and audit handling experience. Secretarial communications and reporting. Location : Gurgoan Experience : 3-6 years Preferred Qualification: CS or CS Semi-qualified or with strong experience in ROC filings

Strides Arcolab Ltd. is looking for Company Secretary to join our dynamic team and embark on a rewarding career journey. To be a designated Company secretary for Group Companies at Vidyavihar (West) officeHandle documentation with high - level of confidentiality. To Manage the secretarial aspects of Board Meetings, AGMs, and other corporate activities including preparation, review and distribution of Notice, Agenda Items, Minutes of the meetings, Board Resolutions, and any other documents as applicable. To ensure and vet the contracts and other documents of the company keeping company interest ahead. Compliance and advisory work relating to Companies Act, ROC and other Secretarial Compliance. To maintain records of all documents required for Audit and establish the right auditable procedures. Prepare and present periodic compliance reports to senior managementTo assist Finance department as and when required

Role & responsibilities - Work closely and act as a point of contact between the Management and Board of Directors for meetings and all events involving the Directors. - Preparing and vetting Board papers, attending Board Meetings and preparing the Minutes. - Responsible for liaising with all Departments and ensuring the latest developments are effectively communicated to the Board of Directors. - Drafting of Notice(s), Explanatory Statements, Agenda and Resolutions. - Preparation of Minutes relating to Annual General Meeting and Extraordinary General Meeting. - To ensure that decisions of the Board of Directors are implemented on time. - Oversee the preparation of AGM from a Secretarial perspective which includes Annual Report / Circular to shareholders / preparation of relevant Board papers. - Guarding private & confidential information and documents. - Responsible for liaising with the Reserve Bank of India under the FEMA, 1999. Updating various Statutory Registers, Filing of various Forms with RBI. - Responsible for liaising with RoC and making sure that all the relevant forms have been filled up in time and resolving any query arising from the said office. - Responsible for work relating to shares and their transfer and transmission. - Managing and assisting the operations & procurement team in contractual agreements with vendors and customers. - Responsible for overall management of the Company Secretarial functions and all secretarial compliances. Preferred candidate profile ACS qualification (Member of ICSI)

Greeetings, We are Seeking for a Finance & Accounts Manager _ IFRS, IND AS, SAP _ at Bangalore for a Global Pharma Company. Key Responsibilities : Solid working knowledge of IFRS and IND AS , including accounting policies and implementation. Handling Accounts Receivable (AR) and Accounts Payable (AP) processes. Oversee Inventory accounting . Manage Capex and Fixed Asset Accounting , including disposals and lifecycle tracking. Hands-on experience with SAP and digital accounting/documentation systems. Ensure secretarial and accounting compliance in line with statutory requirements. Coordinate and manage internal and external audits . Apply knowledge of Direct and Indirect Taxation (GST, TDS, Income Tax, etc.) Desired Attributes : Self-driven with a proactive mindset. Ability to challenge the status quo and identify improvements. High attention to detail and accuracy in financial operations. Candidate Profile Qualification : CA / CS (must) Experience : 6 to 12 years of relevant experience Location : Bangalore Interested Candidates kindly share your updated cv to uma@bvrpc.com

Key accountabilities/ responsibilities Ensuring Corporate compliance - Assist in managing group of companies. - Due diligence - Assist in convening Board and shareholders meetings - Preparation of Annual reports. - Compliance with Corporate Laws including Companies Act - Assist in fund raising - Assist in FEMA compliances - Assist in Internal Audit - Assist in Corporate actions including dealing with Depositories Role Demands (travel) Yes Location Gurugram Essential & Desirable Company Secretary LL.B Ability to work under pressureExperience on stakeholders relations internal and externalExperience on handling Audits (Statutory & Internal) Ability to handle secretarial matters of group companies. Experience in Fund Raising 10- 12 years of Experience

Roles and Responsibilities 1. Drafting of Notice, Agenda, Minutes of Board, Committee, General Meetings. 2. Independently maintaining Statutory Registers and Records of the Company. 3. All Company Secretary Activities. 4. Knowledge of Secretarial Compliance, LLP Act, and Companies Act. 5. CSR, Conversion of Co. into LLP and LLP into Company. 6. Monitoring day-to-day affairs of the Company & ensuring the required statutory compliance. 7. Risk Management: Identify and help mitigate regulatory and compliance risks. Desired Candidate Profile Legal and Secretarial Role

