The Technical Superintendent is responsible for overseeing the technical management and maintenance of assigned vessels, ensuring their safe, efficient, and cost-effective operation. The role requires close coordination with vessel crews, ship owners, and relevant stakeholders to ensure compliance with international regulations, class requirements, and company standards. Key Responsibilities: Vessel Maintenance & Performance: Monitor and manage the maintenance, repairs, and overall technical performance of assigned vessels. Dry Docking & Repairs: Plan, supervise, and coordinate dry-docking, major repairs, and maintenance schedules within budget and timeline. Budget Management: Prepare and manage operational budgets for vessel maintenance, repairs, and procurement of spare parts. Regulatory Compliance: Ensure vessels comply with international maritime regulations (ISM, ISPS, MARPOL, SOLAS, etc.), class requirements, and company policies. Safety & Environmental Compliance: Ensure strict adherence to safety and environmental regulations and promote a culture of safety within the fleet. Crew Support & Training: Provide technical guidance and support to shipboard staff and ensure adequate training on new technologies and regulatory requirements. Inspections & Audits: Conduct regular vessel inspections and audits to ensure technical integrity and compliance with company and regulatory standards. Incident Investigation: Assist in the investigation of technical incidents and accidents, providing reports and recommendations to prevent recurrence. Procurement & Inventory Management: Oversee procurement of spare parts, lubricants, and stores, ensuring cost-effective and timely supply. Reporting: Maintain accurate records of vessel performance, technical incidents, and maintenance schedules, providing reports to management as required. Qualifications & Experience : Bachelor's degree in Marine Engineering. Chief Engineer (COC Class 1) or equivalent seagoing experience preferred. Minimum of 5-10 years of experience in technical management of ships, preferably in bulk carriers, tankers, offshore vessels, or container ships. Strong knowledge of ship repair, dry docking, and maintenance planning. Familiarity with classification societies, flag state requirements, and international maritime regulations. Strong problem-solving, decision-making, and leadership skills. Excellent communication and interpersonal skills. Proficiency in using ship management software and MS Office applications. Preferred Skills & Attributes: Experience in managing a fleet of vessels and working with multinational crew and stakeholders. Ability to work under pressure and manage multiple priorities effectively. Strong analytical and negotiation skills for budget and cost control. Willingness to travel for ship inspections and attend dry dockings. Employment Type: Full-time Compensation & Benefits: Competitive salary with industry-standard benefits package. Show more Show less
We are looking for a highly organized, detail-oriented, and discreet Personal Assistant to support the Senior Management Team. The ideal candidate will play a key role in ensuring smooth coordination, effective communication, and time management for the leadership team. This role requires someone with a proactive mindset, excellent interpersonal skills, and the ability to handle confidential information with integrity. Key Responsibilities: Calendar & Schedule Management Coordinate calendars for multiple senior leaders. Schedule and confirm meetings, appointments, and calls. Manage reminders and daily agenda updates. Travel & Logistics Handle domestic and international travel arrangements. Organize visas, accommodation, transport, and itineraries. Manage travel reimbursements and documentation. Communication & Correspondence Serve as the primary point of contact between senior management and internal/external stakeholders. Draft, edit, and proofread business communication, presentations, and emails. Ensure timely response and follow-up on critical matters. Meeting Support Organize and coordinate internal and external meetings. Prepare agendas, take minutes, and track action items. Ensure all necessary materials and information are prepared in advance. Administrative & Office Support Maintain confidential files, records, and databases. Manage expense claims and petty cash for the leadership team. Coordinate with other departments for executive requirements. Internal Staff Events Plan, organize, and coordinate internal staff events such as team offsites, town halls, celebrations, and other employee engagement activities. Liaise with vendors, venues, and internal stakeholders for smooth execution. Manage event budgets, communications, and logistics. Project & Task Management Assist in special projects and strategic initiatives as needed. Conduct basic research and compile relevant information for reports or decision-making. Qualifications & Skills Graduate in any discipline; additional secretarial or business administration qualification preferred. Minimum 5 years of experience as a PA or Executive Assistant, preferably supporting senior leadership. Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Discretion, reliability, and a proactive approach to problem-solving. Ability to manage multiple priorities and work independently. Experience in event planning or coordination is an advantage. Additional Information Working Hours: Monday to Friday (9:00AM to 6:00 PM), flexibility required for urgent tasks or extended hours. Work Environment: Professional, fast-paced, and collaborative. Compensation: As per industry standards and candidate experience. Show more Show less
