Job
Description
Job Summary: We are looking for a qualified and experienced Purchase Manager with a minimum of 8 years in hospital procurement. The role involves overseeing all purchases for medical, surgical, and general supplies, ensuring cost-effective and timely procurement aligned with hospital quality standards. The incumbent will also ensure full compliance with hospital-specific protocols including NABH guidelines, Drug Control regulations, Biomedical Waste Management Rules, and pharmacy and quality assurance policies. Key Responsibilities: 1. Hospital Procurement Operations Manage end-to-end procurement of medical and non-medical supplies including: Surgical consumables Medicines and pharmacy items Laboratory and radiology consumables Biomedical equipment and instruments Linen, housekeeping, and admin materials Forecast and plan purchases based on usage patterns, stock audits, and departmental indents. 2. Hospital-Specific Protocol Compliance Ensure all procurement practices follow: NABH guidelines related to procurement, traceability, and vendor quality audits. Pharmacy and Drug Control Authority rules, especially for Schedule H and H1 drugs. Biomedical Waste Management Rules, 2016 – especially regarding vendor selection and disposal equipment. Sterilization and Infection Control protocols for surgical and clinical consumables. Internal Standard Operating Procedures (SOPs) approved by the Quality team. Ensure suppliers of critical items (e.g., implantable, high-risk drugs) hold valid licenses and certifications. 3. Vendor & Contract Management Empanel certified and NABH-compliant vendors; conduct due diligence. Draft and manage rate contracts and service level agreements (SLAs). Evaluate vendor performance based on delivery timelines, quality, compliance, and pricing. Ensure vendors comply with documentation needs for internal audits and NABH inspections. 4. Inventory & Cost Optimization Coordinate with stores, pharmacy, and accounts for optimal stock levels. Avoid overstocking, near-expiry purchases, and dead stock. Generate and review reports on purchase trends, lead times, and cost savings. Track and manage Annual Maintenance Contracts (AMCs) and Comprehensive Maintenance Contracts (CMCs) for equipment. 5. Documentation & Audit Preparedness Maintain complete documentation for: Purchase Requests (PRs), Quotations, Comparative Statements Purchase Orders (POs), Delivery Challans, GRNs, Invoices Ensure data is audit-ready for internal quality checks, statutory audits, and NABH/NABL assessments. Coordinate with the quality team for periodic internal audits and gap analysis. 6. Team Management Supervise purchase assistants, store executives, and support staff. Ensure proper training on hospital-specific procurement protocols and documentation. Assign responsibilities for departmental coordination, emergency purchases, and tracking high-value POs. Qualifications and Experience: Education: Graduation (B.Com/B.Sc/B.Pharm); MBA/PG Diploma in Hospital Administration or Supply Chain preferred. Experience: Minimum of 8 years in hospital procurement; strong exposure to NABH-compliant operations is mandatory. Technical Expertise: Familiarity with Hospital Information Systems (HIS), ERP tools, inventory management platforms. Proficient in MS Office, especially Excel and procurement dashboards. Strong negotiation and vendor evaluation skills. Soft Skills: Strong leadership and team-handling abilities. Sound understanding of healthcare operations and urgency protocols. Excellent documentation, coordination, and compliance-oriented mindset. Working Hours: General shift (9 AM to 6 PM), with availability for emergency purchases or vendor coordination outside working hours when required. Compensation: Competitive, based on experience, qualifications, and industry benchmarks. Job Type: Full-time Pay: ₹700,000.00 - ₹900,000.00 per year Benefits: Provident Fund Schedule: Morning shift Experience: Purchase: 8 years (Required) Work Location: In person Expected Start Date: 01/07/2025