Objective: Corporate Governance and Secretarial Services, Secretarial and Compliance, Certifications and Returns. RESPONSIBILITIES AND ACTIVITIES: The Company Secretary (CS) will lead all CSs practices and objectives that will provide the company with compliance to all the applicable regulations, laws, regulations, standards and codes while upholding the organisations values at all times. CS is also responsible for Secretarial Services for and conducting all the meetings as per standards, so as to support the achievement of the Companys business goals. Reporting directly to the General Manager, and working closely with colleagues to ensure all compliances are undertaken in accordance with applicable regulations, so as to ensure any risk to the business is minimised. Main Function Responsibilities and Activities: The overall management and development of all aspects of CS , including: Corporate Governance and Secretarial Services Secretarial and Compliance, Certifications and Returns Position responsibilities and activities Develop and deliver the end-to-end corporate governance functions for SAESI at a highest standard; Guide the management by giving the brief background on the requirement, goal to be achieved and propose a viable action to meet the targeted goals, while explaining the associated risks in doing/or not doing the proposal, so that facilitating management to form and implement organizational policies and procedures and for constitution of committees; Raise and discuss corporate governance issues with the management; Ensure that all of the applicable laws, statutory and regulatory requirements are met by SAESI without any deviation Ensure compliance with governance procedures; Manage Corporate Governance framework for the company; Assisting the chairman of the SAESI Board in preparing for and conducting all the meetings as per standards; Creating and updating annual board calendar; Holding all the meetings intime and all the applicable stakeholders are notified within specified timelines; To ensure all the meetings are having the required quorum, properly constituted, organized and held as per the regulatory standards and all the reference documents are made available; All the necessary documents (Meeting Notice, Agenda, attendance, MoM etc) are prepared and archived; Minute all the meetings and the discussion points are recorded archived and appropriately circulated; Hold unscheduled meetings as per the requirements, as per the norms; Organize independent professional advice, if requested by the board or individual directors; To Coordinate with SEP Counsel, SIPL Counsel and Practicing Company Secretary for making sure all the applicable documents are appropriately prepared, signed and promptly submitted to appropriate agencies; Maintain 100% confidentiality on all the information discussed during the various meetings and discussions in regards to SAESI and related organizations; Bringing issues to the surface, especially those relating to reputational risk; To make sure and sign SAESI audited balance sheet and Director Reports and distribute financial statements in accordance with applicable legislation and the SAESIs constitution; Facilitate all the activities related to new directors induction and resignation of existing directors; Regularly update self on all the changes made to applicable laws / regulations and appraise management on the implications and initiate appropriate actions to meet the new requirements; Ensure required shares (for both investment in cash and investment in kind) are calculated and issued as per the applicable regulations and all the required supporting documentation is available and archived; Ensure applicable RBI / FEMA reportings are made within time and as in appropriate manner; Advice, communicate and receive all the yearly returns from all the directors and all the returns are filed and appropriately archived; Advising the board on its responsibilities with regard to risk management and internal controls. Advising the board on the applicable laws, regulations, standards, and codes relating to reporting of nonfinancial information; Offer required support and services by taking additional responsibilities from time to time as advised by the management; Perform all Health, Safety & Environment(HSE) related duties as per his / her job requirements and follow HSE norms as applicable. Educational Qualifications Requires a Licence from The Institute of Company Secretaries of India (ICSI) after completing 10+2 or Intermediate from any discipline, Additional Degree or Diploma in the streams Finance /Law /Business Management or an equivalent combination of education and experience may be an added advantage, Professional Skills Good understanding on the scope of work; Thorough understanding of the Company Law 2013 to ensure legal compliance - Expert; Thorough understanding applicable laws, regulations, standards, codes, regulations and compliance requirements -Advanced; Extensive knowledge of contemporary CS practices and strategies Advanced; Ability to implement and lead organizational strategies in CS - Advanced; Ability to succeed in multiple roles without loosing focus Advanced Must possess the ability to comprehend legal language, ascertain the applicability, communicate, implement the required action and fulfill the legal obligations. - Advanced Ability to exercise sound judgment and make decisions in support of SAESIs objectives; demonstrated ability to bring new solutions to complex Company issues. Advanced Requires proficiency with Microsoft Office Suit. - Advanced Effective verbal and written communication and presentation skills required; Interpersonal skills across the organization and various levels of individuals- Advanced Must be fluent in English

Role Overview: We are seeking a qualified Company Secretary with hands-on corporate legal experience to manage the legal and secretarial compliance for the Indian group of entities. The role requires a proactive professional with strong knowledge of Indian corporate laws, regulatory filings, board procedures, and legal documentation. Key Responsibilities: Company Secretarial: - Ensure compliance with Companies Act, FEMA, RBI, SEBI regulations (as applicable) - Organize and manage Board and Shareholders meetings drafting notices, agendas, minutes - Maintain statutory registers and records - Handle annual filings with MCA and other regulatory authorities - Coordinate with auditors, consultants, and group legal/compliance teams Legal: - Draft, review commercial contracts, NDAs, vendor agreements, etc. - Support in legal documentation and due diligence for new projects or partnerships - Manage compliance with applicable laws and regulations - Liaise with internal & external legal counsel on matters involving litigation or advisory. - Provide legal risk assessments to internal stakeholders - Work with Legal heal in any other matters as deemed necessary Candidate Profile: - Qualified Company Secretary (CS); Law degree (LLB) preferred - Minimum 3-4 years of post-qualification experience in legal and secretarial functions in reputed companies - Strong understanding of corporate law, commercial contracts, and regulatory frameworks - Excellent drafting, communication, and stakeholder management skills - Ability to work independently and coordinate with cross-border teams

Role & responsibilities Statutory Compliances under the Companies Act 2013, SEBI Listing (LODR) Regulations and Corporate Laws. Ensuring compliances as applicable to the other business process and functions, including managing and driving the web based compliance tool; Preparation of resolutions, notice, agenda, compliances as per secretarial standard and minutes of board and committee(s) meetings; Ensuring communication and implementation of the Board decision and policies; To assist in preparation of Annual Report conducting of general meetings / postal ballot To handle compliances under SEBI Prevention of Insider Trading Regulations and SDD Tool; Investor communication and handling of grievances. Liaise and co-ordinate with RTA, CDSL, NSDL, etc. for transfer, transmission and dematerialization of shares; Co-ordination with Statutory and Regulatory Authorities (ROC, RBI, SEBI, MCA), Depositories including handling regulatory audits and inspections; Actively involved in the tracking, interpretation, and end to end implementation of circulars and regulations issued by the Exchanges, Depositories & SEBI and communicating the same to relevant teams with actionable; Ensure all periodic and ad-hoc regulatory filings are submitted correctly and in time; Updation of Statutory registers and records; Streamline and improve existing compliance and operational processes; Any other work related to secretarial matters as may be assigned.