8 Meeting Scheduling Jobs

Calendar & Time Management Cross-Functional Coordination Represent MD in internal syncs when required and act as a point of coordination. Zoho System Alignment & Data Reporting Communication & Stakeholder Interface Travel, Events & Office Logistic

Responsible for all Executive Assistant work. This involves efficient handling of all internal and external meetings, scheduling of appointments, organizing and dealing with all communications and correspondence, drafting and preparing letters, reports, checking emails, and responding on behalf of MD. Will also be required to do travel Bookings and Hotel reservations, and will assist MD when he is in and out of India in all related work. Desired Candidate Profile Very presentable Should have worked as Secretary to Senior Management Personnel for atleast 7 years Strong language skills (Written and Oral) Good telephone manners Computer savvy with knowledge of Microsoft Office and Mail programs and preferably Chat GPT. Good Word Processing, Excel and Power Point skills and typing speed required Ability to work under pressure in a highly energized environment Cheerful disposition and the ability to work independently with a task oriented focus and self-initiative Candidate Profile Fluency in English essential. Preferred age: Around 35 years and above

Position: Business Development Executive / Business Development Associate/ Sr. Business Development Executive for Night Shift @ Noida location Shift: Night Shift (6:30 PM - 3:30 AM) Travel Allowance: Available Responsibilities: Conduct cold calls to generate leads and expand the customer base. Develop and maintain relationships with potential clients. Utilize knowledge of marketing services, including SEO and PPC, to effectively communicate value to prospects. Meet or exceed monthly sales targets. Candidate Requirements: Minimum of 1 years of sales experience. Proven ability in lead generation and cold calling. Flexibility to work night shifts. Familiarity with marketing services such as SEO and PPC is a must. Benefits : Competitive salary with travel allowance. Opportunity for professional growth in a dynamic environment.

meeting scheduling, meeting calenders, client handling, Excel, Pivot table,emails

Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Manage senior executives travel logistics and activities, including accommodations, transportation, and meals Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

Own the CEOs calendar - schedule meetings, prioritize commitments, and ensure seamless time management. Arrange global and domestic travel with impeccable planning, including itineraries, visa processing, and last-minute changes. Prepare high-quality presentations, reports, and documents that make an impact. Act as a strategic partner, tracking key action items and following up to ensure execution. Coordinate leadership meetings, take detailed minutes, and drive follow-ups. Handle confidential matters with discretion and professionalism. Collaborate with internal and external stakeholders to align priorities and ensure seamless coordination. Take charge of ad hoc projects - whether its event planning, vendor management, or operational improvements. Be the gatekeeper, problem solver, and go-to person who keeps things moving.

Business Development Executive / Business Development Associate/ Sr. Business Development Executive @ Noida location Key Responsibilities: Cold Calling: o Conduct outbound calls to potential leads to introduce our services and generate interest. o Qualify leads through effective questioning and understanding of client needs. o Maintain a high call volume while adhering to company policies and procedures. Lead Generation: o Research and identify potential clients in target markets. o Utilize CRM tools to track and manage leads effectively. o Collaborate with the marketing team to optimize lead generation strategies. Meeting Scheduling: o Schedule meetings between potential clients and sales representatives. o Confirm appointments and follow up with clients as necessary. o Manage calendars and ensure efficient use of time for the sales team. Proposal Designing: o Assist in the creation and design of proposals tailored to client needs. o Ensure that proposals are visually appealing and align with company branding. o Collaborate with the sales team to incorporate feedback and revisions. Qualifications: Previous experience in cold calling or lead generation preferred. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite and CRM software. Ability to work independently and manage multiple tasks effectively. Creative mindset with skills in proposal design or graphic design software is a plus. Skills: Excellent interpersonal skills and a friendly demeanor. Strong organizational skills and attention to detail. Ability to handle rejection and maintain a positive attitude. Knowledge of sales processes and customer relationship management.

Job Description We need a highly organized, tech-savvy assistant to handle task management, follow-ups, scheduling, and AI-powered tools . This is a full-time remote role with flexible hours , but you must be responsive throughout the day . Key Responsibilities Task & Schedule Management: Maintain task lists, send reminders, track updates in Notion & Google Sheets . Communication & Follow-ups: Draft emails, set meetings, follow up with key contacts. AI & Organization Support: Use Notion, ChatGPT, Google Sheets, Excel , and assist with research & data entry. Other Responsibilities: Ensure smooth workflow, manage deadlines, and structure work efficiently. Required Qualifications Education: Undergraduate degree. Fluency in English & Hindi (Compulsory). Highly organized, proactive & detail-oriented. Proficiency in Microsoft Excel & Google Sheets. Tech-savvy or willing to learn AI & automation tools. Full-time availability & responsiveness required. Preferred Qualifications (Not Mandatory) Experience with Zapier, Power Automate, or IFTTT. Prior Executive or Virtual Assistant experience. Familiarity with Notion, Trello, Asana, Slack. Salary & Benefits Salary: Negotiable (Based on experience) Fully remote (India-based) AI & automation training available Flexible hours, but full-time role How to Apply? Fill out the application here: https://avenzacreations.fillout.com/RemoteAssistant Only shortlisted candidates will be contacted. Apply now to be part of Avenza Creations!