89 Meeting Scheduling Jobs - Page 4

Office management, vendor coordination, documentation, record keeping, meeting scheduling, travel planning, data entry, reporting, inventory management, HR support, customer service, process improvement, admin support.

As a Receptionist, your primary responsibility will be to greet and welcome guests upon their arrival at our office. You will be tasked with directing visitors to the appropriate person and office while maintaining a tidy and presentable reception area stocked with necessary stationery and material such as pens, forms, and brochures. Additionally, you will be responsible for receiving, sorting, and distributing daily mail and deliveries. To ensure office security, you will follow safety procedures and control access via the reception desk, which includes monitoring the logbook and issuing visitor badges. You will also update calendars, schedule meetings, and perform various clerical receptionist duties like filing, photocopying, transcribing, and faxing. As part of your role, you will also arrange travel and accommodations and prepare vouchers as needed. This is a full-time position with benefits that include food provided. The work schedule is during the morning shift. The preferred education requirement is a Diploma, and candidates with at least 2 years of total work experience are preferred. Proficiency in English and Hindi languages is also preferred for this role. The work location is in person.,

As a senior retail manager and Office Admin with a minimum of 10 years of retail grocery management experience in India, you will be responsible for a wide range of tasks to support the CEO and ensure the smooth operation of the organization. Your role will involve managing the CEO's schedule, handling email communications, making travel arrangements, and providing tech support for meetings and conferences. Additionally, you will be expected to prepare meeting agendas, design presentations, and provide personal support as needed. To excel in this role, you must have at least 5 years of Senior Executive Assistant experience, preferably in consultancy, financial services, or international relations sectors. Exceptional attention to detail, the ability to work under pressure, and strong communication skills are essential. You should also be flexible to provide support outside of core working hours and possess the resilience and confidence to drive cultural and behavioral change within the organization. Fluency in English, Hindi, and Tamil is preferred, along with good knowledge of sourcing products globally and proficiency in computer and accounting skills. A valid driving license and willingness to relocate to the UK are required. The ideal candidate will be below 45 years of age and demonstrate professionalism, agility, and a proactive attitude towards their work. In return, you will receive a competitive salary and benefits package, including cell phone reimbursement, commuter assistance, food provision, health insurance, and internet reimbursement. The job offers full-time, permanent employment with day, rotational, and UK shifts. Performance bonuses are also available based on your contributions to the organization. If you meet the qualifications and are ready to take on this challenging yet rewarding role, we invite you to apply and join our team in London, UK.,

We are seeking a proactive and highly organized Personal Assistant to the Managing Director (MD) to provide comprehensive administrative and executive support. The ideal candidate will be detail-oriented, discreet, and capable of managing a variety of responsibilities in a dynamic business environment. Key Responsibilities: Coordinate and manage the MDs schedule, including meetings, appointments, and travel arrangements (domestic & international). Serve as a point of contact between the MD and internal/external stakeholders, ensuring clear and professional communication. Prepare reports, minutes of meetings, and high-quality presentations as required. Handle confidential documents and maintain discretion at all times. Provide end-to-end administrative support including calendar management, follow-ups, and documentation. Assist in organizing business reviews, events, and key strategic initiatives. Track and ensure completion of critical action items and deadlines for the MD. Desired Candidate Profile: Bachelors degree or equivalent; additional certification in office administration or secretarial practices is a plus. 2 to 7 years of experience supporting senior leadership, preferably in a fast-paced corporate environment. Strong command over MS Office tools especially PowerPoint, Excel, and Outlook. Excellent communication and interpersonal skills. High level of integrity and ability to handle confidential information with professionalism.

Position: Hr Admin Location: Goregaon E, Mumbai Experience: 5+ Yrs Salary: 8 Lpa Shift Timings: US Shift (1:30 pm to 10:30 pm) Responsibilities: Office Administration: Coordinating with International teams Coordinate the development of Human Resources policies for the organization regarding employee relations. Partner with management to communicate Human Resources policies, procedures, programs, and laws. Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation. Maintain employee-related databases. Prepare and analyze reports that are necessary to carry out the functions of HR. Maintain conference room calendars. Monitor visitor access and issue passes when required. Manage conference room set up (order and set up food and refreshments as appropriate for meetings and set up video conference or dial-in 10 minutes prior to every meeting) Receive, sort, and route mail, receive orders. Receive and distribute incoming packages. Work with courier companies as needed for accurate and timely incoming and outgoing deliveries. Manage deliveries including booking and signing for international and domestic couriers. Maintain and replenish office supplies. Prepare and submit T&E Expense Reports, arrange travel, and assist with any office postings/signage as required. Additional Duties: Coordinate restaurant reservations for lunch or dinners as required. Maintain continuity among work teams by documenting and communicating actions, issues, and continuing needs. Perform other clerical duties such as filing, photocopying, and collating. Order supplies for pantry and copy room. Plus, any other office duties or ad hoc support to the office. Liaise with facility management vendors, including cleaning, catering and security services. Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Coordinate with IT department on all office equipment. Organize the office layout and order stationery and equipment. Manage office general administration budget, ensure accurate and timely reporting. * Assist in the onboarding process for new hires. Requirements: The ideal Candidate should possess: A Bachelors Degree in Human Resource Management, Public Administration, Business Administration or equivalent degree from a recognized University/Institution Executive administration experience a plus Excellent verbal communication skills with professional and friendly phone presence Solid Microsoft Office Skills (Word, Excel, Outlook, PowerPoint) Minimum of 4-6 years experience in HR and Administration. Training in employment law, compensation, organizational planning, employee relations, safety, training, and labor relations. Should be able to work independently in a diverse environment. Experience in working with similar organizations or institutions will be an added advantage. Strong understanding of and the ability to interpret and action labor laws. Analytical, excellent data mining ability. Intelligent, motivated self-starter with strong interpersonal skills and work ethic Strong ability to multitask, prioritize and respond to multiple requests at one time. Personable, dependable, approachable, sociable, and flexible Ability to work a flexible schedule (occasional need to come in early/stay late for meetings with external guests) Ability to maintain a high level of integrity and discretion in handling confidential information