The Manager – Internal Control will play a critical role in safeguarding the company’s financial integrity, compliance, and operational effectiveness. Based in Mumbai, you will review and verify all vendor payments and long-term contracts before execution, ensuring adherence to both financial and non-financial policies of the organization. This role requires a detail-oriented professional with strong analytical skills, sound judgment, and a thorough understanding of risk assessment and internal compliance frameworks specific to ship management. As the Manager - Internal Control , you will report to the General Manager - Finance & Accounting and the Owners of the company. Key Responsibilities: 1. Payment Controls o Review all vendor payments (local and offshore) before processing to ensure accuracy, validity, and compliance with internal financial policies. o Verify supporting documentation, payment authorizations, and correct GL codes. o Monitor budget allocations, flag exceptions or variances, and coordinate with Finance/Procurement for timely resolution. 2. Contract Review o Examine all long-term contracts (e.g., supply agreements, vessel service agreements, technical management contracts, lease agreements, charters) prior to approval. o Ensure contracts comply with commercial, legal, financial, and operational policies. o Analyze risk exposures (financial thresholds, penalty clauses, indemnities) and non-financial factors (service levels, delivery timelines, ESG/HSSEQ requirements). 3. Policy Compliance & Monitoring o Evaluate transactions against defined SOPs for both financial parameters (cost structure, payment terms, credit period, budget impact) and non-financial parameters (vendor performance metrics, HSEQ compliance, service reliability). o Conduct periodic compliance checks on payments and contracts to verify alignment with policy. o Propose enhancements to existing control processes to mitigate gaps and streamline workflows. 4. Risk Management & Reporting o Identify potential control risks (fraud, misstatement, non-conformance) and escalate issues promptly to senior management. o Prepare internal control reports and dashboards highlighting key risks, exceptions, and action plans. o Track corrective actions stemming from internal audits or compliance reviews and ensure timely closure. 5. Process Improvement & Automation o Lead initiatives to strengthen the internal control framework—introduce new checks, tighten approval flows, and document process changes. o Partner with IT/ERP teams (e.g., SAP, Oracle) to automate control checkpoints (e.g., payment thresholds, contract-expiry alerts, vendor master data validations). o Conduct training sessions for relevant stakeholders (Procurement, Operations, Accounts Payable) on updated control policies and best practices. Requirements: • Education: o Bachelor’s degree in finance, Accounting, Commerce, or a related discipline. o CA / CPA / ICWA / MBA (Finance) is preferred. • Experience: o 8-10 years of experience in internal controls, audit, or compliance—ideally within the ship-management sector. o Proven track record of reviewing payments and long-term contracts in a high-volume environment. • Technical Skills: o Strong analytical and critical-thinking abilities. o Proficiency in MS Office (Excel, Word) and familiarity with ERP systems (SAP ECC/S4, Oracle, MS D365). o Working knowledge of HSEQ/ESG considerations in vendor/service agreements. • Soft Skills: o Exceptional attention to detail and process orientation. o Strong communication and interpersonal skills—able to liaise effectively with cross-functional teams (Procurement, Operations, Legal, IT). o High integrity, ethical mindset, and ability to handle confidential information. o Proactive, solution-oriented, and able to work independently under tight deadlines. Key Attributes: • Demonstrated ownership and accountability—ensures controls are robust and adhered to. • Ability to balance risk mitigation with operational efficiency. • Collaborative mindset—partners with stakeholders to build a strong internal control culture. • Commitment to continuous learning (e.g., keeping abreast of maritime regulations, audit best practices). Show more Show less
We are looking for a highly organized, detail-oriented, and discreet Personal Assistant to support the Senior Management Team. The ideal candidate will play a key role in ensuring smooth coordination, effective communication, and time management for the leadership team. This role requires someone with a proactive mindset, excellent interpersonal skills, and the ability to handle confidential information with integrity. Key Responsibilities: Calendar & Schedule Management Coordinate calendars for multiple senior leaders. Schedule and confirm meetings, appointments, and calls. Manage reminders and daily agenda updates. Travel & Logistics Handle domestic and international travel arrangements. Organize visas, accommodation, transport, and itineraries. Manage travel reimbursements and documentation. Communication & Correspondence Serve as the primary point of contact between senior management and internal/external stakeholders. Draft, edit, and proofread business communication, presentations, and emails. Ensure timely response and follow-up on critical matters. Meeting Support Organize and coordinate internal and external meetings. Prepare agendas, take minutes, and track action items. Ensure all necessary materials and information are prepared in advance. Administrative & Office Support Maintain confidential files, records, and databases. Manage expense claims and petty cash for the leadership team. Coordinate with other departments for executive requirements. Internal Staff Events Plan, organize, and coordinate internal staff events such as team offsites, town halls, celebrations, and other employee engagement activities. Liaise with vendors, venues, and internal stakeholders for smooth execution. Manage event budgets, communications, and logistics. Project & Task Management Assist in special projects and strategic initiatives as needed. Conduct basic research and compile relevant information for reports or decision-making. Qualifications & Skills Graduate in any discipline; additional secretarial or business administration qualification preferred. 1-3 years of experience as a PA or Executive Assistant, preferably supporting senior leadership. Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Discretion, reliability, and a proactive approach to problem-solving. Ability to manage multiple priorities and work independently. Experience in event planning or coordination is an advantage. Additional Information Working Hours: Monday to Friday (9:00AM to 6:00 PM), flexibility required for urgent tasks or extended hours. Work Environment: Professional, fast-paced, and collaborative. Compensation: As per industry standards and candidate experience. Show more Show less
