Purchasing Executive

Company Description

More Retail Private Limited, a leading food and grocery retailer in India, ventured into the retail sector in 2007 by acquiring Trinethra Super Retail. With its stores operating under the "MORE" brand, the company has established a significant footprint across the country. MORE operates 877 Supermarkets and 40 Hypermarts across several states. Additionally, MORE is one of the top grocery vendors on Amazon India's e-commerce platform.

Role Description:

This is a full-time on-site role for a Purchasing Executive located in the Chunni Kalan in Mohali district. The Purchasing Executive will be responsible for Creating Purchase Order, Purchase requisition, managing vendor invoices, processing payments, and maintaining accurate financial records. Daily tasks will include communicating with vendors, negotiating contracts, and maintaining inventory levels.

Principal Responsibilities

• Generate and issue purchase orders (POs) based on requisitions and approved budgets.
• Collaborate with procurement and sourcing teams to ensure that POs reflect negotiated terms and prices.
• Accountable for Project DC movements and make discard notes for scrap assets.
• Responsible for moving assets through ATS movement as per physical qty and Project DC auditing and maintaining Assets as per FAR.
• Visit the warehouse and ensure a proper ATS record of assets.
• Ensure accuracy in PO details, including quantities, pricing, and delivery schedules.
• Track and follow up on PO statuses with vendors to ensure timely delivery of goods and services.
• Communicate with suppliers regarding PO adjustments, delays, or any necessary changes.
• Maintain an organized record of all POs and related documents in the procurement system.
• Assist in resolving discrepancies between POs, goods received, and invoices.
• Provide reports on PO activities and work with the finance team to reconcile outstanding POs.
• Ensure compliance with internal purchasing policies and external regulations.
• Support the procurement team in vendor management and performance evaluations.
• Verify billing details to ensure accuracy and compliance with contract terms.
• Handle billing inquiries from customers and internal stakeholders
• Follow up on overdue accounts and communicate with clients/Vendor regarding past-due invoices

Education and Experience

• 1 to 3 years of relevant experience.
• Proficient in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office.
• Proficient in Microsoft Excel (V lookup, Pivot table & etc)
• Ability to manage multiple priorities and meet deadlines.
• B.Tech / Diploma in Electricals is preferred

Values

• Collaboration
• Frugality
• Innovation
• Grit
• Integrity
• Growing Talent