Job Summary: We are seeking a highly organized and strategic Executive Assistant to support senior leadership in managing daily operations, facilitating decision-making, and driving key business initiatives. The ideal candidate is a proactive problem-solver with strong business acumen, excellent communication skills, and the ability to manage confidential information with discretion. An MBA from a Tier 1 institution is required, reflecting the candidate's strategic thinking and leadership potential. Key Responsibilities: Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting preparation. Act as a liaison between leadership and internal/external stakeholders. Prepare executive-level presentations, business reports, and communication materials. Track key deliverables and ensure timely execution of strategic initiatives. Conduct market research, competitor analysis, and data synthesis to support executive decision-making. Manage sensitive information with the highest level of confidentiality and professionalism. Assist with internal project coordination, follow-ups, and progress tracking. Represent the executives office in a professional manner in all interactions. Required Qualifications: MBA from a Tier 1 institution. 4–6 years of relevant experience in executive support, strategy, or operations roles. Exceptional verbal and written communication skills. Strong organizational, multitasking, and prioritization skills. Excellent proficiency in MS Office (Excel, PowerPoint, Word) Demonstrated ability to work independently in a fast-paced, dynamic environment.

We are seeking a highly experienced and professional Executive Assistant to the Director to provide high-level administrative support. The ideal candidate must have at least 10 years of experience in a similar role, strong email communication skills, excellent organizational abilities, and a soft-spoken yet confident personality. Key Responsibilities: Administrative & Executive Support: Manage the Directors calendar, schedule meetings, and organize travel arrangements. Handle confidential correspondence, documents, and files efficiently. Draft, review, and respond to emails on behalf of the Director. Prepare reports, presentations, and official documents as required. Assist in decision-making by providing research and data analysis. Communication & Coordination: Act as a primary point of contact between the Director and internal/external stakeholders. Maintain professional and effective communication via emails, calls, and in-person interactions. Organize and coordinate executive-level meetings, take minutes, and ensure follow-ups. Coordinate with different departments and ensure smooth workflow. Travel & Event Management: Plan and arrange domestic/international travel itineraries for the Director. Organize business events, conferences, and trade exhibitions where required. Other Responsibilities: Maintain confidentiality and discretion in all matters. Handle office-related administrative tasks as required. Support project management and special assignments. Key Requirements: Education & Experience: Bachelors degree in Business Administration, Management, or a related field. Minimum 10 years of experience as an Executive Assistant, preferably in a manufacturing or corporate environment. Skills & Competencies: - Strong Email Communication Skills Must be proficient in drafting professional emails. - Soft-Spoken & Professional Should have a polite yet confident communication style. - Organizational Skills Ability to manage multiple tasks and prioritize work efficiently. - Tech-Savvy Proficient in Microsoft Office (Word, Excel, PowerPoint) and email management tools. - Confidentiality & Discretion Ability to handle sensitive business information. - Multitasking Ability Should be able to manage various responsibilities simultaneously. - Attention to Detail Must have strong analytical and problem-solving skills.

Calendar & Time Management Cross-Functional Coordination Represent MD in internal syncs when required and act as a point of coordination. Zoho System Alignment & Data Reporting Communication & Stakeholder Interface Travel, Events & Office Logistic