You are a detail-oriented and proactive Commercial Operations Executive responsible for supporting the post-fixture operations of the owned fleet. In this role, you will closely collaborate with charterers, brokers, agents, and internal teams to ensure efficient and profitable voyage execution. Your key responsibilities will include handling post-fixture operations such as voyage planning, laytime calculations, and cargo documentation. You will be required to liaise with charterers, agents, bunker suppliers, and shipmasters to coordinate voyage instructions. Monitoring vessel performance to ensure compliance with charter party terms, following up on freight invoices, demurrage/despatch claims, and cost approvals are also part of your duties. Maintaining voyage records, preparing voyage profitability reports, supporting the Commercial Manager in fixture execution, and operational follow-ups will be essential. Additionally, you will coordinate port clearance requirements, ensure timely dispatch of relevant documents, maintain close communication with shipboard staff to ensure voyage efficiency and issue resolution, and track market developments while assisting in gathering commercial intelligence. To excel in this role, you should hold a degree in Shipping, Maritime Studies, or a related field with a minimum of 5 years of experience in commercial or post-fixture operations within a drybulk ship owner/operator environment. A sound understanding of shipping documentation, charter parties, and voyage execution processes is required. Your strong coordination skills, ability to handle time-sensitive tasks under pressure, familiarity with voyage management systems like IMOS, proficiency in MS Excel and general business communication tools, and your capacity to work effectively in a team with attention to detail and willingness to learn are crucial. In return, you will have the opportunity to work with a growing ship-owning company, gaining hands-on commercial exposure in a professional working environment with a collaborative team culture. A competitive compensation package with potential for career growth is offered to you.,
Job Description – Purchaser Position Overview The Purchaser will be responsible for handling the complete procurement cycle for all allocated vessels, ensuring timely, cost-effective, and quality supply of spares, stores, provisions, services, and repairs. The role requires strong vendor management, negotiation skills, and close coordination with technical and operations teams to maintain uninterrupted vessel operations. Key Responsibilities Procurement Management Manage end-to-end procurement of stores, spares, provisions, lubricants, bunkers, and services for all assigned vessels. Ensure requisitions from vessels are processed efficiently and in line with company procedures. Source, evaluate, and select vendors ensuring competitive pricing, quality, and timely delivery. Vendor & Contract Management Build and maintain strong relationships with suppliers, ship chandlers, and service providers globally. Negotiate terms, contracts, and credit facilities to achieve cost savings and favorable supply arrangements. Monitor supplier performance in terms of quality, reliability, and delivery timelines. Compliance & Documentation Ensure all procurement activities comply with company policies, budgetary controls, and international shipping standards. Maintain accurate records of purchase orders, contracts, invoices, and delivery receipts. Coordinate with accounts for timely payment and reconciliation of supplier invoices. Coordination with Stakeholders Liaise with Superintendents, Masters, and Chief Engineers to understand vessel-specific requirements. Coordinate with logistics and freight forwarders to ensure smooth delivery at ports worldwide. Provide regular updates on purchase order status and resolve supply chain disruptions. Cost & Efficiency Control Monitor and control procurement budgets for assigned vessels. Identify opportunities for cost optimization and alternative sourcing. Participate in vendor audits and cost benchmarking exercises. Qualifications & Experience Bachelor’s degree in Supply Chain, Marine Engineering, or related field. Minimum 5 years of purchasing/procurement experience in the shipping industry (technical stores & spares preferred). Strong knowledge of marine equipment, consumables, and international supply chains . Familiarity with procurement software/ERP systems (e.g., ShipServ, Danaos, Sertica, or similar). Skills & Competencies Excellent negotiation and vendor management skills. Strong communication and coordination ability across multicultural teams. Ability to work under pressure and manage multiple vessel requirements simultaneously. Detail-oriented with strong organizational and documentation skills. Good understanding of Incoterms, customs, and port regulations. Reporting Reports to: Procurement Manager / Head of Supply Chain Works closely with: Technical Superintendents, Vessel Masters, Chief Engineers, Accounts & Logistics teams
