Procurement Head

Job Description – Head of Procurement & Work Order Management

Position: Head – Procurement & Work Order Management

Industry: Infrastructure | Roads, Highways, Electrical & Government Projects

Reporting To: Managing Director / Director (Projects / Finance)

Location: Head Office with site coordination as required

Role Objective

To manage end-to-end procurement and legally compliant drafting of work orders and purchase contracts for subcontractors and vendors, ensuring cost efficiency, timely procurement, and complete protection of the company’s commercial and legal interests, strictly as per tender conditions and applicable laws.

Key Responsibilities

A. Procurement Management (Core Responsibility)

· Plan and execute project-wise procurement based on BOQ, drawings, and execution schedules

· Identify, evaluate, and empanel subcontractors, suppliers, and vendors

· Handle procurement for:

Ø Civil & structural works

Ø Materials, equipment, and services

· Conduct commercial negotiations and finalize:

Ø Rates

Ø Scope

Ø Payment terms

Ø Delivery timelines

· Issue and control Purchase Orders (POs) and Work Orders (WOs)

· Ensure timely availability of materials and subcontractors at site

· Coordinate with Projects, Stores, Billing, and Finance teams

· Monitor vendor performance and resolve commercial issues

· Maintain procurement records for audit and internal control

B. Drafting & Finalization of Work Orders / Contracts

Draft and finalize:

· Subcontractor Work Orders

· Vendor Purchase Orders

· Supply & service contracts

· Ensure all work orders are:

Ø Legally sound

Ø Commercially clear

Ø Aligned with company terms & conditions

· Incorporate essential clauses related to:

Ø Scope of work & specifications

Ø Rates, quantities, and measurement terms

Ø Payment terms & milestones

Ø Security deposit / performance guarantee

Ø Retention money

Ø Liquidated damages

Ø Insurance & statutory compliances

Ø Termination & risk clauses

Ø Jurisdiction & dispute resolution

· Ensure back-to-back alignment with main contract wherever required

· Coordinate with external legal counsel only for vetting of high-value or sensitive work orders

· Maintain standard templates for work orders and purchase contracts

C. Compliance & Internal Controls

· Ensure compliance with:

Ø Tender conditions

Ø Applicable laws & legal norms

Ø GST and statutory requirements

· Ensure work orders clearly define:

Ø Scope boundaries

Ø Commercial responsibilities

Ø Risk allocation

· Maintain:

Ø Vendor agreements

Ø Amendments and revisions

Ø Contract registers and documentation

Ø Support internal audits and management reviews

Key Skills & Competencies

· Strong experience in infrastructure procurement

· Excellent commercial negotiation skills

· Strong capability in drafting work orders & vendor contracts

· Clear understanding of:

· EPC / infrastructure project workflows

· Government tender environments

· Legal basics related to contracts, LDs, BGs, GST

· Ability to protect company interests through clear drafting & commercial structuring

Qualification & Experience

· Graduate in Engineering / Commerce / Law (MBA or LLB preferred)

· 8–15 years of experience in procurement & contract drafting

· Mandatory experience in infrastructure / EPC companies

· Exposure to NHAI / MORTH / PSU projects preferred

Key Performance Indicators (KPIs)

· Procurement cost efficiency vs BOQ

· Timely issuance of work orders

· Zero ambiguity in work order scope and terms

· Reduction in vendor-related disputes due to clear drafting

· Compliance with internal and legal standards

Job Type: Full-time

Pay: ₹80,000.00 - ₹100,000.00 per month

Work Location: On the road