Job Title: Executive Assistant to Managing Director Location: Noida / Pune Experience: 3+ Years Employment Type: Full-Time Work Mode: Work from Office Working Days: 6 Days a Week Job Summary: We are looking for a dynamic and highly organized Executive Assistant to support our Managing Director (MD) . The ideal candidate will play a crucial role in enabling the MD to focus on strategic initiatives by managing communications, scheduling, documentation, and coordination with internal and external stakeholders. Key Responsibilities: Manage the MDs calendar , appointments, and day-to-day schedules efficiently. Handle email and phone communications on behalf of the MD with a high level of professionalism. Plan and coordinate domestic and international travel , including ticketing, hotel bookings, and visa formalities. Draft, review, and organize presentations, reports, documents , and business communications. Serve as the point of contact between the MD and internal/external teams, maintaining confidentiality. Record, summarize, and follow up on meeting minutes and action points . Coordinate and manage board meetings, reviews, and other key events . Monitor deadlines, project updates, and ensure timely completion of tasks. Support the MD in day-to-day administrative operations and decision support. Required Qualifications: Minimum 3 years of experience as an Executive Assistant, preferably supporting a senior leader. Graduate in any discipline (preferably in Business Administration or equivalent). Strong written and verbal communication skills in English . High proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook). Must demonstrate integrity, discretion , and the ability to work in a fast-paced environment. Should be detail-oriented , proactive, and possess strong organizational and time-management skills. Why Join Us? Opportunity to work closely with top leadership and gain exposure to high-level business operations. Growth-oriented and collaborative work environment. Dynamic role with a high level of responsibility and visibility.

Responsible for all Executive Assistant work. This involves efficient handling of all internal and external meetings, scheduling of appointments, organizing and dealing with all communications and correspondence, drafting and preparing letters, reports, checking emails, and responding on behalf of MD. Will also be required to do travel Bookings and Hotel reservations, and will assist MD when he is in and out of India in all related work. Desired Candidate Profile Very presentable Should have worked as Secretary to Senior Management Personnel for atleast 7 years Strong language skills (Written and Oral) Good telephone manners Computer savvy with knowledge of Microsoft Office and Mail programs and preferably Chat GPT. Good Word Processing, Excel and Power Point skills and typing speed required Ability to work under pressure in a highly energized environment Cheerful disposition and the ability to work independently with a task oriented focus and self-initiative Candidate Profile Fluency in English essential. Preferred age: Around 35 years and above

Position: Business Development Executive / Business Development Associate/ Sr. Business Development Executive for Night Shift @ Noida location Shift: Night Shift (6:30 PM - 3:30 AM) Travel Allowance: Available Responsibilities: Conduct cold calls to generate leads and expand the customer base. Develop and maintain relationships with potential clients. Utilize knowledge of marketing services, including SEO and PPC, to effectively communicate value to prospects. Meet or exceed monthly sales targets. Candidate Requirements: Minimum of 1 years of sales experience. Proven ability in lead generation and cold calling. Flexibility to work night shifts. Familiarity with marketing services such as SEO and PPC is a must. Benefits : Competitive salary with travel allowance. Opportunity for professional growth in a dynamic environment.

meeting scheduling, meeting calenders, client handling, Excel, Pivot table,emails

Work Timings: Monday to Friday: 9:30 AM 6:00 PM Saturday: 9:30 AM 4:00 PM Job Summary: Aliff Overseas is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will manage daily operations, handle confidential matters with discretion, and serve as a key liaison between the CEO, internal teams, and external stakeholders. This position requires excellent communication skills, strong attention to detail, and the ability to multitask in a dynamic work environment. Key Responsibilities: Coordinate and manage the CEO's calendar, appointments, and meetings. Support the CEO in day-to-day activities and ensure smooth execution of tasks. Act as the primary point of contact for internal and external communications. Draft, prepare, and edit correspondence, reports, presentations, and other documents. Arrange and coordinate meetings, conferences, and events, both in-person and virtual. Organize domestic and international travel arrangements, including visas, flights, accommodation, and itineraries. Maintain effective communication and relationships with internal staff and external stakeholders. Provide general administrative support to the executive team as needed. Plan and oversee logistical aspects of events including venue, catering, AV setup, and transportation. Keep up-to-date with industry trends and best practices in event management. Answer inquiries tactfully, take messages, and serve as a liaison between the CEO, staff, and external parties. Maintain high levels of professionalism, confidentiality, and discretion at all times. Ensure the CEO is well-prepared for meetings and events. Uphold the companys brand image by being presentable and courteous at all times. Qualifications & Requirements: Proven experience as an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to handle multiple tasks with accuracy and attention to detail. High level of discretion in handling confidential information. Presentable and professional demeanor. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Bachelors degree preferred.

Role & responsibilities Responsible for providing comprehensive support to the Leadership for aligning strategies in line with the objectives of the Organisation. Responsible for serving as the focal point of contact for internal and external stakeholders on all matters pertaining to the office of the Promoter Director. To drive various projects across the businesses and provide strategic, analytical, operational support for decision-making. Support the Leadership in reviewing and monitoring business performance in terms of operational and financial matters across the businesses. Capture pertinent factors/issues of the external business environment to provide inputs to the Leadership. To liaise with various internal & external stakeholders and apprise the Promoter Director on the impact of policy decisions, regulatory changes, financial trends, commercial, political & environmental developments globally in the internal and external business environment. Involve in market intelligence for analyzing competition in terms of products, pricing & customers. Prepare monthly Management Information System (MIS) reports and dashboard to measure and ensure the effectiveness of different corporate strategies. Must be ready to travel as and when required . Preferred candidate profile Min 10 to 12 Yrs in similar profile with/or retired from Indian Defense Services .