Job Title: QHSE Executive Location: Mumbai Department: QHSE (Quality, Health, Safety, and Environment) Reporting To: Head QHSE Job Summary: The QHSE Assistant will support the implementation and maintenance of the company’s Quality, Health, Safety, and Environmental (QHSE) policies and procedures. This role involves assisting in documentation, audits, compliance monitoring, and training initiatives to ensure adherence to industry regulations and company standards. Key Responsibilities: Assist in the implementation and monitoring of QHSE policies, procedures, and guidelines. Maintain and update QHSE documentation, reports, and records. Support internal and external audits, including preparation of required documentation. Monitor compliance with industry regulations (ISM, ISO, MARPOL, SOLAS, etc.). Assist in conducting risk assessments and safety inspections in office and onboard vessels. Help in organizing QHSE training sessions and awareness programs for employees. Collect and analyze QHSE data to identify trends and areas for improvement. Support incident and accident investigations by compiling reports and follow-up actions. Coordinate with different departments to ensure QHSE best practices are implemented. Assist in liaising with regulatory bodies and ensuring compliance with statutory requirements. Promote a strong safety culture within the company by actively engaging employees. Qualifications & Skills: Bachelor's degree or diploma in Occupational Health & Safety, Environmental Science, Marine Studies, or a related field. 2+ years of experience in a QHSE role within the shipping or maritime industry preferred. Familiarity with international maritime safety and environmental regulations. Knowledge of ISM, ISO 9001, ISO 14001, and OHSAS 18001 (ISO 45001) standards. Strong organizational and administrative skills. Excellent written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint). Attention to detail and ability to handle multiple tasks. Ability to work independently and in a team environment. Preferred Qualifications: Experience working in a shipping company or maritime environment. Certified in QHSE-related training courses (NEBOSH, IOSH, Internal Auditor, etc.). Familiarity with vessel operations and maritime risk assessment. Work Environment: Office-based role with occasional visits to ports, vessels, or offshore sites. May require travel for audits, inspections, and training sessions. Why Join Us? Opportunity to work with a dynamic team in the maritime industry. Exposure to international QHSE standards and best practices. Career growth opportunities within the organization. If you are passionate about quality, safety, and environmental management in the shipping industry, we encourage you to apply!
Job Description: Manager – Crew Operations Position Title: Manager – Crew Operations Location: Andheri East, Mumbai Reports To: General Manager, Fleet Personnel Department: Fleet Personnel Role Overview As part of Safesea Group’s dynamic growth, the Manager – Crew Operations will play a pivotal role in managing crew operations for our expanding fleet of tankers, dry bulk carriers, and container vessels . The incumbent will ensure that vessels are always manned with competent, certified, and well-trained seafarers, while driving efficiency, compliance, and crew welfare in line with the Group’s high operational standards. Key Responsibilities Crew Planning & Deployment Manage end-to-end crew operations for all group vessels across multiple fleet segments. Plan crew changes in alignment with vessel schedules, trading patterns, and port restrictions. Ensure timely relief planning and succession management, particularly for senior ranks. Anticipate and resolve logistical or operational challenges related to crew movements. Compliance & Certifications Maintain crew matrices ensuring compliance with STCW, MLC, ISM Code, flag state , and charterer/OCIMF/Rightship requirements. Verify validity of seafarer documentation (CoCs, medicals, visas, flag endorsements, trainings). Liaise with authorities, classification societies, and manning agents to ensure smooth audits and inspections. Crew Welfare & Performance Work closely with Masters, Superintendents, and HR to monitor crew performance and feedback. Implement welfare, retention, and engagement programs to reduce attrition and improve loyalty. Facilitate structured training, appraisal, and career progression for officers and ratings. Stakeholder Coordination Act as the central link between Masters, Fleet Superintendents, Manning Agencies, and internal teams . Coordinate with the travel desk for visas, tickets, and mobilization/demobilization logistics. Represent crew matters with charterers, owners, and regulators as required. Financials & Controls Monitor crewing budgets, travel expenditures, and agency costs, ensuring cost efficiency. Oversee payroll processing and timely disbursement of wages and allotments. Support audits and internal reviews with accurate crewing cost and compliance data. Skills & Competencies In-depth knowledge of maritime regulations ( STCW, MLC, ISM, ISPS, flag states ). Excellent organizational, problem-solving, and decision-making skills. Strong interpersonal skills for working with multicultural crews and global stakeholders. Proficiency in HRMS/Crewing software (e.g., Mariapps, Danaos, Shipmate, COMPAS). Ability to manage multiple priorities and deliver under tight deadlines. Qualifications & Experience Master Mariner/Chief Engineer license OR Graduate in Maritime/Shipping Management. 10+ years’ experience in crewing or crew operations, with minimum 3–5 years in a leadership/managerial role . Experience handling tanker, bulk, and container fleets is essential. Proven track record of crew planning, retention strategies, and compliance management. Key Performance Indicators (KPIs) On-time crew changes and low deviation from planned schedules. Zero deficiencies during inspections related to crewing compliance. Crew retention and improved satisfaction levels. Effective cost control within approved budgets. Positive audit and vetting outcomes for crewing operations.