Procurement Head

Reporting To

Commercial Head / COO / WTD (as applicable)

Role Objective

end-to-end Supply Chain & Procurement system

Key Roles & Responsibilities

1) Procurement Strategy & Systems (RBM 2.0)

• Develop SCM structure for RBM:

  centralized policy + site execution

  .
• Create SOPs/templates:

  PR RFQ Comparative Negotiation PO GRN Invoice Payment

  .
• Implement

  approval matrix, maker-checker controls, and documentation discipline

  .
• Build

  material/service category strategy

  : critical, routine, capex, rentals, subcontract.

2) Project Procurement (EPC Services Focus)

Handle procurement for:

• Piping

  : pipes, fittings, flanges, gaskets, valves (where applicable), studs/nuts, supports, insulation accessories (if in scope).

• Structural

  : plates, sections, gratings, fasteners, paint/chemicals (as per scope).

• Consumables

  : electrodes (SMAW), filler wires (GMAW/FCAW/TIG), argon/O/DA gases, grinding/cutting wheels, safety PPE.

• Scaffolding

  : pipes/cuplock/ringlock, planks, accessories; tagging & certification support.

• Tools & tackles / rentals

  : welding machines, DG sets, hydra/cranes, compressors, generators, forklifts, loaders, manlifts, cranes, small tools.

• Site services

  : accommodation, canteen, transport, manpower camp infra, security, housekeeping, etc. (as applicable)

3) Vendor Development & Rate Contracts (Cost + Control)

• Build strong vendor base:

  approved vendor list (AVL)

  , vendor onboarding, audits (quality/compliance).
• Create

  rate contracts / framework agreements

  for high-repeat items (electrodes, gases, wheels, fasteners, scaffolding rentals, transport).
• Conduct negotiation and finalize

  best TCO

  (cost + credit + logistics + lead time + reliability).
• Set

  vendor KPIs

  : OTIF, quality rejection %, response time, credit terms, price stability.

4) RFQ, Comparative, Negotiation & PO Management

• Float RFQs, ensure proper technical specs, and do structured

  comparative statements

  .
• Drive negotiations and issue

  PO/WO

  with clear scope, delivery terms, taxes, warranty, penalties, and documentation.
• Ensure all POs aligned with project scope, budget, and contract terms (avoid commercial surprises).
  

5) Planning Interface (MRP / Lookahead Procurement)

• Work with Planning/Execution/Stores to prepare:
  

• Material requirement plan (MRP)

  (monthly + weekly lookahead)
• Critical items list and long-lead tracking
  
• Ensure “

  zero work stoppage due to material

  ” through expediting and buffer planning.

6) Expediting, Logistics & Site Coordination

• Track dispatches, delivery schedules, E-way bills, and ensure timely receipt at site.
  
• Coordinate logistics: trucks, route planning, unloading arrangements, crane/hydra coordination where needed.
  
• Handle urgent shutdown requirements with

  fast-track procurement

  while maintaining controls.

7) Stores & Inventory Governance (Leakage Control)

• Establish strong Stores system:
  
• GRN, issue slips, material return, scrap handling, tool accountability
  

• min-max levels

  , FIFO, binning, tagging, stock verification cycles
• Reduce losses: theft, pilferage, unaccounted consumption, dead stock.
  
• Set

  consumption norms

  tracking (electrodes, gases, grinding wheels, cutting wheels, etc.) site-wise.

8) Subcontract & Service Procurement (Back-to-Back Control)

• Support subcontractor onboarding, rate finalization, and WO issuance.
  
• Ensure subcontract/service terms are

  back-to-back

  with project contract and commercial controls.
• Coordinate vendor bill verification with site admin/engineers.
  

9) Finance & Compliance (Clean Procurement)

• Ensure GST-compliant purchasing:
  
• Correct HSN/SAC, GST rates, vendor GST status
  
• TDS (where applicable), invoice matching, documentation for audits
  
• Maintain strong

  PO-to-invoice matching

  , credit note/debit note handling, and vendor reconciliation.
• Manage vendor payment discipline with Commercial/Finance: avoid supply disruption while protecting cashflow.
  

10) Reporting, Dashboards & Continuous Improvement

• Weekly dashboards for management:
  
• PR pending, RFQ status, PO cycle time, critical items, delivery delays
  
• vendor performance, savings achieved, stock accuracy, dead stock
  
• Drive continuous improvements: standardization, alternate vendors, value engineering inputs.

  Role & responsibilities

Preferred candidate profile